Civic Works Committee

Report

Meeting #:	9th Meeting of the Civic Works Committee
Date:	Monday, May 28, 2018 at 12:00 P.m. - 3:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors V. Ridley,
• T. Park,
• P. Hubert,
• P. Squire,
• H. Usher,
• and Mayor M. Brown

ALSO PRESENT:

• Councillors B. Armstrong, J. Helmer and M. van Holst; ​J. Bunn, A. Drost, J. Kostyniuk, D. MacRae, S. Maguire, J. Millson, L. Rowe, A. Rozentals, K. Scherr, E. Soldo, S. Spring, J. Stanford, J. Yanchula

   

  The meeting was called to order at 12:00 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: H. Usher
  Seconded by: P. Hubert

  That Items 2.1, 2.2, 2.4, 2.5, 2.11 and 2.13 BE APPROVED.

  
  

  Yeas: (5)

  V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher

  
  Motion Passed (5 to 0)

2.1

New 2018 Traffic Signals

• Moved by: H. Usher
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to new traffic signals:

  a)            the installation of an intersection pedestrian signal on Wellington Road at Bond Street BE APPROVED;

  b)            the installation of a traffic signal at the intersection of Community Gate (PVT) and Fanshawe College Boulevard BE APPROVED; and,

  c)            the installation of a traffic signal at the intersection of Southdale Road East and the South West Community Centre BE APPROVED. (2018-T07)

  
  
  
  Motion Passed

2.2

Non-Intrusive Vehicle Detection Equipment - Irregular Result

• Moved by: H. Usher
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer:

  a)            the irregular bid submitted by Fortran Traffic Systems Limited, at its tendered price of $450,765.00 (excluding H.S.T.), BE ACCEPTED in accordance with the Procurement of Goods and Services Policy, Section 8.10 Irregular Result, Clause b and Section 13.2 Clause b;

  b)            the financing for this project BE APPROVED as set out in the Source of Financing Report appended to the staff report dated May 28, 2018;

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)            the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (T18-55); and,

  e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, as required, to give effect to these recommendations. (2018-T07)

  
  
  
  Motion Passed

2.3

Hamilton Road and Highbury Avenue Intersection Improvements -  Environmental Study Report

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the Hamilton Road and Highbury Avenue Intersection Improvements Environmental Assessment:

  a)            the Hamilton Road and Highbury Avenue Intersection Improvements Municipal Class Environmental Study Report BE ACCEPTED;

  b)            a Notice of Completion for the project BE FILED with the Municipal Clerk;

  c)            the Hamilton Road and Highbury Avenue Intersection Improvements Environmental Study Report BE PLACED on public record for a 30-day review period; and,

  d)            the implementation timing of the improvements for the Hamilton Road and Highbury Avenue intersection BE REFERRED to the 2019 Development Charges Bylaw development. (2018-E05)

  
  

  Yeas: (5)

  V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher

  
  Motion Passed (5 to 0)

2.4

Pay by App for Parking Update

• Moved by: H. Usher
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the staff report dated May 28, 2018, with respect to the Pay by App for Parking initiative, BE RECEIVED. (2018-T02)

  
  
  
  Motion Passed

2.5

Amendments to the Traffic and Parking By-law

• Moved by: H. Usher
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the proposed by-laws, as appended to the staff report dated May 28, 2018, BE INTRODUCED at the Municipal Council meeting to be held on June 12, 2018 for the purpose of amending the Traffic and Parking By-law (PS-113). (2018-T08)

  
  
  
  Motion Passed

2.6

High Speed Rail

• Moved by: H. Usher
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the High Speed Rail initiative:

  a)            the Civic Administration BE DIRECTED to undertake a High Speed Rail Corridor Protection Study to evaluate the potential land use impacts, develop design considerations for City infrastructure and identify corridor lands to be protected; and,

  b)            the Mayor BE AUTHORIZED to submit a letter to the Minister of Transportation requesting that the Province appoint a representative from the City of London to the Planning Advisory Board for High Speed Rail.(2018-T10)

  
  

  Yeas: (5)

  V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher

  
  Motion Passed (5 to 0)

2.7

Railway Rationalization

• Moved by: H. Usher
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to Railway Rationalization initiative:

  a)            a strategy of strategic grade separations combined with the implementation of technologies or infrastructure aimed at improving the safety of the rail/urban interface BE ENDORSED as the long term approach to mitigating the impact of rail activity in the City of London;

  b)            the Civic Administration BE DIRECTED to identify, review and prioritize locations for the implementation of technologies and infrastructure for inclusion in the Capital Budget and Development Charges processes; and,

  c)            the Mayor BE REQUESTED to submit a letter to the Federal Minister of Transport and Federal Minister of Infrastructure and Communities, and London MPs, outlining the need for increased sustained funding for railway grade crossing improvements;

  it being noted that a communication from W. Brock, with respect to this matter, was received. (2018-T10)

  
  

  Yeas: (6)

  V. Ridley, T. Park, P. Hubert, P. Squire, H. Usher, and Mayor M. Brown

  
  Motion Passed (6 to 0)

2.8

Environmental Programs Annual Overview Update

• Moved by: H. Usher
  Seconded by: T. Park

  That, on the recommendation of the Director, Environment, Fleet & Solid Waste, the following actions be taken with respect to the Environmental Programs Annual Overview update:

  a)            the staff report dated May 28, 2018 BE RECEIVED; and,

  b)            the above-noted staff report BE FORWARDED to the Advisory Committee on the Environment for information. (2018-C08)

  
  

  Yeas: (5)

  V. Ridley, T. Park, P. Squire, H. Usher, and Mayor M. Brown

  
  Motion Passed (5 to 0)

2.9

Updates - Proposed Amended Blue Box Program Plan - Food and Organic Waste Framework & Policy Statement - Next Steps

• Moved by: T. Park
  Seconded by: H. Usher

  That Items 2.9, 2.10 and 2.12 BE APPROVED.

  
  

  Yeas: (6)

  V. Ridley, T. Park, P. Hubert, P. Squire, H. Usher, and Mayor M. Brown

  
  Motion Passed (6 to 0)

  2.9       Updates - Proposed Amended Blue Box Program Plan - Food and Organic Waste Framework & Policy Statement - Next Steps

  That, on the recommendation of the Director, Environment, Fleet & Solid Waste, the staff report dated May 28, 2018, with respect to updates on a proposed amended Blue Box program plan and the food and organic waste framework and policy, BE RECEIVED. (2018-E07)

  2.10    Smart Moves Transportation Master Plan Accomplishments

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the staff report dated May 28, 2018, with respect to the Smart Moves Transportation Master Plan accomplishments, BE RECEIVED. (2018-T11)

  2.12    Connected and Autonomous Vehicles Technology Strategy

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to developing a policy and pilot project to address the introduction of connected and autonomous vehicle technology:

  a)            the Civic Administration BE DIRECTED to develop a Connected and Autonomous Vehicle Strategic Plan;

  b)            a Connected and Autonomous Vehicle Working Group BE ESTABLISHED to prepare for the introduction of connected and autonomous vehicles;

  c)            the Civic Administration BE APPROVED to become a formal member of the Municipal Alliance for Connected and Autonomous Vehicles in Ontario (MACAVO);

  d)            the Civic Administration BE AUTHORIZED to review potential pilot projects which address the introduction of connected and autonomous vehicle technologies; and,

  e)            the Civic Administration BE DIRECTED to coordinate with London Transit Commission (LTC) on the potential development and implementation of “first mile / last mile” (FMLM) transit pilots and programs. (2018-T10)

  
  

2.11

Revised Grouped Consultant Selection Process

• Moved by: H. Usher
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the Grouped Consultant Selection Process:

  a)            the proposed Grouped Consultant Selection Process BE ENDORSED as set out in the Grouped Consultant Selection Process document appended to the staff report dated May 28, 2018; and,

  b)            the Civic Administration BE AUTHORIZED to make minor amendments to the process as part of an annual review in the spirit of continuous improvement. (2018-A05)

  
  
  
  Motion Passed

2.13

Tender T18-48 -  Supply and Installation of Sewer Liners - Cured in Place Pipe (CIPP)

• Moved by: H. Usher
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to tender T18-48 for the supply and installation of sewer liners and cured in place pipe (CIPP):

  a)            the bid submitted by Insituform Technologies Limited, at its tendered price of $3,343,421.00 (HST excluded), BE ACCEPTED; it being noted that the bid submitted by Insituform Technologies Limited was the lowest of three (3) bids and meets the City’s specifications and requirements in all areas;

  b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 28, 2018;

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)            the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender T18-48); and,

  e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-F18)

  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: Mayor M. Brown
  Seconded by: P. Hubert

  That the Civic Works Committee Deferred List, as at May 17, 2018, BE RECEIVED.

  
  

  Yeas: (5)	V. Ridley, T. Park, P. Hubert, P. Squire, and Mayor M. Brown
  Nays: (1)	H. Usher

  
  Motion Passed (5 to 1)

5.2

(ADDED) 6th Report of the Cycling Advisory Committee

• Moved by: P. Hubert
  Seconded by: T. Park

  That the following actions be taken with respect to the 6th Report of the Cycling Advisory Committee, from its meeting held on May 16, 2018:

  a)            the Civic Administration BE ADVISED that the Cycling Advisory Committee supports the option of a raised cycle track, with the appropriate markings, with respect to the Adelaide Street and Canadian Pacific Railway Grade Separation Environmental Assessment Project; it being noted that the attached presentation from A. Spahiu, Transportation Design Engineer, was received, with respect to this matter;

  b)            clauses 1.1, 2.1, 3.1 to 3.13, 5.1 to 5.5, 6.1 and 6.2, BE RECEIVED.

  
  

  Yeas: (6)

  V. Ridley, T. Park, P. Hubert, P. Squire, H. Usher, and Mayor M. Brown

  
  Motion Passed (6 to 0)

5.3

(ADDED) Clear Garbage Bags

• Moved by: P. Hubert
  Seconded by: T. Park

  That the Civic Administration BE DIRECTED to investigate and report back with a potential implementation strategy regarding the use of clear garbage bags as part of the 60% Waste Diversion and Action Plan.

  
  

  Yeas: (4)	T. Park, P. Hubert, P. Squire, and H. Usher
  Nays: (2)	V. Ridley, and Mayor M. Brown

  
  Motion Passed (4 to 2)

6.

Adjournment

The meeting adjourned at 1:39 PM.