Civic Works Committee

Report

5th Meeting of the Civic Works Committee

Tuesday, March 29, 2022 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors E. Peloza (Chair), 
• M. van Holst, 
• J. Helmer, 
• P. Van Meerbergen, 
• J. Fyfe-Millar, 
• and Mayor E. Holder

ALSO PRESENT:

• A. Job, A. Pascual, and J. Taylor
  
  Remote Attendance: Councillors M. Hamou, S. Hillier, and S. Lewis; A.L. Barbon, S. Chambers, R. Craven, G. Dales, J. Dann, L. Livingstone, D. MacRae, S. Mollon, K. Murray, K. Oudekerk, A. Rammeloo, K. Scherr, S. Tatavarti, S. Thompson, B. Westlake-Power, and J. Yanchula
  
  The meeting was called to order at 12:00 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors J. Helmer, M. van Holst, P. Van Meerbergen.

---

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That Items 2.1, 2.2, 2.3, 2.4, 2.5, 2.6 BE APPROVED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

2.1

2nd Report of the Transportation Advisory Committee

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That the 2nd Report of the Transportation Advisory Committee, from its meeting held on February 22, 2022, BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

2021 Ministry of the Environment, Conservation and Parks Inspection of the City of London Drinking Water System

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report dated March 29, 2022, with respect to the Ministry of the Environment, Conservation and Parks Inspection of the City of London Drinking Water System BE RECEIVED for information. (2022-E13)

  
  
  
  
  Motion Passed

2.3

Wastewater Treatment Operations Energy Savings Report

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report dated March 29, 2022, with respect to the achievements of the Wastewater Treatment Operations Division in reducing energy consumption BE RECEIVED for information. (2022-E03)

  
  
  
  
  Motion Passed

2.4

Disaster Mitigation and Adaption Fund - Contribution Agreement

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law as appended to the staff report dated March 29, 2022, BE INTRODUCED at the Municipal Council meeting to be held on April 12, 2022, to approve the Contribution Agreement for Disaster Mitigation and Adaptation Fund (DMAF) between Her Majesty the Queen in right of Canada as represented by the Minister of Infrastructure and Communities and The Corporation of the City of London (“Agreement”) and authorize the Mayor and City Clerk to execute the Agreement and any future amending agreements. (2022-P03)

  
  
  
  
  Motion Passed

2.5

Appointment of Consulting Engineer - Detailed Design - Southdale Road West and Colonel Talbot Road Roundabout

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated March 29, 2022, related to the appointment of a consulting engineer for the Southdale Road West and Colonel Talbot Road Roundabout project:

  a)    AECOM Canada Ltd. BE APPOINTED Consulting Engineers to complete the detailed design and tendering services of the project as per the AECOM Canada Ltd. work plan, in the total amount of $488,375.00, excluding HST, in accordance with Section 15.2(g) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)     the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-T05)

  
  
  
  
  Motion Passed

2.6

Appointment of Consulting Engineers for Contract Administration Services: 2022 Infrastructure Renewal Program

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated March 29, 2022, related to the appointment of consulting engineers for the 2022 Infrastructure Renewal Program:

  a)    the following consulting engineers BE APPOINTED to carry out consulting services for the identified Infrastructure Renewal Program funded projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 15.2(g) of the City of London’s Procurement of Goods and Services Policy:

  i)    Dillon Consulting Limited (Dillon) BE APPOINTED consulting engineers to complete the resident inspection and contract administration of 2022 Infrastructure Renewal Project Regent Street and William Street, in the total amount of $498,142.70, including contingency, excluding HST;

  ii)    GM Blueplan Engineering Limited (GM Blueplan) BE APPOINTED consulting engineers to complete the resident inspection and contract administration of Pottersburg Phase 1 Contract 6: Dundas Street, Spruce Street, and Burdick Place reconstruction, in the total amount of $384,120.00, including contingency, excluding HST;

  iii)    Archibald, Gray & McKay Engineering Ltd. (AGM) BE APPOINTED consulting engineers to complete the resident inspection and contract administration of Contract 5: Glen Cairn Phase 1 reconstruction, in the total amount of $360,800.00, including contingency, excluding HST;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)     the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-A05)

  
  
  
  
  Motion Passed

3.

Scheduled Items

3.1

Amendments to Consolidated Fees and Charges By-law - Dundas Street Vendor Pilot Program

• Moved by: J. Fyfe-Millar
  Seconded by: M. van Holst

  That, on the recommendation of the Deputy City Manager, Planning and Economic Development, on the advice of the Director, Economic Services and Supports, the proposed by-law as appended to the staff report dated March 29, 2022, BE INTRODUCED at the Municipal Council meeting to be held on April 12, 2022, to amend By-law No. A-57 being, "A by-law to provide for Various Fees and Charges" and to repeal By-law A-56, as amended, being "A by-law to provide for Various Fees and Charges" by adding fees related to the Dundas Place Street Vendor Pilot Program;

  it being noted that no individuals spoke at the public participation meeting associated with this matter;

  it being noted that the communication from B. Robinson, with respect to this matter, was received. (2022-C01)

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

  Additional Votes:

  
  
• Moved by: M. van Holst
  Seconded by: E. Holder

  Motion to open the public participation meeting.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)
• Moved by: P. Van Meerbergen
  Seconded by: E. Holder

  Motion to close the public participation meeting.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

4.

Items for Direction

• Moved by: M. van Holst
  Seconded by: E. Holder

  That Items 4.1, 4.2, and 4.3 BE APPROVED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

4.1

2022 Renew London Infrastructure Construction Program and 2021 Review

• Moved by: M. van Holst
  Seconded by: E. Holder

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report dated March 29, 2022, with respect to the 2022 Renew London Infrastructure Construction Program BE RECEIVED for information. (2022-T04)

  
  
  
  
  Motion Passed

4.2

Contract Price Increase: 2021 Transportation Infrastructure Renewal Report

• Moved by: M. van Holst
  Seconded by: E. Holder

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated March 29, 2022, related to the three projects: 2020 Arterial Road Rehabilitation Project Contract 2, 2021 Fanshawe Park Road Boulevard Cycling Lanes Rehabilitation, and the 2021 Dundas Thames Valley Parkway (TVP) Active Transportation Connection:

  a)    the 2020 Arterial Road Rehabilitation Project Contract 2 (Tender T20-100) contract value with Coco Paving Inc. (Coco) BE INCREASED by $470,000.00 to $3,038,000.00, excluding HST, in accordance with Section 20.3(e) of the City of London’s Procurement of Goods and Services Policy;

  b)    the Fanshawe Park Road Boulevard Cycling lanes Rehabilitation Contract (Tender RFT21-83) contract value with Dufferin Construction Company, A division of CRH Canada Group Inc., BE INCREASED by $250,000.00 to $1,735,102.20, excluding HST, in accordance with Section 20.3(e) of the City of London’s Procurement of Goods and Services Policy;

  c)    the contract with IBI Group Professional Services (Canada) Inc. for construction inspection and contract administration for the Dundas Street Thames Valley Parkway Active Transportation Connection Project BE INCREASED by $91,800.00 to $414,990.00, excluding HST, in accordance with Section 20.3(e) of the City of London’s Procurement of Goods and Services Policy;

  d)    the financing for these projects BE APPROVED as set out in the Sources of Financing Reports as appended to the above-noted staff report;

  e)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  f)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-T10)

  
  
  
  
  Motion Passed

4.3

Contract Price Increase: 2021 Water/Wastewater Infrastructure Renewal Report

• Moved by: M. van Holst
  Seconded by: E. Holder

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated March 29, 2022, related to the English Street and Lorne Avenue Reconstruction project:

  a)    the Lorne Avenue Reconstruction (Tender T21-16) contract value with 2376378 Ontario Corp (CH Excavating (2013)) BE INCREASED by $675,000.00 to $4,448,382.95, excluding HST, in accordance with Section 20.3(e) of the City of London’s Procurement of Goods and Services Policy;

  b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-E03/L04)

  
  
  
  
  Motion Passed

4.4

Metamora Stormwater Outfall Replacement - Contract Award Increase (RFT21-91)

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated March 29, 2022, related to the award of contract for the Metamora Stormwater Outfall Replacement and Slope Rehabilitation:

  a)    the contract award increase for BlueCon Construction for additional construction costs of $200,486.00, including 20% contingency, excluding HST, for the Metamora Stormwater Outfall Replacement and Slope Rehabilitation works, BE APPROVED, resulting in a total contract value of $1,200,386.00;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the project; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-E03/L04)

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

4.5

Contract Award: Tender RFT 21-97 Adelaide Street North CPR Underpass Project - Irregular Result

• Moved by: J. Helmer
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated March 29, 2022, related to the Adelaide Street North CPR Underpass Project:

  a)    the bid submitted by McLean Taylor Construction Limited at its tendered price of $60,191,223.44, excluding HST, BE ACCEPTED in accordance with Section 8.10(a) and 13.2(b) of the City of London’s Procurement of Goods and Services Policy; it being noted that this is an irregular result because the cost exceeds the project budget;  it being further noted that the bid submitted by McLean Taylor Construction Limited was the lowest of three bids received and meets the City’s specifications and requirements;

  b)    WSP Canada Inc. Consulting Engineers BE AUTHORIZED to complete the contract administration and construction supervision required for this project as well as additional engineering activities, all in accordance with the estimate on file, at an upset amount of $5,280,625.90, including contingencies, excluding HST, and in accordance with Section 15.2(g) of the City of London’s Procurement of Goods and Services Policy;

  c)    the financing for this project BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report;

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work;

  f)     the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 21-97); and,

  g)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including railway purchase orders, if required, to give effect to these recommendations. (2022-T05)

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

4.6

Contract Award: Tender RFT-2022-001 Southdale Road West Improvements Phase 1

• Moved by: J. Fyfe-Millar
  Seconded by: M. van Holst

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated March 29, 2022, related to the Southdale Road West Improvements Phase 1 Project between Bostwick Road and Pine Valley Boulevard (Tender RFT-2022-001):

  a)    the bid submitted by L82 Construction Ltd., at its tendered price of $10,177,967.69, excluding HST, BE ACCEPTED; it being noted that the bid submitted by L82 Construction Ltd. was the lowest of three bids received and meets the City’s specifications and requirements in all areas;

  b)    AECOM Canada Ltd. BE AUTHORIZED to complete the contract administration and construction inspection for this project in accordance with the estimate, on file, at an upset amount of $447,398.00, excluding HST, in accordance with Section 15.2(g) of the City of London’s Procurement of Goods and Services Policy;

  c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work;

  f)     the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (RFT-2022-001); and,

  g)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-T05)

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

4.7

Report on Downtown Road Closures 

• Moved by: E. Holder
  Seconded by: E. Peloza

  That the communication from Councillor M. van Holst, with respect to a report on Downtown road closures BE RECEIVED and NO ACTION BE TAKEN. (2022-C09)

  
  

  Yeas: (5)	J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar
  Nays: (1)	M. van Holst

  
  
  
  Motion Passed (5 to 1)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: J. Helmer
  Seconded by: E. Holder

  That the Civic Works Committee Deferred Matters List as at March 21, 2022, BE RECEIVED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

5.2

(ADDED) Kenmore Place Sidewalk Petition

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That the petition from T. Jamieson, with respect to the Kenmore Place sidewalk construction, BE RECEIVED;

  it being noted that Civic Administration will engage in further consultation with the residents to determine the placement of the sidewalk on Kenmore Place on the east or west side of the street. 

   

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

6.

Adjournment

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That the meeting BE ADJOURNED.

  
  

  Yeas: (6)

  E. Holder, E. Peloza, J. Fyfe-Millar, J. Helmer, M. van Holst, and P. Van Meerbergen

  
  
  
  Motion Passed (6 to 0)

  The meeting adjourned at 1:13 PM.