Recommendation: That, on the
recommendation of the Managing Director, Environmental & Engineering
Services & City Engineer, the following actions be taken with respect to
the Contract Award: Tender # 12-04, 2013 Lifecycle Renewal Program, Contract
#7: Price Street and Dakin Street Reconstruction (ES2414-13, EW3765-13,
TS3014-13):
a) the
bid submitted by J-AAR Excavating Ltd. (J-AAR), 200 King Street, Ilderton,
ON, N0M 2A0, at its tendered price of $2,326,381.60 (excluding H.S.T.), for
the 2013 Infrastructure Lifecycle Renewal Program, Contract #7 project, BE
ACCEPTED; it being pointed out that the bid submitted by J-AAR was the
lowest of nine bids received and meets the City's specifications and
requirements in all areas;
b) Archibald,
Gray, Mckay Consulting Engineers (AGM), 3514 White Oak Road London ON, N6E
2Z9, BE AUTHORIZED to carry out the resident inspection and contract
administration for the said project in accordance with the estimate, on file,
at an upset amount of $240,983.00 (excluding H.S.T.), noting that this firm
completed the engineering design, based upon the Fee Guideline for
Professional Engineering Services, recommended by the Ontario Society of
Professional Engineers; and in accordance with Section 15.2 (g) of the City
of London’s Procurement of Goods and Services Policy;
c) minor
future additional annual operating costs of $1,600.00 BE RECOGNIZED as
a result of this project noting that these costs are as a result of new
infrastructure installation and will be considered and accommodated within
future Water & Wastewater operating budgets;
d) the
financing for this project BE APPROVED as set out in the Sources of
Financing Report appended to the staff report dated Feburary 25, 2013;
e) the
Civic Administration BE AUTHORIZED to undertake all the administrative
acts that are necessary in connection with this project;
f) the
approval given herein BE CONDITIONAL upon the Corporation entering
into a formal contract or issuing a purchase order for the material to be
supplied and the work to be done relating to this project (Tender 13-04);
and,
g) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or
other documents, if required, to give effect to these recommendations.
2013-L04
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