I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

8th Report of the Cycling Advisory Committee

That the 8th Report of the Cycling Advisory Committee from its meeting held on July 20, 2016, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

3.

Single Source Purchase of Turbo Blowers for the Greenway Wastewater Treatment Plant

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the single source purchase of APG-Neuro blowers for the Greenway wastewater treatment plant:

a)         the price submitted by APG-Neuros of $2,240,000.00, excluding H.S.T., for the supply of 6 blowers and associated components, BE ACCEPTED; 

b)         the financing for these acquisitions BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 22, 2016, as Appendix "A";

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the work to be done relating to this project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-F18)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

4.

Appointment of Consultant: Detailed Design and Construction Administration for the Applegate Stormwater Management Facility Retrofit

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the detailed design and construction administration associated with the Applegate Stormwater Management (SWM) Facility retrofit (ES6089 & ES2428-14):

a)         IBI Group, BE APPOINTED Consulting Engineers to complete the detailed design and construction administration, including geotechnical services, in the total amount of $116,510.90, including contingency, excluding H.S.T., in accordance with the estimate on file, which is based upon the Fee Guideline for Professional Engineering Services, 2015, recommended by the Ontario Society of Professional Engineers,  and in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

b)         the financing for these works BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated August 22, 2016, as Appendix “A”;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract with this consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

5.

Contract Award Tender No. 16-60 - Hyde Park Pumping Station-Electrical and Pump Upgrades

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the contract for Hyde Park Pumping Station – Electrical and Pump Upgrades project:

a)         the bid submitted by Selectra Inc. (Selectra), at its tendered price of $343,269.00, excluding H.S.T., BE ACCEPTED; it being noted that the bid submitted by Selectra was the lowest of 5 bids received and meets the City's specifications and requirements in all areas;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 22, 2016, as Appendix "A";

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 16-60); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2016-F18)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

6.

Water and Erosion Control Infrastructure (WECI) Program: 2016 Provincially Approved Project Funding  - Sole Sourced

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to City of London’s contribution to infrastructure funded through the Ministry of Natural Resources and Forestry’s Water and Erosion Control Infrastructure capital cost share program:

a)            the Upper Thames River Conservation Authority BE AUTHORIZED to carry out the following projects in concert with the City in the total amount of $2,171,500.00, including contingency, excluding H.S.T.; it being noted that the requirements of this provincial funding program are unique, in that only conservation authorities can apply, requiring 14.3.a) of the Procurement of Goods and Services Policy:

i)          West London Dykes Phases 3 - 9 Design;

ii)          London Earth Dykes Preliminary Engineering Feasibility;

iii)         Fanshawe Dam Transformer Station and Standby Generator Replacement;

iv)        West London Dyke Phase 3 Construction;

v)         Broughdale Dyke Environmental Assessment;

vi)        Riverview Dyke Environmental Assessment;

vii)        Interim Repairs Broughdale & Clarence-Nelson;

viii)       Fanshawe Motor Control Centre Replacement;

ix)        Fanshawe Dam Operation and Maintenance Schedule Manual;

x)         Fanshawe Dam Paint Phase 4 - pre-engineering; and,

b)         the financing for this work BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 22, 2016, as Appendix "A"; and,

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work.  (2016-E08)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

7.

Rapid Transit Environmental Assessment Study Consulting Fees Amendment

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken to respect to the consultant assignment for the Rapid Transit Corridors Environmental Assessment:

a)         the consulting fees for IBI Group, BE INCREASED  by the amount of $1,628,586.00, excluding H.S.T., to complete the Rapid Transit Corridors EA for the north and east corridors, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report as Appendix "A";

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2016-F18)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

8.

Provincial Maintenance Standards for Municipal Highways - Proposed Amendments 2016

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the comments included in the staff report dated August 22, 2016, with respect to the proposed amendments to the Provincial Maintenance Standards for Municipal Highways, BE ENDORSED and BE SUBMITTED to the Ontario Good Roads Minimum Maintenance Standards Task Force; it being noted that the due date for comments is September 2, 2016.  (2016-T04)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

9.

Amendments to the Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and  City Engineer, the proposed by-laws appended to the staff report dated August 22, 2016 as Appendix "A", BE INTRODUCED at the Municipal Council meeting to be held on August 30, 2016 for the purpose of amending the Traffic and Parking By-law (P.S. 111).(2016-T08)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

10.

Draft Coloured Crosswalk Policy

That the staff report dated August 22, 2016 from the Managing Director, Environmental and Engineering Services and City Engineer, with respect to a draft Coloured Crosswalk Policy, BE REFERRED to the Accessibility Advisory Committee, the London Diversity and Race Relations Advisory Committee and the Transportation Advisory Committee for review and comment.  (2016-M02)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

11.

Street Boundary Feature Ownership and Maintenance Policy

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated August 22, 2016 as Appendix "A", BE INTRODUCED at the Municipal Council meeting to be held on August 30, 2016, to adopt a policy for administratively determining ownership and the responsibility for maintenance of street boundary features located along the limits of City-owned road allowances for such things as fences, noise barrier walls and retaining walls.  (2016-T06)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

12.

Amendment to the Traffic and Parking By-law to Address Safety Issues During the Western Fair

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report as Appendix "A", BE INTRODUCED at the Municipal Council meeting to be held on August 30, 2016 for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2016-T08)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

13.

Corporate Energy Management Program Update

That, on the recommendation of the Managing Director, Environment and Engineering Services and City Engineer and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated August 22, 2016, providing an update on the Corporate Energy Management Program, BE RECEIVED for information.  (2016-E17)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

14.

Ontario's Climate Change Action Plan - Initial Impact and Alignment with London's Current Plans, Programs and Projects

That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the staff report dated August 22, 2016, with respect to the initial impact and alignment of Ontario’s new Climate Change Action Plan with London’s current plans, programs and projects BE RECEIVED for information.  (2016-E05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

III.

SCHEDULED ITEMS

None.

IV.

ITEMS FOR DIRECTION

15.

Unlidded Garbage Bins

That the Civic Works Committee received a communication dated August 22, 2016, from Councillor V. Ridley, with respect to unlidded garbage containers.  

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

16.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at July 26, 2016, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

VI.

ADJOURNMENT

The meeting adjourned at 2:28 PM.