I.

DISCLOSURES OF PECUNIARY INTEREST

1.

Members to disclose pecuniary interest(s) related to agenda items, if applicable.

II.

CONSENT ITEMS

2.

Director, Environment, Fleet and Sold Waste - Environmental Programs Update.

Recommendation:  That, on the recommendation of the Director - Environment, Fleet and Solid Waste, the following report BE RECEIVED. (2013-E01)

3.

Director, Environment, Fleet and Solid Waste - Comments on Environmental Bill of Rights Registry Halton Recycling-Environmental Compliance Approval.

Recommendation: 

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following comments BE APPROVED and submitted by London Municipal Council in its entirety to the Ministry of Environment by April 20, 2013 in response to the Environmental Bill of Rights Registry posting (EBR 011-8496) titled Halton Recycling Ltd.

(2013-E02)

4.

Managing Director, Environmental and Engineering Services and City Engineer - Contract Award : Tender No. T13-32 2013 Growth Management Implementation Strategy (GMIS) Southdale Road West Widening.

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to awarding the contract for the Southdale Road West Widening from Wonderland Road to Wharncliffe Road (TS1486, TS1254-12, ES2467, EW3543):

(a)        the bid submitted by Bre-Ex Limited, 247 Exeter Road, London, N6L1A5, at its submitted tendered price of $6,001,132.08 (excluding H.S.T.) for the 2013 Southdale Road Widening Contract BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Limited was the lowest of six (6) bids received and meets the City’s specifications and requirements in all areas;

(b)        Stantec Consulting Limited, 1069 Wellington Road South, Suite 214, London, Ontario, N6E 1H6 BE APPOINTED Consulting Engineers for the contract administration and resident supervision of the said project in the amount of $567,050.00 (excluding H.S.T.), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy and based upon the fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers;

(c)        future additional annual operating costs of $17,000.00 BE APPROVED as a first priority commitment from available assessment growth in 2014 subject to final budget approval;

(d)        the financing for this project BE APPROVED as set out in the Source of Financing Report appended to the staff reort dated April 8, 2013;

(e)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

(f)        the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-32); and,

(g)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

(2013-L04)

5.

Managing Director, Environmental and Engineering Services and City Engineer - Contract Award: Tender No. 13-16 Meadowlily Footbridge Rehabilitation.

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Meadowlily Footbridge Rehabilitation Project (TS1213):

(a)        the bid submitted by McLean Taylor Construction Limited, 25 Water Street, St. Marys, ON N4X 1B1, at its submitted tendered price of $1,919,939.80 (excluding H.S.T.), for the Meadowlily Footbridge Rehabilitation Project BE ACCEPTED; it being noted that the bid submitted by McLean Taylor Construction Limited was the lowest of five (5) bids received and meets the City's specifications and requirements in all areas;

(b)        AECOM Canada Ltd, 250 York Street, Suite 410, London, Ontario, N6A 6K2 BE AUTHORIZED to carry out the resident inspection and contract administration of the said project in the amount of $149,490.00 (excluding H.S.T.), in accordance with Section 15.2(g) of the Procurement of Goods and Services Policy;

(c)        the consulting fee for the project identified in (b), above, which is in accordance with the estimate on file, and which is based upon the Fee Guideline for Professional Engineering Services recommended by the Ontario Society of Professional Engineers BE APPROVED;

(d)        the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 8, 2013;

(e)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

(f)        the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 13-16); and,

(g)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

(2013-L04)

6.

Managing Director, Environmental and Engineering Services and City Engineer - Contract Award: Tender No. 13-18 2013 Arterial Road Rehabilitation Contract.

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the contract for the 2013 Arterial Road Rehabilitation Contract (TS1446-13):

(a)        the bid submitted by Coco Paving Inc. 1865 Clarke Road, London ON N5X 3Z6, at its submitted tendered price of $4,683,000.00 (excluding H.S.T.), for the  2013 Arterial Road Rehabilitation Contract, BE ACCEPTED, it being pointed out that the bid submitted by Coco Paving Inc. was the lowest of two (2) bids received and meets the City’s specifications and requirements in all areas; and it being further noted that there is no anticipated additional operating costs to the Planning & Environmental and Engineering Services budget in 2014 and subsequent years associated with approval of this tender;

(b)        the financing for this project BE APPROVED as set out in the Source of Financing Report appended to the staff report dated April 8, 2013;

(c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

(d)        the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-18); and,

(e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

(2013-L04)

7.

Managing Director, Environmental and Engineering Services and City Engineer - Single Source Supply and Delivery of Tractor Backhoe.

Recommendation:  That, on the recommendation of the Managing Director – Environmental and Engineering Services and City Engineer, and the concurrence of the Director-Environment, Fleet and Solid Waste, that the following actions be taken:

1.         The negotiated amount with Strongco Limited Partnership, 6171 Col. Talbot Road, London, ON N6P 1J2, for the supply and delivery of one (1) Case Model 590SN Tractor Backhoe at their proposed price of $130,000.00, HST extra, BE ACCEPTED on a single source basis as per section 14.4 (d). of the Procurement of Goods and Services Policy;

2.         That the funding for this purchase BE APPROVED as set out in the Source of Finance Report appended to the staff report dated April, 8, 2013;

3.         Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; and

4.         Approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval.

(2013-F18)

8.

Managing Director, Environmental and Engineering Services and City Engineer - Contract Award: Tender No. 13-05 2013 Infrastructure Lifecycle Renewal Program Contract 4: Edward Street Reconstruction.

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2013 Lifecycle Renewal Program, Contract #4: Edward Street Reconstruction Project (ES2414-13, EW3765-13, TS3014-13).

(a)        the bid submitted by Bre-Ex Ltd. (Bre-Ex), 247 Exeter Road, London, ON, N6L 1A5, at its tendered price of $2,737,897.60 (excluding H.S.T.), for the 2013 Infrastructure Lifecycle Renewal Program, Contract #4 project, BE ACCEPTED; it being pointed out that the bid submitted by Bre-Ex was the lowest of nine bids received and meets the City's specifications and requirements in all areas;

(b)        Archibald, Gray, McKay Consulting Engineers (AGM), 3514 White Oak Road London ON,  N6E 2Z9, BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $279,119.00 (excluding H.S.T.); noting that this firm completed the engineering design, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

(c)        minor future additional annual operating costs of $900.00 BE RECOGNIZED as a result of this project; noting that these costs are as a result of new infrastructure installation and will be considered and accommodated within future Water & Wastewater operating budgets;

(d)        the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report date April 8, 2013;

(e)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

(f)        the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-05); and

(g)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

(2013-L04)

9.

Managing Director, Environmental and Engineering Services and City Engineer - Amendments to the Traffic and Parking By-law.

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and  City Engineer, the attached proposed by-law (Appendix “A”) BE INTRODUCED at the Municipal Council meeting to be held on April 16, 2013 for the purpose of amending the Traffic and Parking By-law (P.S. 111). (2013-C01)

10.

Managing Director, Environmental and Engineering Services and City Engineer - Tender 13-36 Replacement of Sidewalks, Curb and Gutter and Hot Mix Asphalt.

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for Tender 13-36, Replacement of Sidewalks, Curb & Gutter and Hot Mix Asphalt:

a)         the bid submitted by McCann Paving Inc., P.O. Box 100, Stratford, Ontario N5A 6S8 at their tendered price of $2,507,254.08 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by McCann Paving Inc. was the lowest of five bids received and meets the City’s specifications and requirements in all areas;

b)         the financing for this project BE APPROVED as set out in the Source of Finance Report appended to the staff report dated April 8, 2013;

c)         the Civic Administration BE AUTHORIZED to undertake all of the administrative acts that are necessary in connection with this contract;

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-36); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

 (2013-L04)

11.

Director, Roads and Transportation - Pedestrians Crossing Richmond Street and Piccadilly Street.

Recommendation:  That, on the recommendation of the Director of Roads and Transportation, NO ACTION BE TAKEN with respect to installing an intersection pedestrian signal on Richmond Street at Piccadilly Street.  (2013-T07)

III.

SCHEDULED ITEMS

12.

4:15 PM Public Pariticpation Meeting - Managing Director, Environmental and Engineer Services and City Engineer - Update on New Funding Model and By-law For Water, Wastewater and Stormwater Services.

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer the following actions be taken to clarify and consolidate changes to the relevant water, wastewater and stormwater rates, fees and charges, which came into effect March 1, 2013:

a)         the attached proposed by-law (Appendix ‘A’), to repeal and replace By-law Nos. W-3 “A by-law to provide for the Regulation of Water Supply in the City of London”, and W-7 “A by-law to provide for the setting of rates and charges for water supply in the City of London”, BE INTRODUCED at the Municipal Council meeting of April 16, 2013;

b)         the attached proposed by-law (Appendix ‘B’), to repeal and replace By-law Nos. WM-15 “A by-law for imposing a sewer system charge”, WM-26 “A by-law to establish the Schedule of Sewer System Fees and Charges”, and W.-1911-23 “A by-law to regulate the charges to property owners who connect their properties to the sewer works of the City of London”, BE INTRODUCED at the Municipal Council meeting of April 16, 2013; and,

c)         the report dated April 8, 2013 with respect to these matters BE RECEIVED.

(2013-C01)

13.

4:30 PM Managing Director, Environmental and Engineering Services and City Engineer - Environmental and Engineering Initiatives.

IV.

ITEMS FOR DIRECTION

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

ADJOURNMENT