Corporate Services Committee

Report

10th Meeting of the Corporate Services Committee

Tuesday, May 23, 2023 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• S. Stevenson, 
• S. Trosow, 
• D. Ferreira, 
• and Mayor J. Morgan 

ABSENT:

• H. McAlister 

ALSO PRESENT:

• L. Livingstone, A. Barbon, S. Corman, J. Dann, D. Escobar, A. Job, K. Murray, M. Stone, B. Warner. P. Yeoman

  Remote Attendance:  E. Bennett, J. Davies, J. McGonigle, T. Pollitt, M. Schulthess

  The meeting is called to order at 12:00 PM; it being noted that Councillor S. Lehman was in remote attendance.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: S. Trosow
  Seconded by: Mayor J. Morgan

  That, pursuant to section 27.6 of the Council Procedure By-law, a change in order of the Corporate Services Committee Agenda BE APPROVED, to provide for Items 6.1 and 6.2 in Stage 6, Confidential, to be considered after Stage 1, Disclosures of Pecuniary Interest.

  
  

  Yeas: (3)	Mayor J. Morgan, S. Stevenson, and S. Trosow
  Nays: (1)	S. Lewis
  Absent: (2)	H. McAlister, and D. Ferreira

  
  
  
  Motion Passed (3 to 1)
• Moved by: S. Stevenson
  Seconded by: Mayor J. Morgan

  That Consent Items 2.1 to 2.7 BE APPROVED, with the exception of items 2.5 and 2.6.

  
  

  Yeas: (5)	Mayor J. Morgan, S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (1)	H. McAlister

  
  
  
  Motion Passed (5 to 0)

2.1

2022 Annual Report on Development Charges Reserve Funds and Development Charges Monitoring

• Moved by: S. Stevenson
  Seconded by: Mayor J. Morgan

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the 2022 Annual Report on Development Charges Reserve Funds and Development Charges Monitoring:
  
  a)    the above-noted report BE RECEIVED for information in accordance with section 43 (1) of the Development Charges Act, 1997, which requires the City Treasurer to provide a financial statement relating to development charge by-laws and associated reserve funds; and,
  
  b)    the Deputy City Manager, Finance Supports BE DIRECTED to make the 2022 Annual Report on Development Charges Reserve Funds and Development Charges Monitoring available to the public on the City of London website to fulfill Council’s obligation under section 43 (2.1) of the Development Charges Act, 1997.

  
  
  
  
  Motion Passed

2.2

2022 Parkland Reserve Fund Annual Financial Statement and Reporting of Former Section 37 Planning Act (Bonusing) Funds

• Moved by: S. Stevenson
  Seconded by: Mayor J. Morgan

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the 2022 Parkland Reserve Fund Annual Financial Statement and Reporting of Former Section 37 Planning Act (Bonusing) Funds:
  
  a)    the above-noted report BE RECEIVED for information in accordance with section 42 (17) of the Planning Act, 1990;
  
  b)    the 2022 reporting of former Section 37 bonusing funds held by the City of London BE RECEIVED for information; and,
  
  c)    the Deputy City Manager, Finance Supports BE DIRECTED to make the 2022 Parkland Reserve Fund annual financial statement and reporting of former Section 37 Planning Act (Bonusing) funds still held available to the public on the City of London website.

  
  
  
  
  Motion Passed

2.3

2022-2026 Multi-Year Accessibility Plan

• Moved by: S. Stevenson
  Seconded by: Mayor J. Morgan

  That on the recommendation of the City Manager, the report dated May 23, 2023, entitled 2022-2026 Multi-Year Accessibility Plan, BE RECEIVED for information.

  
  
  
  
  Motion Passed

2.4

Property Tax Assessment by the Municipal Property Assessment Corporation (MPAC)

• Moved by: S. Stevenson
  Seconded by: Mayor J. Morgan

  That the communication dated March 8, 2023 from Mayor J. Morgan and the communication from P. Bethlenfalvy, Minister of Finance regarding Property Tax Assessment by the Municipality Property Assessment Corporation BE RECEIVED.

  
  
  
  
  Motion Passed

a.

Mayor J. Morgan

b.

P. Bethlenfalvy, Minister of Finance

2.7

Closed Meeting Complaint - Ombudsman Report

• Moved by: S. Stevenson
  Seconded by: Mayor J. Morgan

  That the following actions be taken with respect to the communication dated May 12, 2023 from P. Dube, Ombudsman of Ontario regarding the January 23, 2023 closed meeting complaint:

  a)  the above-noted communication BE RECEIVED; and,

  b)  the actions taken by the Civic Administration in response to the matter, BE ENDORSED.

  
  
  
  
  Motion Passed

2.5

Expropriation of Lands - East London Link Project Phase 3

• Moved by: D. Ferreira
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, with the concurrence of the Director, Construction and Infrastructure Services, and on the advice of the Director, Realty Services, approval BE GIVEN to the expropriation of land as may be required for the East London Link Project, and that the following actions be taken in connection therewith:

  a)    application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as approving authority, for the approval to expropriate the land required for the East London Link project;

  b)    The Corporation of the City of London serve and publish notice of the above application in accordance with the terms of the Expropriations Act;

  c)    The Corporation of the City of London forward to the Ontario Land Tribunal any requests for a hearing that may be received and report such to the Council of The Corporation of the City of London for its information; and

  d)    the proposed by-law, as appended to the staff report dated May 23, 2023 as Schedule “B” BE INTRODUCED at the Council meeting on June 6, 2023 to authorize the foregoing and direct the Civic Administration to carry out all necessary administrative actions.

  
  

  Yeas: (3)	S. Lewis, S. Trosow, and D. Ferreira
  Nays: (1)	S. Stevenson
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (3 to 1)

2.6

Expropriation of Lands - Wellington Gateway Project Phase 3 and 4

• Moved by: D. Ferreira
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, with the concurrence of the Director, Construction and Infrastructure Services, on the advice of the Director, Realty Services, approval BE GIVEN to the expropriation of land as may be required for the Wellington Gateway Project and that the following actions be taken in connection therewith:

  a)    application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as approving authority, for the approval to expropriate the land required for the Wellington Gateway Project;

  b)    The Corporation of the City of London serve and publish notice of the above application in accordance with the terms of the Expropriations Act;

  c)    The Corporation of the City of London forward to the Ontario Land Tribunal any requests for a hearing that may be received and report such to the Council of  The Corporation of the City of London for its information; and

  d)    the proposed by-law, as appended to the staff report dated May 23, 2023 as Schedule “B” BE INTRODUCED at the Council meeting on June 6, 2023, to authorize the foregoing and direct the Civic Administration to carry out all necessary administrative actions.

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Budweiser Gardens Expansion and Renovation Proposal

• Moved by: Mayor J. Morgan
  Seconded by: S. Stevenson

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:

  a)    the Budweiser Gardens Expansion Proposal BE RECEIVED for information; 

  b)    the Civic Administration BE DIRECTED to prepare an amending agreement for the proposed expansion and bring forward a confirmed source of financing for Phase 1, funded through the Tourism Infrastructure Reserve Fund; it being noted that Phase 2 will be forwarded to the 2024-2027 Multi-Year Budget process; 

  c)    the Civic Administration BE DIRECTED to confirm concurrence in writing, pending a future Corporate Services Committee report, for the contract extension with Ovations Food Services; and

  d)    the Civic Administration BE DIRECTED to bring forward a review of the financial case for the proposed expansion including, but not limited to, an overview of the City of London's return on investment (ROI) expected from the proposed phases of the expansion and a comparison with the ROI in the current agreement to a future meeting of the Corporate Services Committee. 

  it being noted that Corporate Services Committee heard a delegation from P. Luukko, Co-Chairman OVG360, B. Ohl, General Manager, Budweiser Gardens and C. Finn, Tourism London with respect to this matter; and

  it being further noted that the amending agreement and source of financing will be brought forward to a future Corporate Services Committee meeting.

  
  

  Yeas: (5)	Mayor J. Morgan, S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (1)	H. McAlister

  
  
  
  Motion Passed (5 to 0)

• ADDITIONAL VOTES:

  Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That the delegation requests from P. Luukko, Co-Chairman OVG360, B. Ohl, General Manager, Budweiser Gardens and C. Finn, Tourism London, BE APPROVED to be heard at this time.

  
  

  Yeas: (5)	Mayor J. Morgan, S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (1)	H. McAlister

  
  
  
  Motion Passed (5 to 0)
• Moved by: S. Trosow
  Seconded by: D. Ferreira

  That the following actions be taken with respect to the Budweiser Gardens Expansion and Renovation Proposal:

  a)   the Budweiser Gardens Expansion Proposal BE RECEIVED for information; 

  b)   that Civic Administration BE DIRECTED to bring forward a confirmed source of financing and further financial analysis for Phase 1 and that both Phase 1 and 2 will be forwarded to the 2024-2027 Multi-Year Budget process; and, 

  c)   that Civic Administration BE DIRECTED to forward the contract extension with Ovations Food Services to the 2024-2027 Multi-Year Budget process.

  
  

  Yeas: (2)	S. Trosow, and D. Ferreira
  Nays: (3)	Mayor J. Morgan, S. Lewis, and S. Stevenson
  Absent: (1)	H. McAlister

  
  
  
  Motion Failed (2 to 3)

4.2

Application - Issuance of Proclamation - Azerbajian Democratic Republican

• Moved by: S. Trosow
  Seconded by: S. Stevenson

  That based on the application dated April 28, 2023 from Network of Azerbaijani Canadians, June 7, 2023 BE PROCLAIMED Azerbaijan Democratic Republic.

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

4.3

Application - Issuance of Proclamation - Action Anxiety Day

• Moved by: D. Ferreira
  Seconded by: S. Trosow

  That based on the application dated April 7, 2023 from Anxiety Canada, BE REFERRED back to the Civic Administration for further information regarding the organization's connection to London.

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

4.4

Application - Issuance of Proclamation - World Sickle Cell Day 2023

• Moved by: D. Ferreira
  Seconded by: S. Trosow

  That based on the application dated May 10, 2023 from Sickle Cell Awareness Group of Ontario, BE REFERRED back to the Civic Administration for further information regarding the organization's connection to London.

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: S. Stevenson
  Seconded by: S. Trosow

  That the Corporate Services Committee convenes In Closed Session to consider the following: 
  
  6.1 Land Acquisition/Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 
  
  A matter pertaining to the proposed or pending lease of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.2 Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations / Confidential Trade Secret or Scientific, Technical,
  Commercial or Financial Information Belonging to the City
  
  A matter pertaining to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality, including communications necessary for that purpose, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, and for the purpose of giving instructions to officers and employees of the City of London.

  
  

  Yeas: (4)	Mayor J. Morgan, S. Lewis, S. Stevenson, and S. Trosow
  Absent: (2)	H. McAlister, and D. Ferreira

  
  
  
  Motion Passed (4 to 0)

  The Corporate Services Committee convenes In Closed Session from 12:08 PM to 1:08 PM.

  
  

7.

Adjournment

• Moved by: S. Stevenson
  Seconded by: S. Trosow

  That the meeting BE ADJOURNED.

  
  
  
  
  Motion Passed

  The meeting adjourned at 2:37 PM.