Civic Works Committee

Report

Meeting #:	The 15th Meeting of the Civic Works Committee
Date:	Tuesday, November 19, 2019 at 4:00 P.m. - 5:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors P. Squire (Chair),
• M. van Holst,
• S. Lewis,
• S. Lehman,
• E. Peloza,
• and Mayor E. Holder

ALSO PRESENT:

• T. Copeland, G. Dales, G. Irwin, P. Kavcic, D. MacRae, B. Martin, S. Mathers, D. O'Brien, A. Rozenthals, K. Scherr, J. Stanford, J. Taylor, D. Turner, and B Westlake-Power
  
  The meeting was called to order at 4:00 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Lehman
  Seconded by: E. Holder

  That Items 2.1 to 2.6 BE APPROVED.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, S. Lehman, E. Holder, M. van Holst, and P. Squire

  
  Motion Passed (6 to 0)

2.1

10th Report of the Transportation Advisory Committee 

• Moved by: S. Lehman
  Seconded by: E. Holder

  That the following actions be taken with respect to the 10th Report of the Transportation Advisory Committee, from its meeting held on October 22, 2019:

  a)           a member of the Cycling Advisory Committee (CAC) BE INVITED to attend a future meeting of the Transportation Advisory Committee to present the Transportation Master Plan implications of the Cycling Master Plan Review document, dated October 16, 2019, from the CAC Master Plan Review Working Group; and,

  b)           clauses 1.1, 2.1, 2.2, 3.1 to 3.7, and 4.1 BE RECEIVED.

  
  
  
  Motion Passed

2.2

Endorsement of the Updated Operational Plan for London's Drinking-Water System 

• Moved by: S. Lehman
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the current Operational Plan for the City of London Drinking-Water System, as appended to the staff report dated November 19, 2019, and included on the Added Agenda, BE ENDORSED by Council as per the requirements of O. Reg. 188/07. (2019-E08)

  
  
  
  Motion Passed

2.3

Award of Consulting Engineering Services for Arva-Huron Water Pipeline - Municipal Class Environmental Assessment Master Plan - RFP 19-53

• Moved by: S. Lehman
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of consulting engineering services for RFP 19-53 Arva Pumping Station to Huron Street Water Pipeline Municipal Class Environmental Assessment Master Plan (EW3553):

  a)            the proposal submitted by AECOM Canada Limited, 410-250 York Street, Citi Plaza, London, Ontario N6A 6K2, is in the amount of $373,082, including 10% contingency of $33,917 (excluding H.S.T.) BE APPROVED in accordance with Section 15.2 (e) of the City of London's Procurement of Goods and Services Policy;

  b)            the above-noted contingency amount of $33,917 BE INCREASED to $50,000 (an additional $16,083); it be noted that this will increase the total to $389,165, excluding H.S.T, and is below the approved budget amount;

  c)           the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated November 19, 2019;

  d)           the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  e)           the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to effect these recommendations. (2019-E03)

  
  
  
  Motion Passed

2.4

Request for Proposal 19-45 - Contract Award of 2019 Cured in Place Pipe (CIPP) Sewer Lining Program 

• Moved by: S. Lehman
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to Request for Proposal 19-45:

  a)           the bid submitted by Insituform Technologies Ltd. at its tendered price of $4,528,218.30 (HST excluded), BE ACCEPTED; it being noted that the bid submitted by Insituform Technologies Ltd. was the only bid meeting the technical criteria and meets the City’s specifications and requirements in all areas;

  b)           the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated November 19, 2019;

  c)           the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)           the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project; and,

  e)           the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E01)

  
  
  
  Motion Passed

2.5

Agreement with 1889 Westminster Drive for Crop Impacts and a Mutual Agreement Drain 

• Moved by: S. Lehman
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Mutual Agreement Drain and Construction and Crop Impacts to 1889 Westminster Drive:

  a)           the proposed By-law, as appended to the staff report dated November 19, 2019, BE INTRODUCED at the Municipal Council Meeting of November 26, 2019 to:

  i)           approve the agreement between the Corporation of the City of London and Gordon and Jane Boughner; and
  ii)           authorize the Mayor and the City Clerk to sign the agreement;

  b)           the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  c)           the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract;

  d)           the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

  e)           the Civic Administration BE AUTHORIZED to provide compensation for crop impacts and construction impacts to the property owners of 1889 Westminster Drive in the amount of $24,004.94 (exclusive of H.S.T.), as recommended in the report from Soils Research Group; and,

  f)           the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated November 19, 2019. (2019-L04A/E09)

  
  
  
  Motion Passed

2.6

Dundas Place - Thames Valley Parkway Active Transportation Connection - Appointment of Consulting Engineer 

• Moved by: S. Lehman
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Detailed Design of Dundas Street from Kensington Bridge to Ridout Street and Thames Street:

  a)           IBI Group Professional Services (Canada) Inc. BE APPOINTED Consulting Engineers to carry out consulting services in the amount of $201,708.65 (excluding HST), in accordance with Section 15.2(d) of the City of London’s Procurement of Goods and Services Policy;

  b)           the financing for this appointment BE APPROVED in accordance with the Sources of Financing Report as appended to the staff report dated November 19, 2019;

  c)           the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

  d)           the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the project; and,

  e)           the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-T05)

  
  
  
  Motion Passed

2.7

By-law and Vehicle Lease Agreements - Urban Animal Management Inc. and Tourism London 

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to Vehicle Lease Agreements for the London Animal Care Centre and Tourism London:

  a)           the proposed by-law, as appended to the staff report dated November 19, 2019, being “A by-law to approve a Vehicle Lease Agreement between The Corporation of the City of London (“City”) and Urban Animal Management Inc. (“UAM”)”; to provide for the leasing of seven (7) City-owned vehicles to the UAM and to authorize the Mayor and the City Clerk to execute the Agreement, BE INTRODUCED at the Municipal Council meeting to be held on November 26, 2019; and,

  b)           the proposed by-law, as appended to the staff report dated November 19, 2019, being “A by-law to approve the Vehicle Lease Agreement between The Corporation of the City of London (“City”) and Tourism London for the lease of one (1) City-owned vehicle to Tourism London and to authorize the Mayor and the City Clerk to execute the Agreement, BE INTRODUCED at the Municipal Council meeting to be held on November 26, 2019. (2019-L04A)

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, S. Lehman, E. Holder, M. van Holst, and P. Squire

  
  Motion Passed (6 to 0)

2.8

Kilally Fields - Closing of Elgin Street on Registered Plan 325(C)

• Moved by: M. van Holst
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated November 19, 2019, being "A By-law to stop up and close Elgin Street on Registered Plan 325(C), East of Adelaide", BE INTRODUCED at the Municipal Council meeting be held on November 26th, 2019. (2019-R04)

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, S. Lehman, E. Holder, M. van Holst, and P. Squire

  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List 

• Moved by: E. Peloza
  Seconded by: S. Lehman

  That the Deferred Matters List as at November 11, 2019, BE RECEIVED.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, S. Lehman, E. Holder, M. van Holst, and P. Squire

  
  Motion Passed (6 to 0)

6.

Confidential 

• Moved by: E. Peloza
  Seconded by: S. Lehman

  That the Civic Works Committee convene, In Closed Session, for the purpose of considering the following:

  6.1    Solicitor-Client Privilege / Potential Litigation / Directions and Instructions

  A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, potential litigation, and directions and instructions to officers and employees or agents of the municipality regarding settlement negotiations with respect to the abandoned utility pipe in the 2017 Byron Baseline Infrastructure Renewal Project.

  6.2    Solicitor-Client Privilege / Potential Litigation / Directions and Instructions

  A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, potential litigation, and directions and instructions to officers and employees or agents of the municipality with respect to a claim from Middlesex Condominium Corporation Number 122, property located at 163 Pine Valley Drive.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, S. Lehman, E. Holder, M. van Holst, and P. Squire

  
  Motion Passed (6 to 0)

  The Civic Works Committee convened, In Closed Session, from 4:18 PM to 4:28 PM.

  
  

7.

Adjournment

The meeting adjourned at 4:29 PM.