I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor J. Morgan disclosed a pecuniary interest in the following matters as he is employed by Western University:

a)            clause 6 of this Report having to do with the London Medical Innovation and Commercialization Network;

b)            clause 7 of this Report having to do with the London Medical Innovation and Commercialization Network; and

c)            clause C-1 of the Confidential Appendix to this Report having to do with a matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as it relates to the London Medical Innovation and Commercialization Network Contribution Agreement.

II.

CONSENT ITEMS

2.

Municipal Implications of the Truth and Reconciliation Commission Report

That, on the recommendation of the Director, Community and Economic Innovation, the following actions be taken with respect to the municipal implications of the Truth and Reconciliation Commission Report:

a)         the Civic Administration and the Mayor’s Office BE DIRECTED to participate in the Big City Mayors’ Aboriginal Partnership and Reconciliation Working Group; and

b)         the staff report dated December 7, 2015 BE RECEIVED for information.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park, J. Zaifman (14)

3.

Surplus/Deficit Policy

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the establishment of a Surplus /Deficit Policy:

a)         the attached revised proposed by-law (Appendix “A”) BE INTRODUCED at the Municipal Council meeting to be held on December 8, 2015 to enact a Surplus/Deficit Policy, in order to provide the Civic Administration with a set of guidelines to manage yearly surplus or deficit positions, subject to the contribution to the Operating Budget Contingency Reserve (OBCR) being confirmed by the Municipal Council;

b)         the Civic Administration BE DIRECTED to bring forward the necessary by-laws regarding the establishment of a Community Investment Reserve Fund and a Capital Infrastructure Gap Reserve Fund; and,

c)         the Civic Administration BE DIRECTED to bring forward a report providing information with respect to the Corporation’s current unfunded liability.

Motion to amend Section 3.0 “Principles” by deleting the contribution in 3.0 c) ii) to the Municipal Council Community Investment Reserve Fund and by increasing the contribution to the Capital Infrastructure Gap Reserve Fund from 25% to 50%.

Motion Failed

YEAS: M. Salih, J. Helmer, J. Zaifman (3)

NAYS: M. Brown, M. van Holst, B. Armstrong, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park (11)

Motion to approve parts a) and c).

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park (12)

NAYS: J. Helmer, J. Zaifman (2)

Motion to approve part b) with the deletion of "Municipal Council" in the name of the reserve funds.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park (12)

NAYS: J. Helmer, J. Zaifman (2)

4.

Strategic Plan for The City of London 2015-2019: Proposed Reporting Process and Year One Update

That, on the recommendation of the City Manager, the following actions be taken with respect to the City of London’s Strategic Plan:

a)         the proposed reporting process and timelines to demonstrate the progress being made on the Strategic Plan for the City of London for 2016 – 2019, as contained in the staff report dated December 7, 2015, BE ENDORSED; and

b)         the Annual Report to the Community summarizing the work accomplished on the Strategic Plan for the City of London, for the period March 2015 to October 2015, BE RECEIVED for information.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park, J. Zaifman (14)

5.

City of London Community Grants Program: Proposed Evaluation Criteria and Revised Community Grants Policy and Grant Agreement

That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services, the following actions be taken with respect to the municipal granting process for not-for-profit organizations:

a)         the attached revised proposed by-law (Appendix 1) BE INTRODUCED at the Municipal Council meeting to be held on December 8, 2015 to delete Council Policy 8(11) – Grants and Capital Grants Policy and replace it with a new City of London Community Grants Policy, included as Schedule “A” to the by-law;

b)         the attached revised proposed by-law (Appendix 2), BE INTRODUCED at the Municipal Council meeting to be held on December 8, 2015 to:

i)              approve and adopt the standard form Grant Agreement for the London Community Grants Program;

ii)         delegate authority to:

A)        act as the City Representative for the purposes of the standard form Grant Agreement approved and adopted in i), above;

B)        amend certain items within the standard form Grant Agreement approved and adopted in i), above;

C)        execute the standard form Grant Agreement approved and adopted in i), above, on behalf of The Corporation of the City of London, provided that any agreement does not require additional funding or such funding is provided for in the City’s current budget; and

c)         repeal By-law No. 7073-73 regarding the standard form Grant Agreement under the Strategic Funding Framework.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park, J. Zaifman (14)

6.

London Medical Innovation and Commercialization Network

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law attached as Appendix ‘A’ to the staff report dated December 7, 2015 BE INTRODUCED at the Council meeting on December 8, 2015 to:

a)            authorize and approve an Agreement with the London Medical Innovation & Commercialization Network to bind the Network directly to the obligations previously imposed upon the London Health Sciences Foundation and St. Joseph’s Health Care Foundation, including the disbursement of grant monies and associated reporting thereof to the City; and

b)         authorize the Mayor and the City Clerk to execute the Agreement substantially in the form of the Agreement attached as Schedule ‘A’ to the by-law noted in part (a) above.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park, J. Zaifman (13)

RECUSED: J. Morgan (1)

III.

SCHEDULED ITEMS

7.

London Medical Innovation and Commercialization Network Update (Paul Paolatto and Peter White)

That the attached presentation from P. Paolatto and P. White, both of Western University, providing an update on the London Medical Innovation and Commercialization Network, BE RECEIVED for information.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (14)

RECUSED: J. Morgan (1)

8.

Public Participation Meeting - 2016 Water and Wastewater Rates

That, on the recommendation of the Managing Director, Environmental and Engineering Services & City Engineer, and the Managing Director, Corporate Services & City Treasurer, Chief Financial Officer the following actions be taken with respect to Wastewater and Treatment rates and charges and Water rates and charges:

a)         all rates and charges related to the provision of Wastewater and Treatment Services, with the exception of charges related to the installation or replacement of Private Drain Connections, BE INCREASED by 3%, effective January 1, 2016;

b)         subject to the approval of a), above, the proposed by-law to amend the Wastewater and Treatment Rates and Charges By-law BE INTRODUCED at the Municipal Council meeting on December 8, 2015 to effect the rates and charges increase noted in a), above; and

c)         all rates and charges related to the provision of Water Services, with the exception of the Customer Assistance charge, BE INCREASED by 3%, effective January 1, 2016;

d)         subject to the approval of c), above, the proposed by-law to amend the Water Rates and Charges By-law BE INTRODUCED at the Municipal Council meeting on December 8, 2015 to effect the rates and charges increase noted in c), above; and

e)         the Civic Administration BE DIRECTED to review factors affecting revenue forecasts and report back to Council;

it being noted that the Strategic Priorities and Policy Committee heard the attached presentation from the Director, Water and Wastewater with respect to this matter.

Motion to Open the Public Participation Meeting.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

Motion to Close the Public Participation Meeting.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

Motion to Approve the staff recommendation.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

9.

Smart City Strategy Terms of Reference

That, on the recommendation of the Managing Director, Planning & City Planner, the Terms of Reference for the Smart City Strategy as appended to the staff report dated December 7, 2015, BE APPROVED;

it being noted that the Strategic Priorities and Policy Committee heard the attached presentation from the Manager, Urban Design and GIS, with respect to this matter.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park, J. Zaifman (14)

IV.

ITEMS FOR DIRECTION

10.

Consideration of Appointments to the County/City Liaison Committee

That the following individuals BE APPOINTED to the County/City Liaison Committee for the term ending November 30, 2018:

Councillor T. Park (Member)

Councillor P. Squire (Member)

Councillor J. Zaifman (Alternate Member)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park, J. Zaifman (14)

11.

Confirmation of Appointment to the Outstanding London Ambassador Award Committee

That Dan Doroshenko BE APPOINTED as the Urban League of London’s representative on the Outstanding London Ambassador Award Committee.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park, J. Zaifman (14)

12.

8th Report of the Governance Working Group

That the following actions be taken with respect to the 8th Report of the Governance Working Group, from its meeting held on November 25, 2015:

a)         the Governance Working Group (GWG) Terms of Reference BE AMENDED to extend the term to June 30, 2016, in order to provide additional time for the GWG to complete its work; and

b)         clauses 1 to 4 BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park, J. Zaifman (14)

13.

Request for Delegation Status - Expansion of London Optimist Sports Centre (BMO Centre)

That the Committee Secretary BE DIRECTED to place Mr. T. Partalas, President, London Optimist Sports Centre, as a delegation on a future agenda of the Community and Protective Services Committee, with respect to the London Optimist Sports Centre’s request for additional funding from the City of London, and to include a business case on that agenda.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Cassidy, P. Squire, J. Morgan, P. Hubert, V. Ridley, S. Turner, T. Park, J. Zaifman (11)

NAYS: M. Salih, J. Helmer, A. Hopkins, H.L. Usher (4)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

CONFIDENTIAL (Confidential Appendix enclosed for Members only.)

The Strategic Priorities and Policy Committee convened in camera from 7:00 PM to 7:22 PM and from 9:53 PM to 10:56 PM after having passed motions to do so with respect to the following matters:

C-1

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as it relates to the London Medical Innovation and Commercialization Network Contribution Agreement.

C-2

A matter pertaining to personal matters, including information regarding an identifiable individual, including a municipal employee, with respect to employment related matters, advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.

C-2

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as it relates to the Truth and Reconciliation Commission Report.

VII.

ADJOURNMENT