Civic Works Committee

Report

Meeting #:	5th Meeting of the Civic Works Committee
Date:	Monday, March 19, 2018 at 12:00 P.m. - 3:00 P.m.
Location:	Council Chambers Second Floor, London City Hall

PRESENT:

• Councillors V. Ridley,
• T. Park,
• P. Hubert,
• P. Squire,
• H. Usher,
• and Mayor M. Brown

ALSO PRESENT:

• ​Councillors J. Helmer, J. Morgan and M. van Holst; T. Copeland, J. Davies, A. Dunbar, J.M. Fleming, K. Grabowski, M. Hutchison, G. Kotsifas, A. Macpherson, S. Maguire, S. Mathers, P. McKague, A. Rammeloo, L. Rowe, K. Scherr, E. Soldo, S. Spring, J. Stanford, B. Westlake-Power and J. Yanchula

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor V. Ridley disclosed a pecuniary interest in clause 5.2 of this Report, having to do with the Ontario Municipal Greenhouse Gas (GNG) Challenge Fund Transfer Payment Agreement for Phase 1 of the Fuel Switching Project - Diesel to Compressed Natural Gas (CNG) Transition, by indicating that her husband works for Union Gas.

2.

Consent

• Moved by: H. Usher
  Seconded by: T. Park

  That Items 2.2 to 2.8 BE APPROVED.

  
  

  Yeas: (6)	H. Usher, Mayor M. Brown, P. Hubert, P. Squire, T. Park, and V. Ridley
  Nays:

  
  Motion Passed (6 to 0)

2.1

2018 Ontario Municipal Commuter Cycling (OMCC) Program

• Moved by: T. Park
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the 2018 Ontario Municipal Commuter Cycling (OMCC) Program:

  a)            the draft proposed by-law, as appended to the staff report dated March 19, 2018, BE INTRODUCED at the Municipal Council meeting to be held March 27, 2018 to:

          i)            authorize and approve the Ontario Municipal Commuter Cycling (OMCC) Program 2018 Application Declaration, appended to the above-noted by-law; and;

         ii)            authorize the Mayor and the City Clerk to execute the above-noted Declaration;

  b)            the updated list of projects set out in Appendix B to the staff report dated March 19, 2018 BE SUPPORTED for application to the OMCC program; and

  c)            the Civic Administration BE DIRECTED to take all necessary steps to submit the City of London application for OMCC funding. (2018-R06)

  
  

  Yeas: (6)	H. Usher, Mayor M. Brown, P. Hubert, P. Squire, T. Park, and V. Ridley
  Nays:

  
  Motion Passed (6 to 0)

2.2

Private and Public Works Impacting the Transportation Network

• Moved by: H. Usher
  Seconded by: T. Park

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer and the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to the staff report dated March 19, 2018 with respect to private and public works impacting the transportation network:

  a)            the Civic Administration BE DIRECTED to develop options based on industry best practices for a revised Works Approval Permit process, including consideration related to a new fee model, enhanced monitoring/reporting,  roadway inspection requirements and roadway occupancy restrictions; and,

  b)            the utility companies, construction service providers and development industry BE ENGAGED to provide feedback on the potential changes to the Works Approval Permit process. (2018-T08)

  
  Motion Passed

2.3

New Public Electric Vehicle (EV) Charging Stations

• Moved by: H. Usher
  Seconded by: T. Park

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 19, 2018 with respect to new public electric vehicle (EV) charging stations:

  a)            the information on Natural Resources Canada’s Curbside Electric Vehicle Charging Pilot Program and the support being provided by London Hydro and the City of London BE RECEIVED for information; and,

  b)            the proposed revisions to the Traffic & Parking By-law (PS-113), as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council Meeting on March 27, 2018, to permit the issuance of parking tickets to a parked vehicle that blocks access to a municipally-controlled electric vehicle parking space, unless that vehicle is an electric vehicle plugged into an electric vehicle charging station. (2018-T03)

  
  Motion Passed

2.4

Contract Award: Tender No. 18-03 - 2018 Infrastructure Renewal Program -  Egerton Street and King Street Phase 1 Reconstruction Project

• Moved by: H. Usher
  Seconded by: T. Park

  That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 19, 2018, related to the award of contracts for the 2018 Infrastructure Renewal Program - Egerton Street and King Street Phase 1 Reconstruction Project:

  a)            the bid submitted by Blue-Con Construction at its tendered price of $5,799,999.00, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Blue-Con Construction was the lowest of five bids received and meets the City's specifications and requirements in all areas;

  b)            Archibald, Gray and McKay Engineering Ltd. (AGM), BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $480,656.00, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; it being noted that this firm completed the engineering design for this project;

  c)            the financing for this project BE APPROVED as set out in the Sources of Financing Report, appended to the above-noted staff report;

  d)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)            the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender 18-03); and,

  g)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-T04)

  
  Motion Passed

2.5

Contract Award: Tender No. 18-04 -  2018 Infrastructure Renewal Program -  York Street Sewer Separation Phase 1 Project

• Moved by: H. Usher
  Seconded by: T. Park

  That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 19, 2018, related to the award of contracts for the 2018 Infrastructure Renewal Program York Street Sewer Separation Phase 1 Project:

  a)            the bid submitted by Bre-Ex Construction Incorporated (Bre-Ex) at its tendered price of $6,960,461.44, excluding HST, for the 2018 Infrastructure Renewal Program Contract 12, York Street Sewer Separation Phase 1 project, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Incorporated was the lowest of six bids received and meets the City's specifications and requirements in all areas;

  b)            AECOM Canada Ltd. (AECOM), BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $420,970.00, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  c)            the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  d)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)            the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender 18-04); and,

  g)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-E01)

  
  Motion Passed

2.6

Greenway Odour Control and HVAC Equipment Installation Irregular Bid Result - ES5019

• Moved by: H. Usher
  Seconded by: T. Park

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 19, 2018, related to the Greenway Wastewater Treatment Plant (WWTP) Grit Building Odour Control Upgrades: 

  a)            the bid submitted by J.M.R. Electrical Ltd. in the amount of $491,100.00, excluding HST, BE APPROVED in accordance with Section 19.4 (c) of the City of London’s Procurement of Goods and Services Policy;

  b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  d)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-F18)

  
  Motion Passed

2.7

2017 Annual Water Board Summary Reports

• Moved by: H. Usher
  Seconded by: T. Park

  That the communications dated February 21. 2018 from Regional Water Supply, with respect to the Lake Huron Primary Water Supply System 2017 Annual Report and the Elgin Area Primary Water Supply System 2017 Annual Report, BE RECEIVED.

  
  Motion Passed

2.8

3rd Report of the Rapid Transit Implementation Working Group

• Moved by: H. Usher
  Seconded by: T. Park

  That the 3rd Report of the Rapid Transit Implementation Working Group, from its meeting held on March 8, 2018, BE RECEIVED.

  
  Motion Passed

3.

Scheduled Items

3.1

Highway 401 / Highway 4 Interchange Improvements and Highway 4 and Glanworth Drive Underpass Replacements Environmental Assessment

• Moved by: H. Usher
  Seconded by: P. Hubert

   That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the technically-preferred alternative for the Highway 401/Highway 4 Interchange Improvements and Highway 4 and Glanworth Drive Underpass Replacements Environmental Assessment, BE ENDORSED;

  it being noted that a staff report dated March 19, 2018 was received with respect to this matter;

  it being further noted that the attached presentation from J. Matthews, Dillon Consulting and F. Hochstenback, Ministry of Transportation, was received with respect to this matter. (2018-T04)

  
  

  Yeas: (6)	V. Ridley, T. Park, P. Hubert, P. Squire, H. Usher, and Mayor M. Brown
  Nays:

  
  Motion Passed (6 to 0)

3.2

2018 Renew London Infrastructure Construction Program and 2017 Renew London Post Construction Overview Report

• Moved by: T. Park
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated March 19, 2018, with respect to the 2018 Renew London Infrastructure Construction Program and the 2017 Renew London Infrastructure Post Construction overview, BE RECEIVED; it being noted that the attached presentation from J. Yanchula, Manager, Urban Regeneration and M. Hutchison, Communications Specialist, was received with respect to this matter. (2018-T04)

  
  Motion Passed (6 to 0)

3.3

One River Environmental Assessment Update - Technical Memorandum: Stage Two Work Plan

• Moved by: H. Usher
  Seconded by: Mayor M. Brown

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 19, 2018, related to the One River Environmental Assessment Update:

  a)            the One River Environmental Assessment Technical Memorandum: Stage 2 Approach, as appended to the above-noted staff report, BE RECEIVED;

  b)            the value of design and contract administration fees for Jacobs (formerly) CH2M BE INCREASED by $403,283.00 (including $150,000 of provisional work items) to a total contract value of $1,039,806, including contingency, excluding HST, to cover additional efforts required to complete the Schedule B environmental assessment requirements for the decommissioning of the Springbank Dam and Forks of the Thames inaugural project, as per Procurement of Goods and Services Policy Clause 20.3e;

  c)            the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project; and,

  d)            the financing for this project BE APPROVED as set out in the Sources of Financing Report, appended to the above-noted staff report;

  it being noted that the attached presentation from A. Rammeloo, Manager III, Environmental and Engineering Services, was received with respect to this matter. (2018-E21)

  
  Motion Passed (6 to 0)

4.

Items for Direction

4.1

Amendments to the Traffic and Parking By-law

• Moved by: T. Park
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 19, 2018, related to Amendments to the Traffic and Parking By-law:

  a)            the revised, attached proposed by-law BE INTRODUCED at the Municipal Council meeting to be held on March 27, 2018, for the purpose of amending the Traffic and Parking By-law (PS-113); and,

  b)            the communications from L. Starr, Dr. E. Jackson and P. Churchill, as appended to the agenda, BE RECEIVED.

  
  Motion Passed (5 to 0)

• Voting Record:

  Moved by: P. Hubert
  Seconded by: V. Ridley

  That the portion of the original proposed by-law to amend the Traffic and Parking By-law, with respect to Devonshire Avenue, BE REFERRED to staff in order to re-survey the residents.

  
  Motion Failed (2 to 3)

4.2

2nd Report of the Transportation Advisory Committee

• Moved by: T. Park
  Seconded by: V. Ridley

  That the 2nd Report of the Transportation Advisory Committee (TAC), from its meeting held on February 27, 2018, BE REFERRED to the Civic Administration for review of the 2018 Work Plan, which will allow Civic Administration to identify additional areas where the TAC can be of assistance, in alignment with the Strategic Plan.                

  
  Motion Passed (4 to 0)

4.3

2nd Report of the Waste Management Working Group

• Moved by: H. Usher
  Seconded by: T. Park

  That the following actions be taken with respect to the 2nd Report of the Waste Management Working Group from its meeting held on March 8, 2018:

  a)            that, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to the report entitled "Preliminary Proposed Draft Terms of Reference - Environmental Assessment of the Proposed W12A Landfill Expansion, City of London":

          i)            the release of the report entitled "Preliminary Proposed Draft Terms of Reference - Environmental Assessment of the Proposed W12A Landfill Expansion, City of London" for review and comment by the Government Review Team and the general public BE SUPPORTED; it being noted that minor changes/revisions to the report may be made prior to the release to accommodate preliminary comments from the Ministry of the Environment and Climate Change scheduled to be received by March 14, 2018; it being further noted that the above-noted report was provided under separate cover and a copy is on file in the City Clerk's Office; and,

         ii)            the staff report dated February 15, 2018, with respect to this matter, BE RECEIVED;

  b)            clauses 1.1, 3.1, 3.2, 3.3 and 5.1 BE RECEIVED.

  
  Motion Passed (4 to 0)

4.4

3rd Report of the Cycling Advisory Committee

• Moved by: T. Park
  Seconded by: P. Squire

  That the following actions be taken with respect to the 3rd Report of the Cycling Advisory Committee from its meeting held on February 21, 2018:

  a)            the Division Manager, Transportation, Planning and Design BE ASKED to report back at the next Cycling Advisory Committee meeting with respect to an update on the east-west cycle track environmental assessment; it being noted that the Cycling Advisory Committee heard a verbal presentation from S. Climans, London Cycle Link, with respect to the “Bikes on Dundas” campaign;

  b)            M. Ridley, Senior Technologist BE REQUESTED to advise what The Corporation of the City of London has undertaken with respect to the Ontario Municipal Commuter Cycling Program and the Safe Cycling Education Fund; it being noted that the CAC reviewed and received a communication dated February 5, 2018, with respect to the CycleON Action Plan 2.0 proposal;

  c)            the Director, Environment, Fleet and Solid Waste BE REQUESTED to provide information for the next Cycling Advisory Committee meeting with respect to what City funding is available and what the City is already undertaking related to the 2018 Bike Fest; it being noted that the Cycling Advisory Committee held a general discussion with respect to this matter; and,

  d)            clauses 1, 3, 4, 5, 7 and 8, BE RECEIVED.

  
  Motion Passed (4 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: P. Squire
  Seconded by: T. Park

  That the Civic Works Committee Deferred List, as at February 20, 2018, BE RECEIVED.

  
  Motion Passed (4 to 0)

5.2

(ADDED) Ontario Municipal Greenhouse Gas (GHG) Challenge Fund Transfer Payment Agreement for Phase 1 - Fuel Switching Project - Diesel to Compressed Natural Gas (CNG) Transition

• Moved by: P. Squire
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 19, 2018 related to the Province of Ontario’s Municipal GHG Challenge Fund:

  a)            the proposed by-law, as appended to the above-noted staff report BE INTRODUCED at the Municipal Council meeting to be held March 27, 2018 to:

          i)            authorize and approve the Transfer Payment Agreement, as appended to the above-noted by-law, to be entered into between Her Majesty the Queen in Right of Ontario, as represented by the Minister of the Environment and Climate Change for the Province of Ontario and The Corporation of the City of London, for the provision of funding of a fuel switching project to transition from diesel to compressed natural gas for London under the Ontario Municipal GHG Challenge Fund;

         ii)            authorize the Mayor and the City Clerk to execute the above-noted Agreement; and,

       iii)            delegate authority to the Managing Director of Environmental & Engineering Services and City Engineer and the Managing Director, Corporate Services & City Treasurer, or their designate, to execute any reports required as a condition of the above-noted Agreement;

  b)            the Civic Administration BE AUTHORIZED to increase the 2016-2019 Multi-Year Capital Budget by $1,382,625 to reflect the approved Ontario Municipal GHG Challenge Fund contribution of $691,312 and equal City of London contribution of $691,313 as set out in the revised, attached Source of Financing; and,

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this program.(2018-F11)

  
  Motion Passed (3 to 0)

5.3

(ADDED) Ontario Municipal Greenhouse Gas (GHG) Challenge Fund Transfer Payment Agreement for the Bike Share System

• Moved by: T. Park
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 19, 2018 related to the Province of Ontario’s Municipal GHG Challenge Fund:

  a)            the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held March 27, 2018 to:

          i)            authorize and approve the Transfer Payment Agreement, as appended to the above-noted by-law, to be entered into between Her Majesty the Queen in Right of Ontario, as represented by the Minister of the Environment and Climate Change for the Province of Ontario and The Corporation of the City of London, for the provision of funding for a bike share system for London under the Ontario Municipal GHG Challenge Fund;

         ii)            authorize the Mayor and the City Clerk to execute the above-noted Agreement; and,

       iii)            delegate authority to the Managing Director of Environmental & Engineering Services and City Engineer and Managing Director, Corporate Services & City Treasurer, or their designate, to execute any reports required as a condition of the above-noted Agreement;

  b)            the Civic Administration BE AUTHORIZED to increase the 2016-2019 Multi-Year Capital Budget by $822,500 to reflect the approved Ontario Municipal GHG Challenge Fund contribution as set out in the Source of Financing Report, as appended to the above-noted staff report; and,

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this program.(2018-F11)

  
  Motion Passed (4 to 0)

5.4

(Added) 2030 Smart Moves Transportation Master Plan

• Moved by: H. Usher
  Seconded by: T. Park

  That the Civic Administration BE REQUESTED to provide an update on the 2030 Smart Moves Transportation Master Plan, including an overview of projects that have been completed so far and projects that are planned for future years.

  
  

  Yeas: (4)	V. Ridley, T. Park, P. Squire, and H. Usher
  Nays:

  
  Motion Passed (4 to 0)

6.

Adjournment

The meeting adjourned at 2:25 PM.