I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor P. Hubert disclosed a pecuniary interest in clause 12 of this Report having to do with a request for funding from Downtown London by indicating that he is the Executive Director of a social service agency that operates, as one of its divisions, Clean Works, which provides cleaning services in the Downtown area.

II.

CONSENT ITEMS

2.

Potential Culture District in the City of London - Study Terms of Reference

That, on the recommendation of the Managing Director, Planning and City Planner, the following actions be taken with respect to the Council resolution of March 10, 2015 relating to the establishment of Culture/Entertainment Districts in the City of London that will include music and entertainment:

a)            the Terms of Reference, attached to the staff report dated October 26, 2015 as Appendix 1, BE ADOPTED as a basis for the preparation of a study which will define the purpose and potential locations of such districts in the City of London; it being noted that such changes may require changes to be undertaken to the Official Plan, Zoning By-law, other City by-laws and City processes;

b)         the Civic Administration BE DIRECTED to undertake and report back by March 2016, on Phase 1 of the study, which will focus on regulatory matters that optimize the efficient and effective staging of events; and

c)         the Civic Administration BE DIRECTED to report back by July 2016 on Phase 2 of the study, which will address promotional matters, municipal operating and capital cost impacts, and other potential implementation matters;

it being noted that the Civic Administration will engage the area residents with respect to this matter.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, M. Cassidy, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

3.

Remuneration for Members of Council - Budgetary Implications of Opting Out of the One-Third Tax Exemption

That the following actions be taken with respect to the application of the Municipal Act, 2001 one-third tax exemption for Members of Council’s remuneration:

a)            the one-third tax exemption of the Members of Council’s remuneration BE CONTINUED;

b)         the Civic Administration BE DIRECTED to state in all future reports and/or publication information related to Council compensation, the equivalent adjusted compensation required to maintain the same net income without the one-third tax exemption; and

c)         the staff report dated October 26, 2015, entitled “Remuneration for Members of Council Budgetary Implications of Opting out of the One-Third Tax Exemption” BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

4.

Governance Working Group Review of Council Compensation Matters

That the staff report dated October 26, 2015, with respect to the Governance Working Group review of Council compensation matters, as well as the following proposed motion put forth by Councillors V. Ridley and J. Zaifman, BE REFERRED back to the Governance Working Group to consider different formulae for determining Council compensation:

            “That, the following actions be taken with respect to the remuneration for the Councillors:

a)         the Civic Administration BE DIRECTED to report back with the necessary amendments to Council Policy 5(32) Remuneration for Elected Officials and Appointed Citizen Members, to:

i)          provide for the adjustment of  the Councillors’ remuneration to reflect the average salary compensation of Councillors in Canadian Municipalities whose population is between 300,000 - 700,000;

ii)         provide for the annual adjustment of the Councillors’ remuneration to ensure that the remuneration ratio remains consistent with the median income of Londoners;

iii)         implement the adjustment noted in i) above effective December 1, 2015; and

iv)        allow Councillors to have the option of applying the increase provided for in i)  and ii), above, for the period of December 1, 2015 to November 30, 2018, to their Council Members’ Expense Account to allow for the purchase of additional contract assistance and support; and,

b)         the Civic Administration BE DIRECTED to make the necessary amendments to Council Policy 28(2) Council Members’ Expense Account to reflect the change outlined in a) iv) above.”                                                                      

Motion to amend part a)i) of the proposed recommendation to include potential additional formulae that recognize Members of Parliament (MP) and Members of the Legislative Assembly of Ontario (MPP) compensation, as well as proportional compensation based upon population, also tying in future increases/decreases to what increases/decreases are made to MP and MPP compensation.

Motion Failed

YEAS: M. van Holst, B. Armstrong, P. Hubert (3)

NAYS: M. Brown, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (12)

Motion to refer the staff report dated October 26, 2015, with respect to the Governance Working Group review of Council compensation matters, as well as the proposed motion put forth by Councillors V. Ridley and J. Zaifman, as noted in the motion above, back to the Governance Working Group to consider different formulae for determining Council compensation.

Motion Passed

YEAS: M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (9)

NAYS: M. Brown, M. Cassidy, P. Hubert, A. Hopkins, S. Turner, T. Park (6)

III.

SCHEDULED ITEMS

5.

City of London Community Arts Investment Program (CAIP) Policy and Funding Amendment

That, on the recommendation of the Director of Community and Economic Innovation, the following actions be taken with respect to the Community Arts Investment Program (CAIP) policy and funding:

a)         the proposed by-law attached as Appendix "A" to the staff report dated October 26, 2015 BE INTRODUCED at the Municipal Council meeting on October 27, 2015 to amend Council Policy 8(11) - Grants and Capital Grants Policy, by deleting Part IV - Community Arts Investment Program in its entirety and by replacing it with a new Part IV - Community Arts Investment Program, included as Schedule "A" to the proposed by-law;

b)         the Director of Community and Economic Innovation BE DIRECTED to develop a three-year (2016 – 2018) Operating Agreement for $500,000 annually with the Grand Theatre for approval by Municipal Council at the beginning of 2016, noting that this organization currently receives an annual grant of $500,000 from CAIP Category 1 and signs an annual City of London Operating Agreement, which will expire March 19, 2016;

c)         the Community Arts Investment Program (CAIP) Category 1 funding of $300,000 BE REALLOCATED for 2015, within the same granting program to CAIP Category 2 (now called the CAIP Program), which is administered by the London Arts Council (LAC) through a professional jury process, on the understanding that any unallocated funds would be carried forward for allocation in a future year; noting that The Musicians formerly of Orchestra London along with all other arts organizations may apply for CAIP funding from that funding envelope; and

d)         an application process BE INITIATED by the London Arts Council in November 2015 for all arts organizations to apply for the provision of orchestral music services, which would take place from January 2016 until May 1, 2016.

Motion to approve parts a) and b).

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (13)

NAYS: M. Salih, J. Helmer (2)

6.

Consideration of a Request to the London Arts Council to Amend its Membership to Include a Council Member

That, on the recommendation of the Director, Community and Economic Innovation, the staff report dated October 26, 2015 concerning Council’s consideration to request that the London Arts Council (LAC) amend its Board membership to include a City of London Council member BE RECEIVED for information and NO FURTHER ACTION BE TAKEN to pursue placing a Council Member on the London Arts Council.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (13)

NAYS: M. Salih, J. Helmer (2)

7.

Modernizing the Municipal Granting Process for Non-Profit Organizations

That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services, the following actions be taken with respect to the municipal granting process for non-profit organizations:

a)         the proposed City of London Community Grants Program model and process for modernizing the municipal granting process BE ENDORSED;

b)         the Civic Administration BE DIRECTED to implement the revised model and process for municipal granting for 2017 onwards;

c)         the Civic Administration BE DIRECTED to re-allocate funding to support the modernized City of London Community Grants Program from the base budget of the current municipal granting program within Neighbourhood, Children & Fire Services; and,

d)         funding for the Community Grants Program continue to BE ALLOCATED from the tax levy.

it being noted that:

•           any increases to Community Grants between 2016 and 2019 will be consistent with the administrative targets established for the development of the 2016-19 multiyear budget;

•           Ontario Lottery and Gaming (OLG) revenues may be allocated towards a portion of these incremental increases to the Innovation and Capital Community Grants Program funding stream from 2017 through 2019;

•           2016 is a transition year where organizations currently receiving core funding in 2015, will receive the same amount of funding in 2016. There will be no process for new or increased funding requests as part of the 2016 budget process. All new or increased requests will be referred to the 2017- 2019 City of London Community Grants program; and,

•           the amount of funding allocated to the modernized City of London Community Grants Program will be confirmed each year as part of the annual budget update process;

it being noted that the Managing Director, Neighbourhood, Children and Fire Services provided the attached presentation with respect to this matter.

Motion to amend the staff recommendation to incorporate an administration-led vetting of 2016 funding programs to ensure they are consistent with the City's Strategic Plan and would, therefore qualify for funding.

Motion Failed

YEAS: B. Armstrong, P. Squire, J. Morgan, V. Ridley, H.L. Usher (5)

NAYS: M. Brown, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Hubert, A. Hopkins, S. Turner, T. Park, J. Zaifman (10)

Motion to approve all but the second bullet point under part d).

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

Motion to approve the 2nd bullet point under part d).

Motion Passed

YEAS: M. Brown, B. Armstrong, M. Cassidy, P. Squire, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (11)

NAYS: M. van Holst, M. Salih, J. Helmer, J. Morgan (4)

IV.

ITEMS FOR DIRECTION

8.

Housing Development Corporation, London Incorporation and Initial Corporate Organization

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home and the City Solicitor, the following actions be taken with respect to the Housing Development Corporation, London (“HDC”):

a)         the proposed by-law, appended to the staff report dated October 26, 2015 as Attachment “A” BE INTRODUCED at the Municipal Council Meeting to be held on October 27, 2015, to:

i)          appoint Arthur Zuidema, Martin Philip Hayward and Sandra Elaine Datars Bere as the first directors of the HDC;

ii)         approve, ratify and confirm the documents required for the organization of the HDC including the resolutions of the shareholder substantially in the form attached to Schedule “A” to the by-law;

iii)         authorize the Mayor and the City Clerk to execute the documents required for the organization of the HDC including the resolutions of the shareholder noted in ii) above;

b)         the HDC BE DIRECTED to report back to the Strategic Priorities and Policy Committee (SPPC) regarding the appointment of future board members, the annual shareholder meeting and a draft shareholder declaration; and

c)         solicitors in the City Solicitor’s Office BE AUTHORIZED to act as solicitor for, provide legal services to, and report directly to the HDC related to its establishment, organization, set up and initial business activities provided that, in the event of any conflict or potential conflict between the Corporation’s interest and the interest of the HDC, solicitors in the City Solicitor’s Office shall provide legal services only to the Corporation.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

9.

6th Report of the Governance Working Group

That the 6th Report of the Governance Working Group, from its meeting held on September 28, 2015 BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

10.

Appointment to the Outstanding London Ambassador Award Committee

That the following actions be taken with respect to appointments to the Outstanding London Ambassador Award Committee:

a)            pursuant to section 2.4 of the Council Procedure By-law the rule set out in section 13.9 of the Council Procedure By-law which limits the reconsideration of a decided matter of Council to no more than once in the twelve month period from the date the matter was decided, unless a regular election has occurred following the decision, BE SUSPENDED;

(Secretary’s Note:  Part a) requires an affirmative vote of at least two-thirds of the whole Council.)

b)            subject to the approval of a), above, clause 5a) of the 8th Report of the Corporate Services Committee, as adopted by the Municipal Council on March 10, 2015, BE RECONSIDERED;

c)            subject to the approval of a) and b) above, the Terms of Reference for the Outstanding London Ambassador Award Committee BE AMENDED by increasing the number of Members-at Large from 3 to 4;

d)            subject to the approval of c), above the following individuals BE APPOINTED as Members-at-Large on the Outstanding London Ambassador Award Committee:

Myrna Allen (Citizen-at-Large)

Sarah Andrews (Citizen-at-Large)

Michael Barrett (Citizen-at-Large)

Maia Harris (Citizen-at-Large)

e)            the following individuals BE CONFIRMED as representatives of local organization on the Outstanding London Ambassador Award Committee:

Pat Shanahan (Past Member-London Diversity and Race Relations Advisory Committee)

Josie Lane (Pillar Non-Profit)

Cheri McLeod (Urban League of London)

Stacy Dowden (London and District Labour Council)

Andrea Feddema (London Chamber of Commerce)

Cheryl Finn (Tourism London)

Colleen Breen (Fanshawe College Alumni Association)

Motion to approve parts a) to d).

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

Motion to approve part e).

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

11.

London Convention Centre Board Appointments

That the following actions be taken with respect to appointments to the London Convention Centre LCC Board of Directors:

a)            C. Moss BE APPOINTED to the LCC Board of Directors for a 3-year term starting December 1, 2015 and ending November 30, 2018; and

b)            J. Cookson BE REAPPOINTED to the LCC Board of Directors for the final year of her term commencing December 1, 2015 and ending November 30, 2016, to serve as Chair of the LCC Board of Directors.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

12.

Creating a Vibrant and Competitive Downtown – Downtown London – Request for Funding

That the communication dated September 24, 2015, from J. MacDonald, CEO and General Manager, Downtown London,  requesting the City of London to provide financial assistance for Downtown London's proposed recruitment initiative, through MainStreet London, in the amount of $200,000 annually, for four years from 2015 to 2018, BE REFERRED to the Civic Administration for review and report back; it being noted that the requested amount is an amount equal to the revenue that the City currently forgoes by providing free daytime parking downtown during December each year; it being further noted that the funding would be in return for Downtown London waiving its request for free parking in December for the above-noted four years, thereby making the funding request revenue neutral for the City of London;

it being noted that the Strategic Priorities and Policy Committee heard the attached presentation from J. MacDonald, CEO and General Manager, Downtown London, with respect to this matter.

Motion to approve delegation status for J. MacDonald, CEO and General Manager, Downtown London.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (14)

Motion to refer the communication dated September 24, 2015 from J. MacDonald, CEO and General Manager, Downtown London, to staff for review and report back.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (14)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

ADJOURNMENT