I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

STAFF REPORT - Amendments to the Traffic and Parking By-law

That the attached revised proposed by-law BE INTRODUCED at the Municipal Council meeting to be held on June 13, 2017 for the purpose of amending the Traffic and Parking By-law (PS-113); it being noted that Section 5 – Lower Speed Limits of the proposed by-law was amended by removing reference to Cameron Street from Egerton Street West to end of Cameron Street.  (2017-T02)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

3.

STAFF REPORT - Traffic on Aldersbrook Gate

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated June 7, 2017, with respect to traffic and road safety concerns on Aldersbrook Gate BE RECEIVED for information; it being noted that the Civic Works Committee received communications dated June 1, 2017 and June 4, 2017, respectively, from A. Mercer, 1819 Aldersbrook Gate and a communication from A. Tucker, 1807 Aldersbrook Gate, with respect to this matter.  (2017-T08)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

4.

STAFF REPORT - Blackfriars Bridge Project Status Update

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Blackfriars Bridge Rehabilitation:

a)            the staff report dated June 7, 2017, providing a project status update, BE RECEIVED for information in coordination with the public meeting identified herein; and,

b)            the Managing Director, Environmental and Engineering Services and City Engineer BE DIRECTED to authorize the exemption from the Canadian Highway Bridge Design Code (under Clause 15.3.1) to enable the retention and continued use of the existing lattice in the pedestrian railing; it being noted that the lattice railing is a significant heritage feature of the bridge.  (2017-T04)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

5.

STAFF REPORT - Memorandum of the Understanding with Bio-Techfar Inc. as part of the London Waste to Resources Innovation Centre

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the proposed by-law appended to the staff report dated June 7, 2017 as Appendix 'A', BE INTRODUCED at the Municipal Council meeting to be held on June 13, 2017 to:

a)         authorize and approve a Memorandum of Understanding between The Corporation of the City of London and Bio-Techfar Inc., with respect to advancing our joint waste to resources (waste management, diversion and/or conversion into products with beneficial uses) objectives with the mutual understanding that the combined expertise, influence and commitment are better applied together to support common goals attached as Schedule 'A' to the by-law; and,

b)         authorize the Mayor and the City Clerk to execute the Memorandum of Understanding authorized and approved in a), above.  (2017-E07)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

6.

STAFF REPORT - Memorandum of Understanding With Hawthorne Green Key Group Inc. as Part of the London Waste To Resources Innovation Centre

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the proposed by-law appended to the staff report dated June 7, 2017 as Appendix 'A', BE INTRODUCED at the Municipal Council meeting to be held on June 13, 2017 to:

a)         authorize and approve a Memorandum of Understanding between The Corporation of the City of London and Hawthorne Green Key Group Inc., with respect to advancing our joint waste to resources (waste management, diversion and/or conversion into products with beneficial uses) objectives with the mutual understanding that the combined expertise, influence and commitment are better applied together to support common goals attached as Schedule 'A' to the by-law; and,

b)         authorize the Mayor and the City Clerk to execute the Memorandum of Understanding authorized and approved in a), above.  (2017-E07)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

7.

STAFF REPORT - Memorandum of Understanding With Try Recycling Inc. as Part of the London Waste To Resources Innovation Centre

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the proposed by-law appended to the staff report dated June 7, 2017 as Appendix 'A', BE INTRODUCED at the Municipal Council meeting to be held on June 13, 2017 to:

a)         authorize and approve a Memorandum of Understanding between The Corporation of the City of London and Try Recycling Inc., with respect to advancing our joint waste to resources (waste management, diversion and/or conversion into products with beneficial uses) objectives with the mutual understanding that the combined expertise, influence and commitment are better applied together to support common goals attached as Schedule 'A' to the by-law; and,

b)         authorize the Mayor and the City Clerk to execute the Memorandum of Understanding authorized and approved in a), above.  (2017-E07)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

8.

STAFF REPORT - Permission for GE Water and Process Technologies to Pilot Test at the Oxford Wastewater Treatment Plant

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated June 7, 2017 as Appendix 'A', BE INTRODUCED at the Municipal Council Meeting of June 13, 2017 to:

a)            approve an Agreement between the Corporation of The City of London and  GE Water, to conduct research at the Oxford plant; and,

b)            authorize the Mayor and the City Clerk to sign the above-noted Agreement.  (2017-E13)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

9.

STAFF REPORT - Clean Water and Wastewater Fund - Single Source Purchase of Inlet Screens for the Adelaide and Pottersburg Wastewater Treatment Plants

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Single Source purchase of inlet screens for the Adelaide and Pottersburg Wastewater Treatment Plants under Sections 7.4 and 14.4 e) of the Procurement of Goods and Services Policy:

a)         the price submitted by Claroglobal of $985,820.00, including contingency and excluding H.S.T., for the supply of four (4) inlet screens and ancillary equipment  BE ACCEPTED; it being noted that this is a single source purchase in accordance with Sections 7.4 and  14.4 (e) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this acquisition BE APPROVED as set out in the Sources of Financing Report appended to the staff report as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract or Purchase Order; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E07)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

10.

STAFF REPORT  Clean Water and Wastewater Fund - Single Source Purchase of Odour Control, Air Handling and Heat Recovery Units for  Wastewater Facilities

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Single Source purchase of odour control, heat recovery and air handling units for various wastewater facilities:

a)         the price submitted by Applied Energy Systems of $1,977,580.00, including contingency and excluding H.S.T., for the supply of three (3) integrated odour control systems and five (5) standalone odour control units, BE ACCEPTED; it being noted that this is a single source purchase in accordance with Sections 7.4 and 14.4 (e) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for these acquisitions BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 7, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

d)         the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to this approval; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E07) 

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

11.

STAFF REPORT - Clean Water and Wastewater Fund - Purchase of Major Organic Rankine Cycle System Components for Power Generation at the Greenway Wastewater Treatment Plant

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to purchase of an Organic Rankine Cycle (ORC) System Power Unit and Heat Exchanger:

a)         ORC System Power Unit;

i)          the proposal submitted by Turboden, S.r.l., for the purchase of an ORC Power Unit at a quoted price of $2,800,000.00, including contingency and excluding H.S.T., BE APPROVED in accordance with Sections 12.2 b) and 12.4 of the City of London’s Procurement of Goods and Services Policy;

ii)         the financing for this purchase BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated June 7, 2017 as Appendix 'A';

iii)         the approval given herein BE CONDITIONAL upon the Corporation negotiating prices, terms and conditions to the satisfaction of the Managing Director, Environmental and Engineering Services and City Engineer, and,

iv)        the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,

b)         ORC System Heat Exchanger;

i)          the price submitted by Arvos Schmidtsche Schack LLC for the single source purchase of an ORC system Heat Exchanger and ancillary components at a total price of $1,100,000.00, including contingency and excluding H.S.T., BE APPROVED in accordance with sections 7.4 and 14.4 e) of the City of London’s Procurement of Goods and Services Policy;

ii)         the financing for this purchase BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated June 7, 2017 as Appendix 'A';

iii)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project; and,

iv)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E07)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

12.

STAFF REPORT - Mud Creek Subwatershed Schedule B - Municipal Class Environmental Assessment Notice of Completion

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Mud Creek Subwatershed Municipal Class Environmental Assessment:

a)         the preferred servicing Alternative 4.2 BE ACCEPTED in accordance with the Schedule B Municipal Class Environmental Assessment process requirements;

b)         a Notice of Completion BE FILED with the Municipal Clerk; and,

c)         the Municipal Class Environmental Assessment Schedule B project file for the Mud Creek Subwatershed BE PLACED on public record for a 30-day review period;

it being noted that the Civic Works Committee received the attached presentation from S. Chambers, Division Manager, Stormwater Engineering, with respect to this matter.  (2017-E05)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

13.

STAFF REPORT - Clean Water and Wastewater Fund -  Appointment of Consulting Engineers for the 2017 Projects for Stormwater Engineering

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of consulting engineers for the 2017 Clean Water and Wastewater Fund projects related to stormwater management:

a)         Ecosystem Recovery Inc. BE APPOINTED consulting engineers to carry out services for the Urban Waterways Study, in the total amount of $200,000.00, including contingency and excluding H.S.T., in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy;

b)         Aquafor Beech Limited BE APPOINTED consulting engineers to carry out the functional design of the Dingman Creek Stream Naturalization and Corridor Enhancement Works, in the total amount of $200,000.00, including contingency and excluding H.S.T., in accordance with the estimate on file, which is based upon the Fee Guideline for Professional Engineering Services, 2015, recommended by the Ontario Society of Professional Engineers,  and in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 7, 2017 as Appendix 'A';

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the works; and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2017-A05)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

14.

STAFF REPORT - 2016 Renew London Infrastrastructure Post Construction Overview Report

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated June 7, 2017, with respect to the 2016 Renew London Infrastructure Post Construction Program, BE RECEIVED for information. (2017-T04)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

15.

STAFF REPORT - Clean Water and Wastewater Fund  -  Irregular Result   -  Arva Pumping Station Optimization and Energy Efficiency Study

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Arva Pumping Station Optimization and Energy Efficiency Study:

a)         the bid submitted by AECOM Canada Ltd in the amount of $179,468.00, excluding H.S.T.,  BE APPROVED in accordance with Section 19.4(c) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 7, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E03)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

16.

STAFF REPORT - Infrastructure Canada – Phase One Investments -  Clean Water and Wastewater Fund – Approved Projects

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the concurrence of the Director, Financial Planning and Policy, the following actions be taken with respect to the execution of the Transfer Payment Agreement (TPA) for the Clean Water and Wastewater Fund (CWWF) (Ontario):

a)         the proposed by-law appended to the staff report dated June 7, 2017 as Appendix 'A', BE INTRODUCED at the Municipal Council meeting to be held on June 13, 2017 to:

i)          authorize and approve the Transfer Payment Agreement (TPA) for the Clean Water and Wastewater Fund (CWWF) (Ontario) between Her Majesty the Queen in Right of Ontario as represented by the Minister of Infrastructure for the Province of Ontario and The Corporation of the City of London, substantially in the form attached as Schedule A to the by-law and to the satisfaction of the City Solicitor; it being noted that the Province of Ontario is currently finalizing the Agreement;

ii)         authorize the Mayor and the City Clerk to sign the Transfer Payment Agreement authorized and approved in a) i), above; and,

iii)        authorize the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, or designate, to execute any financial reports required as a condition of the Transfer Payment Agreement authorized and approved in a) i) above;

b)         the list of projects approved for funding under the CWWF program, appended to the staff report dated June 7, 2017 as Appendix 'B', BE RECEIVED for information; it being noted that the City of London was approved for $38,300,000.00 worth of projects, with funding of $18,700,000.00 from the Federal government, $9,350,000.00 from the Province of Ontario, $9,350,000.00 from the City of London and $900,000.00 from the Independent Electricity System Operators (IESO); and,

c)         the Civic Administration BE AUTHORIZED to increase the Ten Year Capital Plan (2016-2025) by $400,000.00 for Water and by $7,300,000.00 for Wastewater and Treatment, in order to reflect projects that have been approved by the Federal Government under CWWF; it being noted that there is a reduced reliance/drawdown on Water and Wastewater and Treatment reserve funds of $20,400,000.00 as a result of recognizing CWWF funding.  (2017-E08)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

17.

STAFF REPORT - Clean Water and Wastewater Fund Contract Award -   2017 Infrastructure Renewal Program -  Frances Street, Margaret Street and Ethel Street Reconstruction

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2017 Infrastructure Renewal Program, Frances Street, Margaret Street and Ethel Street Reconstruction Project:

a)         the bid submitted by 2376378 Ontario Corp (CH Excavating (2013), at its tendered price of $3,479,489.16, excluding H.S.T., for the 2017 Infrastructure Renewal Program Contract 18, Frances Street, Margaret Street and Ethel Street Reconstruction Project, BE ACCEPTED; it being noted that the bid submitted by CH Excavating (2013), was the lowest of three bids received and meets the City's specifications and requirements in all areas;

b)         Archibald, Gray & McKay Engineering Limited (AGM), BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $280,245.00, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; it being noted that this firm completed the engineering design for this project;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 7, 2017 as Appendix 'A';

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 17-52); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2017-E07)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

18.

STAFF REPORT - Overnight  Parking 2016/2017 Experience

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official and the Managing Director, Environmental and Engineering Services and City Engineer the following actions be taken with respect to overnight parking:

a)            the Civic Administration BE DIRECTED to continue the existing overnight parking program which commenced in September 2016; and,

b)            the staff report dated June 7, 2017, with respect to this matter, BE RECEIVED.  (2017-T02)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

19.

STAFF REPORT -  Staff Resourcing to Meet the Demands of the Clean Water and Waste Water Fund Program

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the concurrence of the City Manager, the following actions be taken with respect to staff resources for workload increases due to the Clean Water and Wastewater Fund program:

a)         the Civic Administration BE DIRECTED to initiate the increases in the staff complement in 2017 in accordance with this report; it being noted that temporary funding can be accommodated within existing operating and capital budgets;

b)         the Civic Administration BE DIRECTED to include in the 2018 Annual Budget Update amendments resulting from the proposed staffing increases;

c)            the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary to give effect to these recommendations; and,

d)            the City Manager or delegate BE DIRECTED to begin consultation with City of London Unions and Management, and to report back to the appropriate committee with respect to opportunities to create more flexible work arrangements, including opportunities for employees to primarily work at home, with shared space available on an as needed basis.  (2017-E08)

Motion to Approve clauses a), b) and c).

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley (3)

Motion to Approve clause d).

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley (3)

20.

STAFF REPORT - Veresen District Energy Partnership - Municipal Access Agreement

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated June 7, 2017 as Appendix 'A', BE INTRODUCED at the Municipal Council meeting to be held on June 13, 2017 to approve the Municipal Access Agreement between The Corporation of the City of London and Veresen District Energy Partnership, substantially in the form appended to the staff report and to the satisfactory of the City Solicitor and authorize the Mayor and the City Clerk to execute the Municipal Access Agreement on behalf of the municipality.  (2017-L04A)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

21.

6th Report of the Cycling Advisory Committee

That the 6th Report of the Cycling Advisory Committee, from its meeting held on May 17, 2017, BE RECEIVED.

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

III.

SCHEDULED ITEMS

22.

6th Report of the Transportation Advisory Committee

That the following actions be taken with respect to the 6th Report of the Transportation Advisory Committee, from its meeting held on May 23, 2017:

a)         the Transportation Advisory Committee (TAC) Terms of Reference BE REFERRED to the Civic Administration to review and report back to the Civic Works Committee with respect to a review of the overlapping of Advisory Committee mandates of the Cycling Advisory Committee and the Transportation Advisory Committee;

b)         the attached 2017 Transportation Advisory Committee work plan BE APPROVED; and,

c)         clauses 1 through 5 and clauses 8 through 11, BE RECEIVED;

it being noted that the Civic Works Committee heard a delegation from A. Stratton, Chair, TAC, with respect to this matter.

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

IV.

ITEMS FOR DIRECTION

None.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

23.

Deferred Matters List

That the following actions be taken with respect to the Civic Works Committee (CWC) Deferred Matters List, as at May 30, 2017:

a)         item 3 BE AMENDED to reflect the person responsible as G. Barrett, Manager, Long Range Planning and Research;

b)         items 10, 16, 19 and 20 BE AMENDED to reflect the expected reply date of the 3rd Quarter of 2017;

c)         items 2, 4, 5, 6, 11 and 21 BE AMENDED to reflect the expected reply date of the 4th Quarter of 2017; and,

d)         the Deferred Matters List, as amended above, BE RECEIVED. 

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

24.

(ADDED) COUNCILLOR SUBMISSION - Councillor V. Ridley – Vision Zero

That the Civic Administration BE DIRECTED to report back to the Civic Works Committee with an overview of cities who have adopted Vision Zero and what their best practices are in terms of speeding on local streets.

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley (3)

NAYS: P. Squire (1)

VI.

ADJOURNMENT

The meeting adjourned at 5:58 PM.