Civic Works Committee

Report

The 12th Meeting of the Civic Works Committee

Tuesday, September 13, 2022 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Metis and Inuit people today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors E. Peloza (Chair), 
• M. van Holst, 
• J. Helmer, 
• P. Van Meerbergen, 
• J. Fyfe-Millar, 
• and Mayor E. Holder

ALSO PRESENT:

• J. Bunn and J. Taylor

  ALSO PRESENT: Councillor S. Hillier; G. Dales, J. Dann, G. Irwin, J. Kostyniuk, D. MacRae, L. Marshall, A. Rammeloo, K. Scherr, J. Stanford and B. Westlake-Power

  The meeting was called to order at 12:00 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors J. Helmer, M. van Holst, and P. Van Meerbergen.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: J. Fyfe-Millar
  Seconded by: P. Van Meerbergen

  That Items 2.1, 2.2, 2.4, 2.5, 2.7 and 2.8 BE APPROVED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

2.1

3rd Report of Integrated Transportation Community Advisory Committee

• Moved by: J. Fyfe-Millar
  Seconded by: P. Van Meerbergen

  That the 3rd Report of the Integrated Transportation Community Advisory Committee, from its meeting held on August 17, 2022, BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

Bradley Avenue Extension - White Oak Road to Jalna Boulevard (West Leg)

• Moved by: J. Fyfe-Millar
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 13, 2022, related to the Bradley Avenue Extension (White Oak Road to Jalna Boulevard (West Leg)) - Municipal Class Environmental Assessment Addendum and Notice of Addendum:

  a)    the Municipal Class Environmental Assessment Addendum: Bradley Avenue Extension Executive Summary, as appended to the above-noted staff report, BE ACCEPTED;

  b)    a Notice of Addendum BE FILED with the Municipal Clerk; and,

  c)    the Municipal Class Environmental Assessment Addendum BE PLACED on public record for a 30-day review period. 
  (2022-T05)

  
  
  
  
  Motion Passed

2.4

Draft Connected and Automated Vehicle Plan

• Moved by: J. Fyfe-Millar
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 13, 2022, related to the Connected and Automated Vehicle Plan:

  a)    the draft Connected and Automated Vehicle Plan, as summarized in the Executive Summary, as appended to the above-noted staff report, BE RECEIVED;

  b)    the Civic Administration BE DIRECTED to proceed with additional public and stakeholder engagement to further inform the document; and,

  c)    the Civic Administration BE DIRECTED to prepare a final Connected and Automated Vehicle Plan for Council approval. (2022-T10)

  
  
  
  
  Motion Passed

2.5

Harris Park Erosion Control Structure Replacement - RFP22-097

• Moved by: J. Fyfe-Millar
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 13, 2022, related to RFP22-097 Harris Park Erosion Control Structure Replacement:

  a)    Matrix Solutions Inc. BE APPOINTED Consulting Engineers to complete consulting services for the Harris Park Erosion Control Structure Replacement, with the estimate on file, at an upset amount of $562,665 including 20% contingency (excluding HST), in accordance with Section 15.2(e) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the project; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-E21)

  
  
  
  
  Motion Passed

2.7

Agreement - Thames River Experimental Stream Science Facility at Adelaide Pollution Control Plant

• Moved by: J. Fyfe-Millar
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure the proposed by-law, as appended to the staff report, dated September 13, 2022, BE INTRODUCED at the Municipal Council meeting to be held on September 27, 2022, to:

  a)    authorize the Agreement, as appended to the above-noted by-law, being an Agreement between The Corporation of the City of London and the University of Waterloo for the use of space at the Adelaide Pollution Control Plant for a research experiment (termed a Mesocosm); and,

  b)    authorize the Mayor and the City Clerk to execute the above-noted Agreement. (2022-E03)

  
  
  
  
  Motion Passed

2.8

Closing Emerson Avenue Cul-de-sac

• Moved by: J. Fyfe-Millar
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 13, 2022, related to the Closing of the Emerson Avenue Cul-de-sac:

  a)    the closing of the Emerson Avenue cul-de-sac on Registered Plan 914 BE APPROVED; and,

  b)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on September 27, 2022, to stop up and close the Emerson Avenue Cul-de-sac;

  it being noted that any future conveyance of the close road allowance will be subject to the retention of a combined services easement for storm and sanitary sewers. (2022-T09)

  
  
  
  
  Motion Passed

2.3

Windermere Road Improvements - Environmental Study Report

• Moved by: J. Fyfe-Millar
  Seconded by: E. Holder

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 13, 2022, related to the Windermere Road Improvements Municipal Class Schedule C Environmental Assessment:

  a)    the Windermere Road Improvements Environmental Assessment Study BE ACCEPTED;

  b)    a Notice of Study Completion for the project BE FILED with the Municipal Clerk; and,

  c)    the Environmental Study Report BE PLACED on the public record for a 30-day review period;

  it being noted that the project implementation timing will be reconsidered in the future Development Charges Background Study and multi-year budgeting processes due to the increased project cost estimate and a capital budget amendment will be brought forward with the 2023 Budget Update to identify only near-term pre-engineering funds to maintain project progress. (2022-T06)

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

2.6

Oxford Street West Improvements - Environmental Assessment Study

• Moved by: J. Fyfe-Millar
  Seconded by: E. Holder

  That the staff report, dated September 13, 2022, with respect to an Environmental Assessment Study related to the Oxford Street West Improvements, BE REFERRED back to the Civic Administration to determine how to proceed with the matter. (2022-E05)

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That the Civic Works Committee Deferred Matters List as at August 15, 2022, BE RECEIVED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

6.

Adjournment

The meeting adjourned at 1:04 PM.