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That the following actions be taken with
respect to Council Policy 28(2) - Council Members’ Expense Account, Council
Policy 28(2):
a)
the
City Clerk BE DIRECTED to report back with a proposed by-law to amend Council
Policy 28(2) as follows:
i)
by
deleting the current requirements for reimbursement of in-town vehicle
expenses and by replacing them with either a flat rate transportation
allowance or submission of a Car Allowance Statement (attached to the staff
report dated August 25, 2015 as Appendix C) which details vehicle usage for
City business, with the choice between the two options being at the
discretion of each individual Councillor;
ii)
to
reflect the requirement to submit a form (attached to the staff report as
Appendix B) for the collection of sufficient detail for the Municipal Council
to consider requests for approval for an exception to the Policy for items
that may not otherwise be considered an eligible expense; and
iii)
adding
a requirement that receipts must be submitted within 45 days of an
expenditure in order to be eligible for consideration for reimbursement;
b)
the
current method of in-town vehicle expense reimbursement BE DISCONTINUED,
effective immediately, and pending the enactment of an alternative,
reimbursement BE MADE solely for fuel expenses;
c) consideration
of potential amendments to expense eligibility during an election year BE
DEFERRED until such time as any amendments to the Municipal Elections Act are
known;
d) NO
ACTION BE TAKEN with respect to the current provisions related to ticket
purchases for community events; and
e) the
Managing Director, Corporate Services and City Treasurer/Chief Financial
Officer BE REQUESTED to report back on whether or not it would be advantageous
to issue individual corporate credit cards to each Council Member.
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