I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor J. Helmer disclosed a pecuniary interest in clause 15 of this Report, having to do with the Canada Post Community Mailbox Program, by indicating that his spouse is employed by Canada Post.

II.

CONSENT ITEMS

2.

1st Report of the LTC Long Term Growth Report Working Group

That the 1st Report of the LTC Long Term Growth Report Working Group, from its meeting held on March 12, 2015, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

3.

2015 Dig Safe Campaign

That, on the recommendation of the Director, Roads and Transportation, the staff report dated March 23, 2015, with respect to the 2015 Dig Safe Campaign, BE RECEIVED for information.  (2015-P15)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

4.

Amendments to the Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated March 23, 2015 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on March 31, 2015, for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2015-C01)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

5.

Single Source 15-10, Supply and Delivery of Glass Beads and Traffic Paint (EMOP - County of Middlesex)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and delivery of glass beads and traffic paint:

a)         approval BE GIVEN to enter into three (3) year contracts with Flex-O-Lite Ltd. and Ennis Paint Canada ULC for the supply and delivery of glass beads and traffic paint;

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these contracts;

c)         the approval hereby given BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with both Flex-O-Lite Ltd. and Ennis Paint Canada ULC to the satisfaction of the Manager of Purchasing and Supply and the Managing Director, Environmental and Engineering Services and City Engineer; and,

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into formal contracts or having purchase orders relating to the subject matter of this approval.  (2015-F18)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

6.

Contract Award: Tender T15-04, 2015 Growth Management Implementation Strategy (GMIS) Southwest Area Trunk Sanitary Sewer- Phase 1

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the follow actions be taken with respect to the award of contracts for construction of Phase 1 of the Southwest Area Trunk Sanitary Sewer:

a)         the bid submitted by Bre-Ex Construction Inc., at its tendered price of $8,190,078.35, excluding H.S.T., for the construction of Phase 1 of the Southwest Area Trunk Sanitary Sewer, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex, was the lowest of five bids received and meets the City’s specifications and requirements in all areas;

b)         AECOM Canada Limited BE AUTHORIZED to carry out the inspection and contract administration for the said project in accordance with the estimate on file, at an upset amount of $526,460.00, including contingency and excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; it being noted that this firm completed the engineering design for this project;

c)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated March 23, 2015;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract for this project (Tender 15-04); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-L04)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

7.

Replacement of Rear Loading Garbage Packers, Tender 15-32 and T15-33

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the replacement of rear loading garbage packers:

a)         the submission from Carrier Truck Centers Inc., for the supply of seven (7) 56,000 lb. GVW Cab and Tandem Chassis (T15-32) at a submitted price of $753,550.00, excluding H.S.T., BE ACCEPTED; 

b)         the submission from Fanotech Enviro, for the manufacturing and installation of seven (7) Rear Loading Garbage Compactor Bodies at a submitted price of $542,297.91, excluding H.S.T., BE ACCEPTED;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into formal contracts or having purchase orders, or contract records relating to the subject matter of this approval; and,

e)         the funding for this purchase BE APPROVED as set out in the Source of Financing Report appended to the staff report dated March 23, 2015.  (2015-F18)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

8.

Appointment of Consulting Engineer for Detailed Design and Contract Administration for the Construction of Fox Hollow SWM Facility No. 3 (ES3020-FH3)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for detailed design and contract administration associated with the construction of the Fox Hollow No. 3 SWM Facility No. 3:

a)         AMEC Foster Wheeler Environment & Infrastructure BE APPOINTED Consulting Engineers to complete the detailed design, inspection, and general construction administration, including geotechnical, the monitoring of potential water wells, and the post-construction monitoring, in the total amount of $177,260.30, plus a further $159,344.00 for contingency, provisional items and allowances, excluding H.S.T., in accordance with Section 15.2(d) of the Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated March 23, 2015;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-A05)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

9.

Comments on Environmental Bill of Rights Registry - Ontario's Climate Change Discussion Paper 2015

That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the following actions be taken with respect to comments on the Environmental Bill of Rights Registry - Ontario's Climate Change Discussion Paper 2015:

a)    the comments and discussion BE ENDORSED and the staff report dated March 23, 2015 be submitted to the Ministry of the Environment’s Environmental Bill of Rights Registry posting (EBR 012-3452) titled Ontario’s Climate Change Discussion Paper 2015; it being noted that the due date for comments is March 29th 2015; and,

b)         any additional comments and discussion, and the related Council resolution, BE SUBMITTED to the Ministry of the Environment’s Environmental Bill of Rights Registry posting (EBR 012-3452) shortly after the Municipal Council meeting on March 31, 2015.  (2015-E02/C09)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

10.

Contract Award: Tender No. 15-06 Highbury Avenue Over CN Rail Bridge Rehabilitation

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Highbury Avenue over CN Rail Bridge Rehabilitation:

a)         the bid submitted by Clearwater Structures Inc., at its submitted tendered price of $3,220,081.95, excluding H.S.T., for the project BE ACCEPTED; it being noted that the bid submitted by Clearwater Structures Inc. was the lowest of seven (7) bids received and meets the City's specifications and requirements in all areas;

b)         Stantec Consulting Ltd., BE AUTHORIZED to carry out the resident inspection and contract administration of the said project in the amount of $321,614.70, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 23, 2015;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 15-06); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-L04)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

11.

Contract Award: Tender No. 15-10 Hyde Park Road Widening Phase 2 CPR to Fanshawe Park Road

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Hyde Park Road Widening Phase 2 between CPR and Fanshawe Park Road West:

a)         the bid submitted by L82 Construction Ltd., at its submitted tendered price of $13,236,043.29, excluding H.S.T., for said project BE ACCEPTED; it being noted that the bid submitted by L82 Construction Ltd. was the lowest of three (3) bids received and meets the City's specifications and requirements in all areas;

b)         Stantec Consulting Ltd., BE AUTHORIZED to carry out the resident inspection and contract administration of the said project in the amount of $1,072,406.50, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 23, 2015;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 15-10); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-L04)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

12.

Fanshawe Park Road and Richmond Street Intersection Improvements- Environmental Assessment Study-Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the Fanshawe Park Road and Richmond Street Intersection Improvements Environmental Assessment Study:

a)         Dillon Consulting Limited, BE APPOINTED Consulting Engineers to complete the Environmental Assessment Study of the said project in the amount of $179,137.20, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 23, 2015;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-A05)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

13.

Single Source 15-11 Pay and Display Parking Meters

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to the supply of pay and display parking meters:

a)         approval BE GIVEN to enter into negotiations for the purchase of Pay and Display Parking Meters for a three (3) year period with Cale Systems Inc., in accordance with the Procurement of Goods and Services Policy Section 14.4 Single Source, Clauses (d) and (e);

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;

c)         the approval hereby given BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with Cale Systems Inc. to the satisfaction of the Managing Director, Development and Compliance Services and Chief Building Official; and,

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval.  (2015-F18)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

14.

Tender 14-116 Supply and Installation of Sewer Liners - Cured In Place Pipe (CIPP)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and installation of sewer liners - cured in place pipe (CIPP):

a)         the bid submitted by Insituform Technologies Limited, at their tendered price of $3,414,000.00, excluding H.S.T., for one (1) year with an option to renew for two (2) additional one (1) year terms, BE ACCEPTED; it being noted that the bid submitted by Insituform Technologies Limited was the lowest of two (2) bids and meets the City’s specifications and requirements in all areas;

b)         the funding for this purchase BE APPROVED as set out in the Sources of Finance Report appended to the staff report dated March 23, 2015;

c)         the Civic Administration BE AUTHORIZED to undertake all of the administrative acts that are necessary in connection with this contract; and,

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into formal contract or issuing purchase orders or contract record relating to these matters of this approval.  (2015-F18)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

III.

SCHEDULED ITEMS

15.

Canada Post Community Mailboxes

That the following actions be taken with respect to Canada Post’s Community Mailbox Program:

a)          the presentation from A. Paterson and T. Dorsey, Canada Post BE RECEIVED for information; and,

b)          the requests for delegation status from D. Woronoski, Canadian Union of Postal Workers, G. De Veau, National Director Ontario Region, Canadian Union of Postal Workers, J. Campbell, Londoners 4 Door 2 Door, and S. Smith, London Chapter of the Council of Canadians BE DENIED; it being noted that those individuals may be permitted delegation status at a later date.  (2015-A08/D19)

Motion to Deny the requests for delegation status from D. Woronoski, G. DeVeau, J. Campbell and S. Smith.

Motion Passed

YEAS: T. Park, V. Ridley, M. van Holst (3)

NAYS: H.L. Usher (1)

Motion to Receive the presentation from A. Paterson and T. Dorsey, Canada Post.

Motion Passed

YEAS: T. Park, V. Ridley, H.L. Usher, M. van Holst (4)

IV.

ITEMS FOR DIRECTION

16.

Winter Maintenance Program - Unassumed Subdivisions

That the Civic Administration BE REQUESTED to review the current policy associated with snow removal in un-assumed subdivisions and report back with a suggested improved billing model and options for private contacting for snow removal for un-assumed streets, for implementation in the 2015/2016 winter season (2015-T06/D12)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

17.

Review of Delegation Request Process

That the City Clerk BE REQUESTED to report back with a means by which the City Clerk could determine, in advance of an agenda deadline, if a request for delegation status is approved, in order to mitigate those situations where a potential delegation must prepare for and attend a meeting in order to find out when/if their delegation will be heard.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

18.

Speed Limits in School Zones

That the Civic Administration BE REQUESTED to report back at a future meeting of the Civic Works Committee with respect to reducing the speed limit in school zones in order to improve pedestrian safety.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

VI.

ADJOURNMENT