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That the following actions be taken with
respect to the revised 1st Report of the Governance Working Group (GWG) from
its meeting held on March 30, 2015:
a) the
following actions be taken with respect to Council Members’ and Appointed
Citizen Members’ Remuneration:
i) potential
adjustments to Council Members’ remuneration, in accordance with Council
Policy 5(32) entitled “Remuneration for Elected Officials and Appointed
Citizen Members” BE DEFERRED;
ii) the
Managing Director, Corporate Services and City Treasurer, Chief Financial
Officer and the City Clerk BE REQUESTED to submit a report at a future
meeting of the Corporate Services Committee with respect to the steps necessary
to implement the 2015 compensation adjustments for appointed citizen members
of local boards and commissions where stipends are paid, in accordance with
Council Policy 5(32) entitled “Remuneration for Elected Officials and
Appointed Citizen Members; and,
iii) the
next Council Compensation Task Force BE REQUESTED to consider in their
review, the remuneration relating to the Deputy Mayor positions and the
Councillors’ positions;
b) the
past Chair of the 2013 Council Compensation Review Task Force BE REQUESTED to
attend a future meeting of the GWG as a delegation to provide an overview of
the process undertaken and the recommendations of the 2013 Council
Compensation Review Task Force;
c) the
following matters BE REFERRED to the GWG for consideration, and the GWG Terms
of Reference BE REVISED accordingly:
i) a
review of the Council Procedure By-law, with respect to potential changes
that would assist in improving time management of both Standing Committee and
Council Meetings including, but not limited to, introduction of
new/additional business, the length and number of times a Member of Council
should be permitted to speak, guidelines for non-committee members’
participation; and inclusion of proposed timelines for agenda items;
ii) a
ranked voting system for appointments of citizens to boards, commissions and
advisory committees;
iii) a
process that would provide Members of Council and the public with information
as to when staff will report back on major initiatives and/or development
applications; and,
iv) a
proposed process for providing Members of Council with a list of the current
projects being undertaken by the Civic Administration;
d) the
following matters BE REFERRED to the Corporate Services Committee for
consideration:
i) a
proposed process for reviewing Council policies in order to ensure that the
policies continue to be relevant and are appropriately updated;
ii) a
process for reporting out on expenditures which the Civic Administration has
been delegated the authority to approve;
iii) potential
methods for enhancing public participation at Public Participation Meetings,
including the use of social media; and,
iv) the
expanded utilization of the electronic agenda and voting system, including
use of the data generated by the system;
e) the
legislative authority to discuss boards, commissions and advisory committee
appointments BE REFERRED to the GWG, and the Terms of Reference BE REVISED
accordingly;
f) that
it BE NOTED that no further action is required related to a shared calendar
request; it being note that a pilot implementation is already being enacted
in the Council Members’ Office;
g) the
Terms of Reference of the Governance Working Group BE AMENDED to provide for
the holding of informal, semi-annual discussions where Members of Council
could bring forward ideas for improvements to processes and procedures as
well as the above-noted changes to the Terms of Reference; and
h) clauses
1 to 7, inclusive, BE RECEIVED.
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