|
That the following actions be taken with
respect to the 4th Report of the Governance Working Group from its meeting
held on August 21, 2017;
a) the
following actions be taken with respect to a ranked ballot voting process for
citizen appointments to various Committees, Boards and Commissions:
i) the
Municipal Council resolution from its meeting held on June 14, 2017 regarding
this matter BE RECEIVED for information; and
ii) the
City Clerk BE DIRECTED to work with Councillor M. van Holst to draft a policy
that is reflective of the ranked ballot process contained in the computer
program developed by Councillor M. van Holst and to assist in finalizing the
computer program to the satisfaction of the Director, Information and
Technology Services and the City Clerk;
it being noted that
the Governance Working Group received a demonstration of the ranked ballot
computer program from Councillor M. van Holst;
b) the
following actions be taken with respect to the Council Policy Manual Review:
i) the
proposed by-law appended to the Governance Working Group report dated August
21, 2017 as Appendix B BE INTRODUCED at the Municipal Council Meeting to be
held on September 19, 2017 to revoke and repeal the following Council policies
related to: Collections from Garbage Storage Containers, Weed Control Policy,
City Radios in Employees' Cars, Loose Leaf Collection, Road Cuts by Utility
Companies, Requests for PCB Destruction, Topsoiling and Seeding Old Landfill
Sites, Motorized Vehicles on City Lands, City Initiating Works, Handling of
Petitions Administratively, Rates for Private Drain Connections and Sewer
Rental, Local Improvement By-laws, Existing Local Improvement Petitions, No
Extension of Services Beyond Boundaries, Voters List Not Available for
Commercial Purposes, Rewards for Unsolved Murders, Motorcycle Races at Fair
Grounds, Outdoor Billboard Rental Rates, Disposing of City Vehicles, Election
Signs on City Property, Special Occasion Permits, Use of the Name
"London", Official City Band, Photocopy Charge, Sewage from
External Sources, Neighbourhood Watch Program, Municipal Priorities and
Provincial Funding Reductions, Distribution and/or Sales of Goods or Services
Through Non-Profit Organizations, Accessible Customer Service Policy, London
Railway Commission Employees, Granting Employee Suggestion Awards, Value of
Employee Suggestion Awards, Sick Leave Payouts, Past Service Pensions,
Organizational Structure and Management Committee, Sick Leave Reserve Fund,
Code of Ethics, Employment Equity Policy, Employee Absence – Work Related
SARS Exposure, Preparation of Zoning By-laws by Clerk, Subdivision of Land by
Consent, Subdivision Development, Mobile Home Parks, Dealing with Matters
before the O.M.B., Changing Subdivision Policies, Utility Easement to Include
Cable T.V., Incomplete Development Applications, Garage Sales, Planning
Standards, Parking Requirements for Rooming, Lodging and Boarding Houses,
External and Oversized Works, Site Planning Guidelines, Joint Maintenance
Agreement Provisions, Minor Variance Guidelines, Non-Conforming Use
Guidelines, Severance Guidelines, Part-Lot Control Exemption, Site Plan
Approval & Enforcement, Reporting Consent Authority Decisions, Temporary
Reduction in Parking for Promotional Events, Large Claims from U.W.R.F.,
Early Release of Planning Reports, Sewer Rental Charges for Oversized Sewers,
Lawyers’ Letters, Disposition of School Sites, Heritage Inventory - Removal
of Properties, Driveover Curbs and Gutters in New Subdivisions, Provision of
Copies of Work Orders to Complainants/Tenants, Completion Date Extensions for
Unassumed Subdivisions, Concurrent Processing of Minor Variance and Official
Plan and/or Zoning By-law Amendment Applications, and Official Plan and/or
Zoning By-law Amendment Applications – Rural Settlement Rural Holding Areas;
ii) the
revised proposed by-laws appended to the Governance Working Group report
dated August 21, 2017 as Appendix C BE INTRODUCED at the Municipal Council
Meeting to be held on September 19, 2017 to revoke, repeal and replace the
following Council policies related to: Frequency of Garbage, Recyclable
Material, Yard Materials and Fall Leaf Collection, Citizens Unable to Take
Out Garbage or Recyclable Material, Containerized Garbage Collection Systems,
Waiving of Landfill Site Fees, Spills Policy, Blue Box Replacement Policy,
Public Notification Policy for Construction Projects, Drawing Review Fees,
Assessment, Circulation and Repayment of Road Local Improvements, Flankage
Exemptions for Surface Works and Sewers, Absence of Private Drain
Connections, Absence of Sewers and Private Drain Connections, Assessing
Rectangular Corner Lots, Interest Rate, Commuting Charges, Expediting
Charges, Classification of Warranted and Unwarranted Sidewalks and Roadworks,
New Sidewalk Installations, Street Services Implementation and Financing,
Service Cut Restoration Work by Utilities and Contractors, Deleting Works
from Tenders, Noise Attenuation Barriers, Official City Flag, Establishment
and Review of Council Policies, Sharing Fence Costs with City, Corporate
Identity Policy, Landing of Helicopters, Elsie Perrin Williams Estate,
Railway Crossing Protection Drawings, Use of Cenotaph, Monumenting Program,
Flags at City Hall, Issuance of Proclamations, Painting of Municipal Address
Numbers on City Curbs, Phase Out Use of City-Owned Vehicles, City of London
Race Relations Policy, Diversity Policy for the City of London, Public Art
Policy, Gateway Structures, Fences and Walls - Ownership & Maintenance,
Accessibility Policy, Promotion of Corporate Products to City Staff, Media
Protocols Policy, Community Engagement Policy, Telecommunication Facilities
Consultation Policy, Illumination of City of London Buildings and Amenities,
City of London Records Management Policy, Corporate Sponsorship and
Advertising Policy, Asset Transfers To Municipal Services Corporations
Policy, Leasing Parkland, Value of Parkland Dedication, Parkland Dedication –
Plan of Subdivision, Parkland Dedication Cash-in-lieu, Parkland Dedication –
Site Plan, Parkland Dedication – Acquisition of Parkland Outside a Plan of
Subdivision, Pathway Corridors, Parkland Accounts, Gender Equity in
Recreation Services, Financial Assistance for Program Activity Fees,
Inclusion in Recreation Facilities, Parks and Services, Special Events
Policies and Procedures Manual, Use of Inflatable Amusement Devices During
Rental of City Parks or Other Facilities, Rzone Policy, Policy for Waiving or
Reducing Fees for Use of City-Owned Community Centres and Recreation
Facilities, Parking Tickets Received by Employees, Retirement Dinners for
Department Heads, Staff at Ward Meetings, Hiring of Employees Policy,
Temporary Vacancies, Workplace Safety and Insurance Act Claims, Employee
Service Recognition Program, Benefits for Non-Union Employees on Long Term
Disability, Benefits for Survivors of Employees Killed on the Job,
Appointments Requiring Council Approval, Workplace Harassment and
Discrimination Prevention Policy, Mayor – Contracted Staff,
"No-cut" Employment Agreements, Leaves of Absence Without Pay,
Collective Bargaining Activities, Non-Issuance of Lifetime Golf Memberships,
Refunding of Application Fees, Government Agencies to Pay Fees, Survey
Documents Suitable for Ontario Basic Mapping, Perfecting Property Titles for
which Consents were not Obtained, Assumption of Works and Services,
Demolition Control, Substantially Changed OPA/ZBA Applications, Urban Design
Awards, Tree Preservation, Street Cleaning in Unassumed Subdivisions, Notices
of OPA and ZBA Received From Other Municipalities, Third Party Billing – City
of London Contracts, Naturalized Areas and Wildflower Meadows, Conveyance of
Sanitary Filled Land, Real Estate Service – MLS, Financing of Sales,
Transactions Involving Elected Officials, Property for Capital Works
Projects, Internal Review of Property Sales, City-Owned Residential
Properties, Property Enquiries to Board of Education, Demolitions of
Buildings on Flood Plain Lands, Rental of Lands for Billboards, Leasing and
Licencing of City-Owned Land, Real Estate Services, Lands for Public Works
Projects, Protocol for Unapproved Aboriginal Burial Sites, Donation of Land
and Buildings to the City, Real Property Acquisition Policy;
iii) the
Civic Administration BE DIRECTED to report back on additional amendments to
the Hiring of Employees Policy to ensure a nepotism free work force through
the implementation of nepotism free hiring practices for both internal and
external applicants and to provide further clarity so that the Civic
Administration and job applicants clearly understand the level of fairness
and consistency the Municipal Council expects to be applied to hiring
situations, including internal hiring processes; and,
iv) the
Civic Administration BE DIRECTED to report back with amendments to the “Code
of Conduct for Employees” in order that the Code of Conduct for Employees can
be adopted as a Council Policy;
it being noted that
the word “Senior” was removed from Council Policy 7(3) “Senior Citizens
unable to Take out Garbage or Recyclable Material”;
it being further
noted that the Governance Working Group received a Communication dated August
14, 2017 from Councillor M. Salih with respect to the matters confirmed in
parts c) and d) above;
c) the
following actions be taken with respect to the Council Policy – Payment of
Tickets or Entrance Costs that Directly Benefit a Political Party:
i) the
communication from the Deputy City Clerk, dated August 3, 2017, containing
written advice from the City Solicitor’s Office regarding the above-noted
matter BE RECEIVED; and,
ii) the
proposed by-law appended to the Governance Working Group report dated August
21, 2017 as Appendix D BE INTRODUCED at the Municipal Council Meeting to be
held on September 19, 2017 to revoke and repeal the Council policy related to
Payment of Tickets or Entrance Costs that Directly Benefit a Political Party
since that Policy has been superseded by other legislation;
d) the
following actions be taken with respect to the Council Policy – Urgent Last
Minute or “Walk-In” Recommendations:
i) the
communication from the City Clerk, dated August 3, 2017, regarding the
above-noted matter BE RECEIVED; and,
ii) the
proposed by-law appended to the Governance Working Group report dated August
21, 2017 as Appendix E BE INTRODUCED at the Municipal Council Meeting to be
held on September 19, 2017 to revoke, repeal and replace the Council policy
related to Urgent
Last Minute or “Walk-In” Recommendations; and
e) clauses 1, 2 and 3, BE RECEIVED.
|