Civic Works Committee

Report

Meeting #:	13th Meeting of the Civic Works Committee
Date:	Tuesday, September 25, 2018 at 4:00 P.m. - 8:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors V. Ridley,
• T. Park,
• P. Hubert,
• P. Squire,
• and H. Usher

ABSENT:

• Mayor M. Brown

ALSO PRESENT:

• ​

  Councillors  M. Cassidy, J. Helmer, A. Hopkins,  M. van Holst and J. Zaifman; W. Abbott, M. Bushby, S. Chambers, T. Copeland, J. Davies, M. Elmadhoon, M. Feldberg, A. Giesen, K. Grabowski, P. Kavcic, M. Losee,  D. MacRae, S. Maguire  S. Mathers, M . Ribera, K. Scherr, P. Shack,  J. Stanford, B. Westlake-Power, S. Wise and P. Yeoman
   
  The meeting was called to order at 4:00 PM

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor V. Ridley disclosed a pecuniary interest in clause 2.12 of this Report, having to do with the Business Case-Switching to Compressed Natural Gas (CNG) Waste Collection Vehicles, by indicating her spouse works for Union Gas.

2.

Consent

• Moved by: P. Hubert
  Seconded by: H. Usher

  That items 2.1-2.16, excluding items 2.3, 2.4, 2.7 and 2.12 BE APPROVED.

  
  

  Yeas: (5)	V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

2.1

4th Report of the Waste Management Working Group

• Moved by: P. Hubert
  Seconded by: H. Usher

  That it BE NOTED that the 4th Report of the Waste Management Working Group, from its meeting held on August 15, 2018, was received.

  
  
  
  Motion Passed

2.2

Single Source – Trailer-Mounted Recycled Asphalt Heaters

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director - Environmental and Engineering Services and City Engineer; the following actions be taken with respect to Trailer-Mounted Recycled Asphalt Heaters:

  a)    single source recommendation BE APPROVED to negotiate pricing for four (4) Trailer-Mounted Recycled Asphalt Heaters from Heat Design Equipment Inc. 1197 Union Street, Kitchener Ontario, N2H 6N6;

  b)    funding for this purchase BE APPROVED as set out in the Source of Financing Report as appended to the staff report dated September 25, 2018;

  c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase; and,

  d)    the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval. (2018-F18)

  
  
  
  Motion Passed

2.5

Richmond Street - Fanshawe Park Road - Intersection Improvements -  Environmental Study Report

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Richmond Street and Fanshawe Park Road Intersection Improvements Environmental Assessment:

   a)    the Richmond Street and Fanshawe Park Road Intersection Improvements Municipal Class Environmental Study Report BE ACCEPTED;

  b)    a Notice of Completion for the project BE FILED with the Municipal Clerk; and,

  c)     the project Environmental Study Report BE PLACED on public record for a 30 day review period. (2018-E05)

  
  
  
  Motion Passed

2.6

Rail Safety Week

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the report dated September 25, 2018 with respect to Rail Safety Week BE RECEIVED. (2018-P15)

  
  
  
  Motion Passed

2.8

Riverside Drive Bridge Over CNR Rehabilitation - Detailed Design, Tendering, and Contract Administration - Appointment of Consulting Engineer

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Riverside Drive Bridge over CNR Rehabilitation (No. 1-BR-08):

  (a)    Stantec Consulting Ltd. BE APPOINTED Consulting Engineers to complete the detailed design, tendering, and contract administration services in the amount of $170,538.50 (excluding HST), in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

  (b)    the financing for this appointment BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated September 25, 2018;

  (c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

  (d)    the approvals given, herein,  BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

  (e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including rail agreements, if required, to give effect to these recommendations. (2018-T04)

  
  
  
  Motion Passed

2.9

Amendments to the Traffic and Parking By-law

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law as appended to the staff report dated September 25, 2018 BE INTRODUCED at the Municipal Council meeting to be held on October 2, 2018, for the purpose of amending the Traffic and Parking By-law (PS-113). (2018-T08)

  
  
  
  Motion Passed

2.10

Hyde Park Community Storm Drainage and Stormwater Management Servicing - Municipal Class Environmental Assessment Addendum - Schedule B Master Plan - Notice of Study Completion

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Hyde Park Community Storm Drainage and Stormwater Management Servicing Municipal Class Environmental Assessment Addendum: Schedule ‘B’ Master Plan:

  (a)          the preferred servicing alternative, executive summary as appended to the staff report dated September 25, 2018, BE ACCEPTED in accordance with the Municipal Class Environmental Assessment process requirements;

  (b)          a Notice of Study Completion BE FILED with the Municipal Clerk; and,

  (c)          the Municipal Class Environmental Assessment project file BE PLACED on public record for a 30-day review period. (2018-E08)

  
  
  
  Motion Passed

2.11

Sewer Private Drain Connection Policy Review

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, a review of the current private drain connection policies BE ENDORSED, noting that the review process will include consultation with external stakeholders prior to a recommendation being advanced to Council. (2018-E01)

  
  
  
  Motion Passed

2.13

Potential Savings in Consultant Costs

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director of Environmental and Engineering Services, City Engineer, the Managing Director of Corporate Services, City Treasurer and Chief Financial Officer, the opportunity to shift services currently provided by consultants to increased in-house delivery for the corporation BE CONSIDERED as a potential area of more detailed evaluation in the upcoming Service Review (“Deep Dive”) process. (2018-A05)

  
  
  
  Motion Passed

2.14

Appointment of Consulting Services for Municipal Class Environmental Assessment - Kilally South, East Basin (ESSWM-KILSE)

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the Kilally South, East Basin Municipal Class Environmental Assessment:

   

  a)    Ecosystem Recovery Inc. BE APPOINTED consulting engineer to carry out the Municipal Class Environmental Assessment of the Kilally South, East Basin, in the total amount of $178,272 (including contingency), excluding HST, and in accordance with Section 15.2 (d) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated September 25, 2018;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-E03)

  
  
  
  Motion Passed

2.15

Mockingbird Crescent Low Impact Development - Voluntary Pilot Project

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the Civic Administration BE DIRECTED to proceed with a voluntary pilot project on Mockingbird Crescent to install low impact development technologies on private property to mitigate sump pump discharge where no storm sewer exists. (2018-E03)

  
  
  
  Motion Passed

2.16

Municipal Waste and Resource Materials Collection By-law Amendment

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the draft amending by-law as appended to the staff report dated September 25, 2018 BE INTRODUCED at the Municipal Council meeting to be held on October 2, 2018 to amend the Municipal Waste & Resource Collection By-law (WM-12) to move the Container Exemption Period that follows the three day Thanksgiving weekend in October to the week after the four day Easter weekend. (2018-E07)

  
  
  
  Motion Passed

2.3

Road Traffic Noice Impact Study - Highbury Avenue From Bradley Avenue to the Thames River

• Moved by: P. Hubert
  Seconded by: T. Park

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Road Traffic Noise Impact Study of Highbury Avenue from Bradley Avenue to the Thames River:

  a)  the residential rear yard noise measurements on the west side of Highbury Avenue from Bradley Avenue to the Thames River BE RECEIVED for information; and,

  b)  the Civic Administration BE DIRECTED to undertake a review of comparator municipal noise abatement local improvement procedures to inform a potential update to the City of London administrative practices and procedures.

  c) Civic Administration BE DIRECTED to communicate the process being undertaken with all potential impacted property owners and to survey them regarding our local improvement process as well as the suggested barrier proposed by staff.  (2018-T08)

  
  

  Yeas: (5)	V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

2.4

Byron South Neighbourhood Sidewalk Connectivity Plan

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the Byron South Neighbourhood Sidewalk Connectivity Plan BE ENDORSED for implementation in the 2019 Annual New Sidewalk Program.

  it being noted that the Civic Works Committee heard a verbal presentation from A. Gilbert, Vice Principal Byron Southwood Public School, and also received a communication from R. Ellis, with respect to this matter.  (2018-T04)

  
  

  Yeas: (5)	V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

2.7

Downtown King Street Cycling Improvements

• Moved by: T. Park
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Downtown King Street Cycling Improvements:

  (a)  the information related to initiatives to make King Street safer for cycling as outlined in the staff report dated September 25, 2018, BE RECEIVED for information;

  (b)  the King Street cycling facility alternative, identified in the above-noted report as Alternative 1d, and generally described as a south side cycle track separated by parking and transit islands BE IMPLEMENTED in 2019; and,

  it being noted that that the following communications were received:

  a communication from B. Cowie, J. Roberts and S. Cozens.

  it being noted that further consultations will occur in the future about the future cycling in the downtown that may not necessarily be on King Street. (2018-T05)

  
  

  Yeas: (4)	V. Ridley, T. Park, P. Squire, and H. Usher
  Nays: (1)	P. Hubert
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (4 to 1)

2.12

Business Case - Switching to Compressed Natural Gas (CNG) Waste Collection Vehicles

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to switching to compressed natural gas (CNG) Waste Collection Vehicles:

  a)    the Civic Administration BE AUTHORIZED to proceed with the Compressed Natural Gas (CNG) vehicle switching project by purchasing CNG waste collection vehicles as per the vehicle replacement schedule; 

  b)    the Civic Administration BE AUTHORIZED to negotiate a CNG purchase agreement with Union Gas at the Highbury Road South and Highway 401 (Flying J) fuelling station;

  c)    the Civic Administration BE AUTHORIZED to spend up to $1,382,625 on facility modifications for the Exeter Road Operations Centre (EROC) Fleet Maintenance Facility to be CNG compliant and any City-specific capital upgrades to the fast fill CNG waste collection vehicles at the Highbury Road South and Highway 401 (Flying J) fuelling station, as part of the agreement noted in b) above;

  d)    the Civic Administration BE AUTHORIZED to undertake all administrative acts in regard to project development and implementation;

  e)    the Civic Administration BE AUTHORIZED to revise the sources of financing for the previously approved capital project ME1208 – CNG Fuel Switching Project as set out in the Source of Financing Report as appended to the staff report dated September 25, 2018; and,

   f)     the Civic Administration BE DIRECTED to report back on progress on this project to the Civic Works Committee in late 2019. (2018-F11)

  
  

  Yeas: (3)	T. Park, P. Hubert, and H. Usher
  Recuse: (1)	V. Ridley
  Absent: (2)	P. Squire, and Mayor M. Brown

  
  Motion Passed (3 to 0)

3.

Scheduled Items

3.1

Proposed Terms of Reference - Environmental Assessment of the Proposed W12A Landfill Expansion

• Moved by: H. Usher
  Seconded by: T. Park

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Waste Management Working Group,  the following actions be taken with respect to the Proposed Terms of Reference for the Environmental Assessment of the Proposed W12A Landfill Expansion, as included the staff report dated September 25, 2018;

  a)    the above-noted Terms of Reference BE APPROVED; and,

  b)    the Civic Administration BE AUTHORIZED to submit the Proposed Terms of Reference to the Ministry of Environment, Conservation and Parks (MECP) for approval by the Minister of the Environment, Conservation and Parks.

  it being pointed out that at the public participation meeting associated with these matters, the individual indicated on the attached public participation meeting record made an oral submission regarding these matters. (2018-E07)

  
  

  Yeas: (5)	V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

  Additional Votes:

  
  
• Moved by: T. Park
  Seconded by: H. Usher

  Motion to open the public participation meeting.

  
  

  Yeas: (5)	V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)
• Moved by: H. Usher
  Seconded by: T. Park

  Motion to close the public participation meeting.

  
  

  Yeas: (5)	V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

3.2

60% Waste Diversion Action Plan

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken, with respect to the 60% Waste Diverson Action Plan:

  a)    the 60% Waste Diversion Action Plan (Action Plan) containing programs and initiatives to be phased in between 2019 and 2022 to achieve 60% waste diversion BE APPROVED;

  b)    the Civic Administration BE DIRECTED to refine cost estimates, develop implementation plans, determine operational requirements and draft an implementation schedule for the Action Plan taking into consideration available financial and staffing resources; and,

  c)    the Civic Administration BE DIRECTED to examine financing options for the Action Plan and submit final cost estimates and the draft Implementation Plan to Civic Works Committee and Council in early 2019,

  it being noted that any additional funding required would be considered alongside other funding requests as part of the 2020-2023 Multi-year budget process.

  it being pointed out that at the public participation meeting associated with these matters, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters. (2018-E07)

  
  

  Yeas: (5)	V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

  Additional Votes:

  
  
• Moved by: P. Hubert
  Seconded by: H. Usher

  Motion to open the public participation meeting.

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)
• Moved by: T. Park
  Seconded by: P. Hubert

  Motion to close the public participation meeting.

  
  

  Yeas: (5)	V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

3.3

Public Participation Meeting - Renaming of Pleasantview Drive

• Moved by: P. Hubert
  Seconded by: H. Usher

  That the Consent Authority BE ADVISED that Municipal Council will take no action to rename Pleasantview Drive, noting the existing conditions relating to the two unconnected portions of Pleasantview Drive have existed for over twelve years, and are know to the residents in the area;

  it being pointed out that at the public participation meeting associated with these matters, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters.

   

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

  Additional Votes:

  
  
• Moved by: H. Usher
  Seconded by: P. Squire

  Motion to open the public participation meeting.

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)
• Moved by: P. Hubert
  Seconded by: P. Squire

  Motion to close the public participation meeting.

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

4.

Items for Direction

4.1

8th Report of the Cycling Advisory Committee

• Moved by: P. Hubert
  Seconded by: H. Usher

  That the following actions be taken with respect to the 8th Report of the Cycling Advisory Committee, from its meeting held on August 15, 2018:

  a)    the Civic Administration BE REQUESTED to designate Highbury Avenue South of Hamilton Road as a no bicycle lane with proper signage:

  it being noted that the Notice of Completion from B. Hutson, Dillon Consulting Limited and M. Elmadhoon, City of London, with respect to the Environmental Assessment Study, was received; and

  b) clauses 1.1, 2.1 to 3.3, 4 to 6.1 BE RECEIVED.

   

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

4.2

Traffic Signalization at Priority Intersections

• Moved by: P. Squire
  Seconded by: H. Usher

  That the Civic Administration BE DIRECTED take the following actions with respect to traffic signalization at priority intersections:

  a)  conduct detailed design work on the following intersections of Pack Road and Colonel Talbot Road; Blackwater Rad and Adelaide Street; and Sunningdale Road and South Wenige Drive-thus, when they meet the warrant, traffic signals can be installed without further delay;

  b)  conduct an updated traffic study at Oxford Street and Riverbend Road, and Stackhouse Avenue and Fanshawe Park Road; and,

  c) review the current warrant system and best practices in other municipalities and report back with possible changes to the way we prioritize intersections for traffic signalization where appropriate;

  it being noted the Civic Works Committee received communication from Councillors A. Hopkins and M. Cassidy with respect to this matter.

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

4.3

Unassumed Laneways

• Moved by: P. Hubert
  Seconded by: H. Usher

  That Staff BE REQUESTED to report back to the appropriate standing committee with respect to the current process, and potential improvements, with respect to unassumed laneways, and the request for delegation from M. Koch Denomme BE APPROVED and BE REFERRED to the meeting when this matter will be considered. 

   

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

4.4

Public Education and Empathy Program and Speed Markers

• Moved by: P. Hubert
  Seconded by: H. Usher

  That the communication from Councillor M. van Holst with respect to Public Education and Empathy Program and Speed Markers BE RECEIVED. (2018-T08).

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: P. Squire
  Seconded by: P. Hubert

  That the Civic Works Committee Deferred List, as at September 17, 2018, BE RECEIVED.

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

6.

Adjournment

The meeting adjourned at 7:36 PM.