I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Parking Ticket Online Payment Module (TOPS)

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect  to the acquisition of a replacement parking ticket online payment module:

a)         the amendment to the existing contract with Gtechna, a Division of ACCEO Solutions Inc., 7075 Place Robert Joncas Suite M101, St-Laurent, QC Canada H4M 2Z2, for implementing a parking Ticket Online Payment System (TOPS) for the City of London at no cost to the City of London, BE ACCEPTED;

b)         the Managing Director, Development and Compliance Services BE AUTHORIZED to undertake all administrative acts necessary in connection with this contract amendment in accordance with the Procurement of Goods and Services Policy Section 20.3(e); and,

c)         approvals hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval. (2017-T02)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

3.

Amendments to the Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated November 21, 2017, BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 for the purpose of amending the Traffic and Parking By-law (PS-113). (2017-T08)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

4.

Downtown Infrastructure Construction Project Coordination

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the staff report dated November 21, 2017, with respect to the Downtown infrastructure construction project coordination, BE RECEIVED for information. (2017-D19)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

5.

Hydro One Grant For Tree Planting

That the following actions be taken with respect to the Hydro One grant for tree planting:

a)         the Managing Director, Environmental and Engineering Services and City Engineer BE DIRECTED to investigate and report back on possible options to address the noise impacts being experienced by homes abutting Highbury Avenue resulting from the recent removal of trees by Hydro One, including the costs for implementing such options; it being noted that the Civic Administration would, as part of the investigation, review the City’s policy on local improvements, as it related to noise attenuation barriers, as well as past projects; and,

b)         the staff report dated November 21, 2017, from the Managing Director, Environmental and Engineering Services and City Engineer, as well as the communication from Councillor J. Zaifman, with respect to this matter, BE RECEIVED. (2017-E04)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

6.

Commissioners Road West Realignment Environmental Assessment Update

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report, dated November 21, 2017, providing an update on the Commissioners Road West Realignment Environmental Assessment, BE RECEIVED for information in conjunction with the second Public Information Centre. (2017-T04)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

7.

Pollution Prevention and Control Plan Update

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated November 21, 2017, providing an update on the Pollution Prevention and Control Plan, BE RECEIVED for information. (2017-E05)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

8.

Leak Logger Network for the Water Distribution System

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the leak logger network for the water distribution system project:

a)         the proposal submitted by Gutermann Leak Detection, in the amount of $330,440.00 (excluding H.S.T.) to supply, install, and commission a leak logger fixed network system in the Downtown core BE ACCEPTED in accordance with section 12.2(b) of The Corporation of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED from the current available budget as set out in the Sources of Financing Report appended to the staff report dated November 21, 2017;

c)         the Managing Director, Environmental and Engineering Services and City Engineer BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the work to be done relating to this project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2017-F18)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

9.

Phase 1 Implementation of Cityworks CMMS Solution for Water Sanitary and Stormwater Infrastructure - Service Agreement

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the City of London entering into a Service Agreement and a Licence and Maintenance Agreement for the Computerized Maintenance Management System (CMMS) – Cityworks, with Esri Canada Limited and Azteca Systems LLC, respectively:

a)         the attached revised proposed by-law BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to:

i)          authorize and approve a Service Agreement between The Corporation of the City of London and Esri Canada Limited for Phase 1 Implementation of Cityworks CMMS Solution for Water, Sanitary and Stormwater Infrastructure (Schedule ‘A’ to the by-law); and,

ii)         authorize the Mayor and the City Clerk to execute the above-noted Service Agreement;

b)         the proposed by-law, as appended to the staff report dated November 21, 2017, BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to:

i)          authorize and approve a Licence and Maintenance Agreement between The Corporation of the City of London and Azteca Systems LLC for Cityworks (Schedule ‘A’ to the by-law); and,

ii)         authorize the Mayor and the City Clerk to execute the above-noted Licence and Maintenance Agreement. (2017-L04A)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

10.

Wastewater System Improvements Summary

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated November 21, 2017, with respect to an update on current and historical untreated sewage discharge and past wastewater system improvements and future budgeted works, BE RECEIVED for information. (2017-E07)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

11.

Supply and Installation of an Inductively Coupled Plasma Optical Emission Spectrophotometer

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and installation of an inductively coupled plasma optical emission spectrophotometer:

a)         Agilient Technologies Canada Incorporated BE AWARDED the supply, installation and two-year maintenance contract for an inductively coupled plasma optical emission spectrophotometer at a total price of $118,636.45 plus taxes; it being noted that the Agilent Technologies Canada Incorporated proposal meets the City’s requirements and is in compliance with the Procurement of Goods and Services Policy;

b)         the Managing Director, Environmental and Engineering Services and City Engineer BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this matter;

c)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval; and,

d)         the financing for the purchase BE APPROVED as set out in the Source of Financing Report appended to the staff report dated November 21, 2017. (2017-F18)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

12.

Amendment to the Waste Discharge By-law WM-16

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated November 21, 2017, BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to amend By-law WM-16 entitled “A by-law to provide for the regulation of the discharge of wastes into the public sewage works and of hauled liquid waste. (2017-E07)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

13.

9th Report of the Transportation Advisory Committee

That the 9th Report of the Transportation Advisory Committee, from its meeting held on October 31, 2017, BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

14.

8th Report of the Rapid Transit Implementation Working Group

That the 8th Report of the Rapid Transit Implementation Working Group, from its meeting held on November 9, 2017, BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

III.

SCHEDULED ITEMS

15.

Safer School Zones Act

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the Civic Administration BE AUTHORIZED to participate in the Ontario Traffic Council’s Automated Speed Enforcement Working Group for the purposes of developing and issuing a request for proposals; it being noted that implementation of automated speed enforcement would be subject to Council’s approval; it being also noted that the Civic Works Committee received the attached presentation from the Director of Roads and Transportation with respect to this matter. (2017-T08)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

IV.

ITEMS FOR DIRECTION

16.

Notification of Maintenance Activities

That the Civic Administration BE DIRECTED to amend the “Public Notification Policy for Construction Projects” to provide for a notification process that would ensure that property owners would be given at least one week’s written notice of the City of London’s intent to undertake maintenance activities on the City boulevard adjacent to their property; it being noted that a communication from Councillor V. Ridley was received with respect to this matter. (2017-A09)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

17.

Water Restrictions

That the communication from Councillor M. van Holst, with respect to water conservation and watering restrictions, BE RECEIVED.

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

18.

10th Report of the Cycling Advisory Committee

That the following actions be taken with respect to the 10th Report of the Cycling Advisory Committee, from its meeting held on October 18, 2017:

a)         that support in the amount of $500.00 from the 2017 Cycling Advisory Committee (CAC) budget, for the Advisory Committee on the Environment (ACE) Resilient Cities Conference, BE APPROVED; it being noted that the communication dated September 14, 2017 from S. Ratz, Chair of the ACE, was received; and,

b)         clauses 1 to 3 and 5 to 10, BE RECEIVED.

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

19.

Deferred Matters List

That the Deferred Matters List for the Civic Works Committee, as at October 30, 2017, BE RECEIVED.

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

VI.

ADJOURNMENT

The meeting adjourned at 5:26 PM.