I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

11th Report of the Cycling Advisory Committee

That the 11th Report of the Cycling Advisory Committee, from its meeting held on November 16, 2016, BE RECEIVED. 

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

3.

STAFF REPORT - Amendments to the Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated November 29, 2016 as Appendix 'A' BE INTRODUCED at the Municipal Council meeting to be held on December 6, 2016 for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2016-T08)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

4.

STAFF REPORT - Riverside Drive and Beaverbrook Avenue Intersection

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated November 29, 2016, with respect to the Riverside Drive and Beaverbrook Avenue intersection, BE RECEIVED for information.  (2016-T07)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

5.

STAFF REPORT - South Carriage Road and Hyde Park Road Intersection

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated November 29, 2016, with respect to the South Carriage Road and Hyde Park Road intersection, BE RECEIVED for information; it being noted that the Civic Works Committee received a communication dated November 28, 2016, from D. Szpakowski, Executive Director, Hyde Park Business Association, with respect to this matter.  (2016-T07)

Motion to Approve that, notwithstanding the direction of the City Engineer, and noting that the intersection of South Carriage Road and Hyde Park Road has not yet met the warrant for a traffic signal, the Civic Administration BE DIRECTED to proceed with the installation of a traffic signal at this intersection in order to address the unique circumstances of the intersection and the introduction of the school busses in September 2017; it being understood that the cost of the installation of this traffic signal would be covered within the existing budget.; it being noted that the Civic Works Committee received the staff report dated November 29, 2016 and a communication dated November 28, 2016 from D. Szpakowski, Executive Director, Hyde Park Business Association with respect to this matter.  (2016-T07)

Motion Failed

YEAS: A. Hopkins, J. Morgan (2)

NAYS: J. Helmer, M. Cassidy, M. van Holst (3)

Motion to Approve that notwithstanding the recommendation of the City Engineer, the Civic Administration BE DIRECTED to initiate the detailed design utilizing the available funding from the Hyde Park Road widening project; it being noted that the Civic Works Committee received the staff report dated November 29, 2016 and a communication dated November 28, 2016 from D. Szpakowski, Executive Director, Hyde Park Business Association with respect to this matter.  (2016-T07)

Motion Failed

YEAS: J. Morgan, M. van Holst (2)

NAYS: J. Helmer, M. Cassidy, A. Hopkins (3)

6.

STAFF REPORT - Wharncliffe Road South - Environmental Assessment Update

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated November 29, 2016, with respect to an update on the Wharncliffe Road South Environmental Assessment, BE RECEIVED for information in conjunction with the second public information centre.  (2016-E05/E20)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

7.

STAFF REPORT - Complete Streets Design Manual - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the City of London Complete Streets Design Manual:

a)         MMM Group Limited BE APPOINTED Consulting Engineers for the creation of the Complete Streets Design Manual, in the amount of $118,105.00, excluding H.S.T., in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated November 29, 2016 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05/T05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

8.

STAFF REPORT - Municipal Waste and Resource Materials Collection By-law Amendments

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated November 29, 2016 as Appendix 'A' BE INTRODUCED at the Municipal Council meeting to be held on December 6, 2016 to amend the Municipal Waste & Resource Collection By-law (WM-12) to:

a)         designate Christmas trees as a resource material, to facilitate collection of Christmas trees for composting on designated days within the month of January  to accommodate the Council-approved one-year Pilot Project for curbside collection of Christmas trees (January 7 and January 14, 2017);

b)         change the maximum permitted number of garbage receptacles (containers) to be set out for collection on public and private property to 3 receptacles per collection effective January 1, 2017 with the ability to place 4 receptacles out for collection until January 13, 2017; and,

c)         allow the use of purchased garbage tags for receptacles of garbage above the 3 receptacle limit, effective January 16, 2017.  (2016-E07)

9.

STAFF REPORT - Appointment of Consulting Engineer for the Contract Administration of the Fox Hollow SWM Facility No. 3 (ES3020-FH3) and Trunk Sanitary Sewer (ES5236-16)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to appointment of a consultant to undertake the contract administration, site supervision, and engineering associated with the construction of the Fox Hollow SWM Facility No. 3 and trunk sanitary sewer:

a)         Stantec Consulting Limited BE APPOINTED to carry out contract administration of the Fox Hollow SWM Facility No. 3 pre-grading, in the total amount of $149,868.40, in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

b)         Stantec Consulting Limited BE APPOINTED to carry out contract administration of the Fox Hollow SWM Facility No. 3 and trunk sanitary sewer, in the total amount of $228,462.85, in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

c)         the approved funding for this purchase BE APPROVED as set out in the Source of Finance Report appended to the staff report dated November 29, 2016 as Appendix 'A';

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;

e)         approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract relating to the subject matter of this approval; and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

10.

STAFF REPORT - Quotation Q16-50 - Irregular Result - Supply and Delivery of Geotextile Tubes - Greenway Wastewater Treatment Plant

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Supply and Delivery of Geotextile Tubes to the Greenway Wastewater Treatment Plant: 

a)         the bid submitted by 1770888 Ontario Incorporated (Bishop Water Technologies), at their quoted price of $142,918.10, excluding H.S.T., BE ACCEPTED; it being noted that the bid submitted from 1770888 Ontario Incorporated (Bishop Water Technologies) was an irregular result as their compliant bid was is in excess of the City Council Approved Budget;  

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

c)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval; and, 

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-F18)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

11.

STAFF REPORT - Appointment of Consultants - Clean Water and Wastewater Fund Projects

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of Consulting Engineers for projects applied for under Phase 1 of the Clean Water and Wastewater Fund (CWWF):

a)         the following Consulting Engineering firms BE APPOINTED for the following studies, design and contract administration services, at the upset amounts identified below, including contingency and exclusive of H.S.T., in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 g) of the City of London’s Procurement of Goods and Services Policy:

i)              Waste Heat Recovery Systems at Greenway WWTP:  GHD Canada, in the amount of $900,000.00;

ii)             East London Sanitary Servicing Study: CH2M Canada in the amount of $300,000.00;

iii)            Vauxhall WWTP Climate Change Resiliency – Wastewater Effluent Pumping Station Design and Contract Administration:  AECOM Canada, in the amount of $310,000.00;

iv)           Vauxhall WWTP Climate Change Resiliency – Design and Contract Administration for a Plant Floodwall: Dillon Consulting in the amount of $310,000.00;

v)            Various Pumping Station Electrical Upgrades and Variable Frequency Drive Replacements and Greenway Turbo Blower Electrical Upgrades:  Stantec Consulting Ltd. in the amount of $215,204.00;

vi)        SCADA Software version upgrades at various Water and Wastewater facilities:  Eramosa Engineering Ltd. In the amount of $477,000.00; and,

b)         the financing for the engineering services  identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated November 29, 2016 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with each Consultant for the respective project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05/E07)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

12.

STAFF REPORT - Engineering Fees Contract Amendment - Wickerson Pumping Station Upgrades - Project No. EW3653

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to increasing the engineering fees for the Wickerson Pumping Station Upgrades Project (EW3653):

a)         the detailed design and contract administration fees for Stantec Consulting Limited BE INCREASED by $35,000.00 from $92,717.00 to a revised total of $127,717.00, excluding H.S.T., in accordance with Section 15.1 (c) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated November 29, 2016 as Appendix 'A';

c)         the consulting fees for the project BE IN ACCORDANCE with the estimate, on file, which are based upon the Fee Guideline for the Professional Engineering Services, recommended by the Ontario Society of Professional Engineers;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

it being noted that this is a growth related project and is primarily funded from Development Charges and adequate funds are available in the project budget.  (2016-L04/A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

13.

STAFF REPORT - Shift Rapid Transit Implementation Office

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated November 29, 2016 with respect to the Shift Rapid Transit Implementation Office BE RECEIVED for information.  (2016-T03)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

14.

STAFF REPORT - Closing of Isaac Drive

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to closing Isaac Drive south of Clayton Walk:

a)         the closing of Isaac Drive south of Clayton Walk BE APPROVED; and,

b)         the proposed by-law appended to the staff report dated November 29, 2016 as Appendix ‘A’ BE INTRODUCED at a future meeting of Municipal Council upon expiry of the appeal period for the zoning bylaw amendment on the abutting development lands and when the precise legal description has been confirmed for the purpose of closing Isaac Drive south of Clayton Walk.  (2016-T05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

15.

STAFF REPORT - Closing of Lilac Avenue

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to closing Lilac Avenue north of Ironwood Road:

a)         the closing of Lilac Avenue north of Ironwood Road on plan 33M-514 BE APPROVED; and,

b)         the proposed by-law appended to the staff report dated November 29, 2016 as Appendix ‘A’ BE INTRODUCED at a future meeting of Municipal Council upon expiry of the appeal period for the zoning bylaw amendment on the abutting development lands and when the precise legal description being confirmed for the purpose of closing Lilac Avenue north of Ironwood Road.  (2016-T05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

16.

STAFF REPORT - RFP 16-44 Irregular Bid - Engineering Services for the Detailed Design of the First Phase of the York Street Sewer Separation

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the work outlined in the Request for Proposal (RFP) 16-44 Engineering Services for the Detailed Design of the First Phase of  the York Street Sewer Separation:

a)         the proposal submitted by AECOM Canada Limited, with respect to Engineering Services for the Detailed Design of the First Phase of York Street Sewer Separation at their proposed fee of $295,289.50, including 10% contingency, excluding H.S.T., BE ACCEPTED; it being noted that this is being reported as an irregular bid per the Procurement of Goods and Services Policy, Section 19.4 c.) only one (1) bid was received for this RFP;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated November 29, 2016 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a  formal agreement or having a purchase order, or contract record relating to the subject matter of this approval; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-F18)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

17.

STAFF REPORT - RFP16-49 Irregular Bid - Engineering Services for City Centre Servicing Strategy

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the work outlined in the Request for Proposal (RFP) 16-49 Engineering Services for City Centre Servicing Strategy:

a)         the proposal submitted by AECOM Canada Limited, with respect to Engineering Services for the City Centre Servicing Strategy at their proposed fee of $246,689.00, including 10% contingency, excluding H.S.T., BE ACCEPTED; it being noted that this is being reported as an irregular bid per the Procurement of Goods and Services Policy, Section 19.4 c.) as only one (1) bid was received for this RFP;

b)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated November 29, 2016 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a  formal agreement or having a purchase order, or contract record relating to the subject matter of this approval; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-F18)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

18.

STAFF REPORT - Comments on Ministry of Transportation Ontario (MTO) Discussion Paper on Cycling Initiatives for Submission to the Environmental Bill of Rights (EBR) Registry

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the comments and discussion on the Ministry of Transportation Ontario (MTO) Discussion Paper on Cycling Initiatives BE ENDORSED and BE SUBMITTED to the Ministry of the Environment’s Environmental Bill of Rights (EBR) Registry posting (EBR 012-8772) titled MTO Discussion Paper on Cycling Initiatives; it being noted that the due date for comments is November 30, 2016.  (2016-T05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

III.

SCHEDULED ITEMS

19.

PUBLIC PARTICIPATION MEETING - Application by Cedar Hollow Developments Limited - Street Renaming - Cedarpark Crescent (East of Cedarhollow Boulevard)

That, on the recommendation of the Senior Planner, the proposed by-law appended to the staff report dated November 29, 2016 as Appendix 'A' BE INTRODUCED at the Municipal Council meeting to be held on December 6, 2016 to change the portion of “Cedarpark Crescent”, east of Cedarhollow Boulevard, to “Cedarpark Way” effective January 1, 2017;  it being noted that the applicant shall be responsible for all costs related to the street renaming including, but not limited to, street signage, advertisements and by-law registration costs;

it being pointed out that at the public participation meeting associated with this matter, no submissions were received.  (2016-D12).

Motion to Approve clause 19.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

Motion to Open the public participation meeting.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

Motion to Close the public participation meeting.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

20.

Lake Erie Bi-National Phosphorous Reduction Target

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the attached revised comments with respect to the Lake Erie Bi-National Phosphorus Reduction Target and the Environmental Bill of Rights (EBR) Registry Number 012-8760, BE ENDORSED; it being noted that the Civic Works Committee received the attached presentation from M. Uza, Environment and Climate Change Canada and S. George, Ontario Ministry of the Environment and Climate Change and the attached presentation and revised Appendix 'B' from J. Lucas, Director, Water and Wastewater, with respect to this matter.  (2016-E13)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

IV.

ITEMS FOR DIRECTION

21.

1st Report of the Rapid Transit Implementation Working Group

That the following actions be taken with respect to the 1st Report of the Rapid Transit Implementation Working Group (RTIWG) from its meeting held on November 10, 2016:

a)         the Rapid Transit Implementation Working Group (RTIWG) meetings BE HELD in Council Chambers and BE LIVE STREAMED; it being noted that the second Thursday of the month from 4:30 pm to 6:30 pm was established as the regular meeting date for the RTIWG; it being further noted that the December meeting will be held Thursday, December 15, 2016 at 4:30 pm; and,

b)         clauses 1 to 8 BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

22.

PUBLIC SUBMISSION - S. Ryall, Race Director, Forest City Road Races -  Request for Permanent Finish Line on the North Side of Dufferin Avenue, between Clarence Street and Wellington Street

That the communication dated October 25, 2016, from S. Ryall, Race Director, Forest City Road Race, with respect to installing a permanent finish line on the north side of Dufferin Avenue, between Clarence Street and Wellington Street, BE REFERRED to the Civic Administration for report back on what might be done to accommodate their request, including the associated costs.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

23.

REQUEST FOR DELEGATION STATUS - L. McKenzie, Gleed Inc., Broker - Disabled Street Parking

That the delegation and a communication dated November 10, 2016, from L. McKenzie, with respect to disabled street parking, BE RECEIVED. (2016+-T02)

Motion to Approve clause 23.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

Motion to Approve L. McKenzie’s request for delegation status.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

24.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at November 8, 2016, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

25.

(ADDED) COUNCILLOR SUBMSSION - Terms of Reference and Public Consultation Process - Environmental Assessment

That the Civic Administration BE DIRECTED to:

a)            report back at a future meeting of the Civic Works Committee with a Council Policy regarding potential procedures to require the draft Terms of Reference related to an Environmental Assessment (EA) process to be posted on the City of London’s website for a minimum of 30 days prior to the draft Terms of Reference being brought forward to Municipal Council for consideration and approval;  and,

b)            pending the report back in a), above, 30 days’ notice be given prior to the statutory public meetings relative to the EA Process with respect to the One River Master Plan.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

26.

(ADDED) COUNCILLOR SUBMSSION - Traffic Calming

That the Civic Administration BE DIRECTED to investigate and report back on a potential educational campaign for the purpose of influencing specific driving behaviours in London, including the costs associated with such a campaign with the aim of reducing the demand for expensive traffic calming measures.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

VI.

CONFIDENTIAL (See Confidential Appendix to the 16th Report of the Civic Works Committee enclosed for Members only.)

The Civic Works Committee convened in camera from 7:23 PM to 7:28 PM after having passed a motion to do so, with respect to the following matter:

C-1

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to the City’s prosecutorial role under its agreement with the Province.

VII.

ADJOURNMENT

The meeting adjourned at 8:36 PM.