Corporate Services Committee

Report

14th Meeting of the Corporate Services Committee

Monday, July 17, 2023 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• S. Stevenson, 
• S. Trosow, 
• and D. Ferreira 

ABSENT:

• H. McAlister 
• and Mayor J. Morgan 

ALSO PRESENT:

• Councillor J. Pribil; L. Livingstone, A. Barbon, S. Corman, K. Dickins, D. Escobar, A. Hagan, H. McNeely, K. Murray, K. Oudekerk, J. Paradis, A. Rammeloo, K. Scherr, B. Westlake-Power, P. Yeoman

  Remote Attendance:  Councillors C. Rahman, A. Hopkins; B. Baar, B. Card, E. Bennett, M. Schulthess, C. Smith

  The meeting is called to order at 12:01 PM.

   

---

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That Consent Items 2.1 to 2.8 BE APPROVED, excluding Item 2.5.

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

2.1

2022 Investment Portfolio Report

• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Finance Supports, the 2022 Investment Portfolio Report, providing a summary of the performance of the City of London’s investments, BE RECEIVED for information.

  
  
  
  
  Motion Passed

2.2

Elected Officials and Appointed Citizen Members 2023 Remuneration

• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Finance Supports, the report dated July 17, 2023, entitled “Elected Officials and Appointed Citizen Members 2023 Remuneration” BE RECEIVED for information.  

  
  
  
  
  Motion Passed

2.3

2022 Emergency Procurement - Forestry Operations

• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the report and source of financing for purchase orders issued under Section 14.2 of the Procurement of Goods and Services Policy BE RECEIVED with respect to the Forestry Operations emergency procurement in response to storm damaged trees in May 2022 at a total price of $209,143 (HST excluded).

  
  
  
  
  Motion Passed

2.4

Delegation of Authority By-law: Environment and Infrastructure Approvals and Agreements

• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed Delegation of Authority by-law as appended to the staff report dated July 17, 2023 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to:
  
  a)    delegate the authority to bind the Corporation of the City of London to members of Civic Administration in a specific list of circumstances; and,
  
  b)    authorize the execution by the applicable delegated member of the Civic Administration of any contract, agreement or other documents, as required, to give effect to the delegated decision, as indicated in Appendix "A".

  
  
  
  
  Motion Passed

2.6

Freedom of the City - HMCS Prevost

• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That, on the recommendation of the City Clerk, and in response to the request of the HMCS Prevost, the HMCS Prevost BE AUTHORIZED to exercise its previously granted Freedom of the City of London on Saturday, September 23, 2023, to mark the Centennial of the Naval Reserves.

  
  
  
  
  Motion Passed

2.7

City of London Days at Budweiser Gardens - United Way

• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That, on the recommendation of the City Clerk and in accordance with Council’s City of London Days at Budweiser Gardens Policy, the request from the United Way Elgin & Middlesex to host the annual Stairclimb on November 2, 2023, BE APPROVED as a City of London Day at Budweiser Gardens.

  
  
  
  
  Motion Passed

2.8

Update on Association of Municipalities of Ontario Board Advocacy

• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That the communication dated July 17, 2023 from Councillor A. Hopkins regarding the Update on Association of Municipalities of Ontario Board Advocacy BE RECEIVED.

  
  
  
  
  Motion Passed

4.

Items for Direction

4.1

Consideration of Appointments to the London Community Advisory Committees

• That the following actions be taken with respect to the Community Advisory Committees:

  a)  that the following actions be taken with respect to appointments to the Animal Welfare Community Advisory Committee:

       i)     the following individuals BE APPOINTED as Voting Members to the Animal Welfare Community Advisory Committee for the term ending February 2024:

  • Nicole Karsch
  • Steve Ryall

       ii)     the City Clerk BE DIRECTED to have the application for the Animal Welfare Community Advisory Committee remain on the City website in order to receive additional applications for appointment;

  b)  the consideration of appointments to the Community Advisory Committee on Planning BE FORWARDED to the Municipal Council for a decision; it being noted of the following voting record from the Corporate Services Committee:

  Mark C. Ambrogio - 4 votes
  Sarvarinder Singh Dohil - 4 votes
  Danalynn - 2 votes
  Jeff Gard - 2 votes

  c)  the following individuals BE APPOINTED as Voting Members to the Diversity, Inclusion and Anti-Oppression Community Advisory Committee for the term ending February 2024:

  • Saleme Atieh
  • David Godwin
  • Margot Stothers
  • Nandini Syed

  d)  the following individuals BE APPOINTED as Voting Members to the Environmental Stewardship and Action Community Advisory Committee for the term ending February 2024:

  • Becca Amendola
  • Russell Duvernoy
  • Amy Ford
  • Mary Ann Hodge
  • Allison Pert

  e)   the consideration of appointments to the Integrated Transportation Community Advisory Committee BE FORWARDED to the Municipal Council for a decision; it being noted of the following voting record from the Corporate Services Committee:

  Emily Poirier - 4 votes
  Anuar Issa - 3 votes
  Christopher DeGroot - 2 votes
  Amanda Pfeffer - 2 votes

  
  
  
  Motion Passed

  Voting Record:

  
  
• Moved by: S. Trosow
  Seconded by: D. Ferreira

  That the following actions be taken with respect to the Community Advisory Committees:

  a)  the following individuals BE APPOINTED as Voting Members to the Animal Welfare Community Advisory Committee for the term ending February 2024:

  • Nicole Karsch
  • Steve Ryall

  and 

  b)  the City Clerk BE DIRECTED to have the application for the Animal Welfare Community Advisory Committee remain on the City website in order to receive additional applications for appointment. 

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)
• Election:

  Consideration of appointment to the Community Advisory Committee on Planning.

  
  

  Mark Ambrogio(18.18 %):	S. Trosow, and D. Ferreira
  Paul Michael Anderson(9.09 %):	D. Ferreira
  Crispin Colvin(0.00 %):	None
  Danalynn(9.09 %):	D. Ferreira
  Robin Easterbrook(9.09 %):	S. Lewis
  Stephen Fenn(0.00 %):	None
  Mohsen Gabr(9.09 %):	S. Lewis
  Jeff Gard(18.18 %):	S. Lewis, and S. Stevenson
  David Godwin(9.09 %):	S. Stevenson
  Sarvarinder Singh Dohil(18.18 %):	S. Stevenson, and S. Trosow
  Abstain(0.00 %):	S. Trosow
  Conflict (0):	None
  Absent (2):	Mayor J. Morgan, and H. McAlister

  
  
  
  Majority Winner: Jeff Gard; Mark Ambrogio; Sarvarinder Singh Dohil
• Election:

  Second selection round - Community Advisory Committee on Planning

  
  

  Ambrosio, Mark(25.00 %):	S. Lewis, S. Trosow, and D. Ferreira
  Anderson, Paul Michael(0.00 %):	None
  Danalynn(16.67 %):	S. Trosow, and D. Ferreira
  Dohil, Sarvarinder Singh(33.33 %):	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Easterbrook, Robin(0.00 %):	None
  Gabr, Mohsen(0.00 %):	None
  Gard, Jeff(16.67 %):	S. Lewis, and S. Stevenson
  Godwin, David(8.33 %):	S. Stevenson
  Abstain(0.00 %):	None
  Conflict (0):	None
  Absent (2):	Mayor J. Morgan, and H. McAlister

  
  
  
  Majority Winner: No majority
• Election:

  Second selection round - Community Advisory Committee on Planning

  
  

  Dohil, Sarvarinder Singh(33.33 %):	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Ambrosio, Mark(33.33 %):	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Danalynn(16.67 %):	S. Trosow, and D. Ferreira
  Gard, Jeff(16.67 %):	S. Lewis, and S. Stevenson
  Abstain(0.00 %):	None
  Conflict (0):	None
  Absent (2):	Mayor J. Morgan, and H. McAlister

  
  
  
  Majority Winner: No majority
• Moved by: S. Trosow
  Seconded by: S. Stevenson

  That the consideration of appointments to the Community Advisory Committee on Planning BE FORWARDED to the Municipal Council for a decision; it being noted of the following voting record from the Corporate Services Committee:

  Ambrogio - 4 votes

  Dohil - 4 votes

  Danalynn - 2 votes

  Gard - 2 votes

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)
• Election:

  Consideration of Appointment to the Diversity, Inclusion and Anti-Oppression Community Advisory Committee.

  
  

  Saleme Atieh(25.00 %):	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  David Godwin(18.75 %):	S. Lewis, S. Stevenson, and D. Ferreira
  Ainsley Graham(12.50 %):	S. Trosow, and D. Ferreira
  Margot Stothers(18.75 %):	S. Lewis, S. Stevenson, and S. Trosow
  Nandini Syed(25.00 %):	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Abstain(0.00 %):	None
  Conflict (0):	None
  Absent (2):	Mayor J. Morgan, and H. McAlister

  
  
  
  Majority Winner: Nandini Syed; Saleme Atieh; David Godwin; Margot Stothers
• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That the following individuals BE APPOINTED as Voting Members to the Diversity, Inclusion and Anti-Oppression Community Advisory Committee for the term ending February 2024:

  • Saleme Atieh
  • David Godwin
  • Margot Stothers
  • Nandini Syed
  
  

  Yeas: (3)	S. Lewis, S. Stevenson, and D. Ferreira
  Nays: (1)	S. Trosow
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (3 to 1)
• Election:

  Consideration of Appointment to the Environmental Stewardship and Action Community Advisory Committee.

  
  

  Alfred Adu Bobi(6.25 %):	S. Lewis
  Becca Amendola(18.75 %):	S. Stevenson, S. Trosow, and D. Ferreira
  Jordan Elizabeth Buck(6.25 %):	S. Stevenson
  Russell Duvernoy(12.50 %):	S. Stevenson, and D. Ferreira
  Amy Ford(12.50 %):	S. Stevenson, and D. Ferreira
  Mary Ann Hodge(18.75 %):	S. Lewis, S. Trosow, and D. Ferreira
  Allison Pert(18.75 %):	S. Lewis, S. Stevenson, and D. Ferreira
  Susan Ratz(6.25 %):	S. Lewis
  Abstain(0.00 %):	S. Lewis, and S. Trosow
  Conflict (0):	None
  Absent (2):	Mayor J. Morgan, and H. McAlister

  
  
  
  Majority Winner: Allison Pert; Becca Amendola; Mary Ann Hodge; Amy Ford; Russell Duvernoy
• Moved by: S. Trosow
  Seconded by: D. Ferreira

  That the following individuals BE APPOINTED as Voting Members to the Environmental Stewardship and Action Community Advisory Committee for the term ending February 2024:

  • Becca Amendola
  • Russell Duvernoy
  • Amy Ford
  • Mary Ann Hodge
  • Allison Pert
  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)
• Election:

  Consideration of Appointment to the Integrated Transportation Community Advisory Committee.

  
  

  Christopher DeGroot(18.18 %):	S. Trosow, and D. Ferreira
  Anuar Issa(18.18 %):	S. Stevenson, and D. Ferreira
  Thomas Lardner(9.09 %):	S. Lewis
  Tyler Macklem(0.00 %):	None
  Emily Poirier(36.36 %):	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Craig Power(0.00 %):	None
  Amanda Pfeffer(18.18 %):	S. Lewis, and S. Stevenson
  Abstain(0.00 %):	S. Trosow
  Conflict (0):	None
  Absent (2):	Mayor J. Morgan, and H. McAlister

  
  
  
  Majority Winner: No majority
• Election:

  Consideration of Appointment to the Integrated Transportation Community Advisory Committee.

  
  

  Emily Poirier(36.36 %):	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Christopher DeGroot(18.18 %):	S. Trosow, and D. Ferreira
  Anuar Issa(27.27 %):	S. Lewis, S. Stevenson, and D. Ferreira
  Amanda Pfeffer(18.18 %):	S. Lewis, and S. Stevenson
  Abstain(0.00 %):	S. Trosow
  Conflict (0):	None
  Absent (2):	Mayor J. Morgan, and H. McAlister

  
  
  
  Majority Winner: No majority
• Moved by: S. Stevenson
  Seconded by: S. Lewis

  That the consideration of appointments to the Integrated Transportation Community Advisory CommitteeBE FORWARDED to the Municipal Council for a decision; it being noted of the following voting record from the Corporate Services Committee:

  Poirer - 4 votes

  Issa - 3 votes

  DeGroot - 2 votes

  Pfeffer - 2 votes

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

4.2

Application - Issuance of Proclamation - Blood Cancer Awareness Month - Leukemia and Lymphoma Society of Canada

• Moved by: S. Trosow
  Seconded by: D. Ferreira

  That items 4.2 to 4.4 BE APPROVED. 

  4.2       Application – Issuance of Proclamation – Blood Cancer Awareness Month – Leukemia and Lymphoma Society of Canada

  That based on the application dated June 30, 2023 from Leukemia and Lymphoma Society of Canada-London Ontario, the month of September 2023 BE PROCLAIMED Blood Cancer Awareness Month-Leukemia and Lymphoma Society of Canada.

  4.3       Application - Issuance of Proclamation – Arthritis Awareness Month

  That based on the application dated July 6, 2023 from Arthritis Society Canada, the month of September 2023 BE PROCLAIMED Arthritis Awareness Month.

  4.4       Issuance of Proclamation - Freedom of the City

  That based on the application dated July 6, 2023 from His Majesty's Canadian Ship (HMCS) Prevost, September 23, 2023 BE PROCLAIMED Freedom of the City.

  
  

  Yeas: (3)	S. Lewis, S. Trosow, and D. Ferreira
  Absent: (3)	Mayor J. Morgan, H. McAlister, and S. Stevenson

  
  
  
  Motion Passed (3 to 0)

4.5

Application - Issuance of Proclamation - National Coaches Week

• Moved by: S. Trosow
  Seconded by: S. Stevenson

  That based on the application dated July 5, 2023 from Coaches Association of Ontario with respect to the National Coaches Week, the proclamation request BE RECEIVED; it being noted that the City Clerks Office will follow up on the application, in advance of the Council meeting of July 25, 2023. 

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

5.

Deferred Matters/Additional Business

None.

2.

Consent

2.5

Council Policy Manual Review 2023

• That, on the recommendation of the City Clerk, the following actions be taken with respect to the “Policy for the Establishment and Maintenance of Council Polices”:
  
  a)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices B1 and B2 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to provide for the following new Council Policies:
  
  1.    Anti-Racism and Anti-Oppression Policy
  2.    Municipal Compliance Service
  
  b)    the following items, related to the Council Policy Manual Review 2023, BE REFERRED to the Governance Working Group for consideration: 

  the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices C1 to C49, to make the specified amendments to the following Council Policies:
   
  1.    Accountability & Transparency to Public Policy 
  2.    Assessment Growth Policy 
  3.    Assumption of Works and Services 
  4.    Audio Recording of Municipal Council and Standing Committee In Closed Session Meetings Policy 
  5.    Benefits for Survivors of Employees Killed on the Job 
  6.    Capital Budget and Financing Policy 
  7.    Child Care Policies 
  8.    City of London Records Management Policy 
  9.    City-Owned Residential Properties 
  10.    Collective Bargaining Activities 
  11.    Community Arts Investment Program 
  12.    Corporate Asset Management Policy 
  13.    Corporate Plaques and Recognitions Policy 
  14.    Corporate Sponsorship and Advertising Policy 
  15.    Debt Management Policy 
  16.    Dedication of Fire Stations 
  17.    Demolition Control 
  18.    Employee Service Recognition Program 
  19.    Financial Assistance for Program Activity Fees 
  20.    Grants to Centennial Hall 
  21.    Hiring of Employees Policy 
  22.    Investment Policy 
  23.    Land Dedication 
  24.    Lessee Protection and Non-Competitive Clauses
  25.    Mayor - Contracted Staff 
  26.    Mayor's New Year's Honour List Policy 
  27.    Members of Council Public Registry Declaration of Interest 
  28.    Multi-Year Budget Policy 
  29.    Naming Renaming or Dedication of Municipal Property, Buildings and Park Elements Policy 
  30.    Naturalized Areas and Wildflower Meadows 
  31.    Policy for the Establishment and Maintenance of Council Policies 
  32.    Procurement of Goods & Services Policy 
  33.    Promotion of Corporate Products and Services to City Staff 
  34.    Public Access During Council and Standing Committee Meetings 
  35.    Public Art Monument Policy 
  36.    Public Notice Policy 
  37.    Public Registry Declaration of Interest for Local Boards 
  38.    Reduced Rental Rates for Non-Profit Groups
  39.    Remuneration for Elected Officials and Appointed Citizen Members Policy
  40.    Rental of Lands for Billboards 
  41.    Request to Waive or Reduce Facility Rental Fees
  42.    Reserve and Reserve Fund Policy
  43.    Retirement Dinners for Service Area Leads
  44.    Rzone Policy
  45.    Sale and Other Disposition of Land Policy
  46.    Special Events Policies and Procedures Manual
  47.    Surplus Deficit Policy
  48.    Use of the City Hall Cafeteria Policy
  49.    Using Centennial Hall for City Sponsored Events
  
  c)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies:
  
  1.    Athletic Travel Grants
  2.    City of London Race Relations Anti Racism Policy (to be replaced by Anti-Racism and Anti-Oppression Policy)
  3.    Diversity and Inclusion Policy for the City of London (to be replaced by Anti-Racism and Anti-Oppression Policy)
  4.    Enforcement of City Personnel Policy
  5.    Gender Equity in Recreation Services
  6.    Inclusion in Recreation Facilities, Parks and Services
  7.    Landing of Helicopters Policy 
  8.    Protocol for Unapproved Aboriginal Burial Sites
  9.    Siting of Cannabis Retail Stores in London.

  
  
  
  Motion Passed

  Voting Record:

  
  

• The following is withdrawn with the approval of the Corporate Services Committee. 

  Moved by: S. Trosow
  Seconded by: S. Stevenson

  That the matter of the Council Policy Manual Review 2023, BE REFERRED to the Governance Working Group for consideration.  

  
  
  
  
  
• Moved by: S. Trosow
  Seconded by: D. Ferreira

  That the following items, related to the Council Policy Manual Review 2023, BE REFERRED to the Governance Working Group for consideration:

  b)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices C1 to C49, to make the specified amendments to the following Council Policies:
   
  1.    Accountability & Transparency to Public Policy 
  2.    Assessment Growth Policy 
  3.    Assumption of Works and Services 
  4.    Audio Recording of Municipal Council and Standing Committee In Closed Session Meetings Policy 
  5.    Benefits for Survivors of Employees Killed on the Job 
  6.    Capital Budget and Financing Policy 
  7.    Child Care Policies 
  8.    City of London Records Management Policy 
  9.    City-Owned Residential Properties 
  10.    Collective Bargaining Activities 
  11.    Community Arts Investment Program 
  12.    Corporate Asset Management Policy 
  13.    Corporate Plaques and Recognitions Policy 
  14.    Corporate Sponsorship and Advertising Policy 
  15.    Debt Management Policy 
  16.    Dedication of Fire Stations 
  17.    Demolition Control 
  18.    Employee Service Recognition Program 
  19.    Financial Assistance for Program Activity Fees 
  20.    Grants to Centennial Hall 
  21.    Hiring of Employees Policy 
  22.    Investment Policy 
  23.    Land Dedication 
  24.    Lessee Protection and Non-Competitive Clauses
  25.    Mayor - Contracted Staff 
  26.    Mayor's New Year's Honour List Policy 
  27.    Members of Council Public Registry Declaration of Interest 
  28.    Multi-Year Budget Policy 
  29.    Naming Renaming or Dedication of Municipal Property, Buildings and Park Elements Policy 
  30.    Naturalized Areas and Wildflower Meadows 
  31.    Policy for the Establishment and Maintenance of Council Policies 
  32.    Procurement of Goods & Services Policy 
  33.    Promotion of Corporate Products and Services to City Staff 
  34.    Public Access During Council and Standing Committee Meetings 
  35.    Public Art Monument Policy 
  36.    Public Notice Policy 
  37.    Public Registry Declaration of Interest for Local Boards 
  38.    Reduced Rental Rates for Non-Profit Groups
  39.    Remuneration for Elected Officials and Appointed Citizen Members Policy
  40.    Rental of Lands for Billboards 
  41.    Request to Waive or Reduce Facility Rental Fees
  42.    Reserve and Reserve Fund Policy
  43.    Retirement Dinners for Service Area Leads
  44.    Rzone Policy
  45.    Sale and Other Disposition of Land Policy
  46.    Special Events Policies and Procedures Manual
  47.    Surplus Deficit Policy
  48.    Use of the City Hall Cafeteria Policy
  49.    Using Centennial Hall for City Sponsored Events

  c)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 , to repeal the following Council Policies:

  1.    Athletic Travel Grants
  
  4.    Enforcement of City Personnel Policy
  
  7.    Landing of Helicopters Policy 
  8.    Protocol for Unapproved Aboriginal Burial Sites
  9.    Siting of Cannabis Retail Stores in London.

  
  
  
  
  
• Moved by: S. Trosow
  Seconded by: D. Ferreira

  Motion to approve part b)

  That the following items, related to the Council Policy Manual Review 2023, BE REFERRED to the Governance Working Group for consideration:

  b)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices C1 to C49, to make the specified amendments to the following Council Policies:
   
  1.    Accountability & Transparency to Public Policy 
  2.    Assessment Growth Policy 
  3.    Assumption of Works and Services 
  4.    Audio Recording of Municipal Council and Standing Committee In Closed Session Meetings Policy 
  5.    Benefits for Survivors of Employees Killed on the Job 
  6.    Capital Budget and Financing Policy 
  7.    Child Care Policies 
  8.    City of London Records Management Policy 
  9.    City-Owned Residential Properties 
  10.    Collective Bargaining Activities 
  11.    Community Arts Investment Program 
  12.    Corporate Asset Management Policy 
  13.    Corporate Plaques and Recognitions Policy 
  14.    Corporate Sponsorship and Advertising Policy 
  15.    Debt Management Policy 
  16.    Dedication of Fire Stations 
  17.    Demolition Control 
  18.    Employee Service Recognition Program 
  19.    Financial Assistance for Program Activity Fees 
  20.    Grants to Centennial Hall 
  21.    Hiring of Employees Policy 
  22.    Investment Policy 
  23.    Land Dedication 
  24.    Lessee Protection and Non-Competitive Clauses
  25.    Mayor - Contracted Staff 
  26.    Mayor's New Year's Honour List Policy 
  27.    Members of Council Public Registry Declaration of Interest 
  28.    Multi-Year Budget Policy 
  29.    Naming Renaming or Dedication of Municipal Property, Buildings and Park Elements Policy 
  30.    Naturalized Areas and Wildflower Meadows 
  31.    Policy for the Establishment and Maintenance of Council Policies 
  32.    Procurement of Goods & Services Policy 
  33.    Promotion of Corporate Products and Services to City Staff 
  34.    Public Access During Council and Standing Committee Meetings 
  35.    Public Art Monument Policy 
  36.    Public Notice Policy 
  37.    Public Registry Declaration of Interest for Local Boards 
  38.    Reduced Rental Rates for Non-Profit Groups
  39.    Remuneration for Elected Officials and Appointed Citizen Members Policy
  40.    Rental of Lands for Billboards 
  41.    Request to Waive or Reduce Facility Rental Fees
  42.    Reserve and Reserve Fund Policy
  43.    Retirement Dinners for Service Area Leads
  44.    Rzone Policy
  45.    Sale and Other Disposition of Land Policy
  46.    Special Events Policies and Procedures Manual
  47.    Surplus Deficit Policy
  48.    Use of the City Hall Cafeteria Policy
  49.    Using Centennial Hall for City Sponsored Events

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)
• Moved by: S. Trosow
  Seconded by: D. Ferreira

  Motion to approve part c) of the above-noted referral motion:

  c)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 , to repeal the following Council Policies:

  1.    Athletic Travel Grants

  4.    Enforcement of City Personnel Policy

  7.    Landing of Helicopters Policy 
  8.    Protocol for Unapproved Aboriginal Burial Sites
  9.    Siting of Cannabis Retail Stores in London.

  
  

  Yeas: (2)	S. Trosow, and D. Ferreira
  Nays: (2)	S. Lewis, and S. Stevenson
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Failed (2 to 2)
• Moved by: S. Trosow
  Seconded by: D. Ferreira

  Motion to approve part a) of the report recommendation:

  That, on the recommendation of the City Clerk, the following actions be taken with respect to the “Policy for the Establishment and Maintenance of Council Polices”:
  
  a)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices B1 and B2 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to provide for the following new Council Policies:
  
  1.    Anti-Racism and Anti-Oppression Policy
  2.    Municipal Compliance Service

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)
• Moved by: S. Trosow
  Seconded by: S. Lewis

  That the following from part c) BE APPROVED:

  c)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies:
  
  2.    City of London Race Relations Anti Racism Policy (to be replaced by Anti-Racism and Anti-Oppression Policy)
  3.    Diversity and Inclusion Policy for the City of London (to be replaced by Anti-Racism and Anti-Oppression Policy)
  
  5.    Gender Equity in Recreation Services
  6.    Inclusion in Recreation Facilities, Parks and Services
  
  

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)
• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That the following from part c) BE APPROVED:

  c)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies:
  
  1.    Athletic Travel Grants

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)
• Moved by: S. Stevenson
  Seconded by: S. Lewis

  That the following from part c) BE APPROVED:

  c)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies:
  
  4.    Enforcement of City Personnel Policy

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)
• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That the following from part c) BE APPROVED:

  c)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies:
  
  7.    Landing of Helicopters Policy 
  
  

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)
• Moved by: S. Stevenson
  Seconded by: S. Lewis

  That the following from part c) BE APPROVED:

  c)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies:
  
  8.    Protocol for Unapproved Aboriginal Burial Sites

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)
• Moved by: D. Ferreira
  Seconded by: S. Stevenson

  That the following from part c) BE APPROVED:

  c)    the proposed by-laws as appended to the staff report dated July 17, 2023 as Appendices D1 to D9 BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2023, to repeal the following Council Policies:

  9.    Siting of Cannabis Retail Stores in London.

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That the Corporate Services Committee convenes in Closed Session to consider the following:
  
  6.1 Labour Relations/Employee Negotiations
  
  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and
  employee negotiations in regard to one of the Corporation’s unions including communications necessary for that purpose and for the
  purpose of providing instructions and direction to officers and employees of the Corporation.
  
  6.2 Solicitor-Client Privileged Advice
  
  A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

  
  

  Yeas: (4)	S. Lewis, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

  The Corporate Services Committee convenes in Closed Session from 2:12 PM to 2:30 PM.

  
  

7.

Adjournment

• Moved by: D. Ferreira
  Seconded by: S. Stevenson

  That the meeting BE ADJOURNED.

  
  
  
  Motion Passed

  That the meeting adjourned at 2:34 PM.