Corporate Services Committee

Report

Meeting #:	21st Meeting of the Corporate Services Committee
Date:	Tuesday, November 05, 2019 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers

PRESENT:

• Councillors J. Morgan (Chair),
• J. Helmer ,
• P. Van Meerbergen,
• A. Kayabaga,
• and Mayor E. Holder

ABSENT:

• S. Hillier

ALSO PRESENT:

• A.L. Barbon, G. Bridge, B. Card, I. Collins, B. Coxhead, S. Khan, L. Livingstone, J. Logan, A. Macpherson, V. Morgado, C. Saunders, S. Spring, M. Stone, T. Wellhauser, B. Westlake-Power

  The meeting is called to order at 12:34 PM. 

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests are disclosed. 

2.

Consent

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That items 2.1 to 2.6 BE APPROVED. 

  
  

  Yeas: (5)	A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan
  Absent: (1)	S. Hillier

  
  Motion Passed (5 to 0)

2.1

2019 Accessibility Compliance Report

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Acting Director of Human Resources, the staff report dated November 5, 2019 regarding the 2019 accessibility compliance report BE RECEIVED for information.

  
  
  
  Motion Passed

2.2

Recognition Event for Black History Month

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Acting Director, Human Resources, the staff report dated November 5, 2019 regarding an event to recognize Black History Month BE RECEIVED and any decision BE DEFERRED until a review of the Issuance of Proclamation Policy is completed and a report is submitted at a future date.

   

  
  
  
  Motion Passed

2.3

Budweiser Gardens:  City Approval of Digital Wall Capital Lease Agreement

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:
  
  a)     the capital lease to add a digital wall of TV’s at Budweiser Gardens BE APPROVED for the purpose of advertising; and,
  
  b)     the by-law appended to the staff report dated November 5, 2019 as Appendix “B”, BE INTRODUCED at the Municipal Council meeting to be held on November 12, 2019 to delegate approval authority for up to $150,000 as it relates to approval of capital lease agreements for Budweiser Gardens to the City Treasurer or delegate.

  
  
  
  Motion Passed

2.4

RFT 19-90 Plumbing Services at Various City of London Facilities - Irregular Result

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the selection of a Licensed Plumbing Services Provider at various City of London facitilities:
  
  a)     the proposal submitted by Besterd Mechanical, 1070 Wilton Grove Road, London ON N6N 1C6 for the provision of Plumbing Services at various City of London facilities in accordance RFT19-90 Plumbing Services at Various City of London Facilities, at a total estimated annual cost of $178,870.00 (excluding HST), BE ACCEPTED; it being noted that this is an Irregular Result under Section 8.10 (b) of the Procurement of Goods & Service Policy;
  
  b)     the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this contract; and
  
  c)     the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract, having a purchase order, or contract record relating to the subject matter of this approval.

  
  
  
  Motion Passed

2.5

Pre-Authorized Tax Payment Plan By-law and Collection of Property Taxes By-law

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to property taxation for 2020:
  
  a)     the by-law, as appended to the staff report dated November 5, 2019 (Appendix A), BE INTRODUCED at the Council meeting to be held on November 12, 2019 to amend By-law A-5505-497 “A by-law to authorize the implementation of a pre-authorized payment plan for The Corporation of the City of London” by repealing paragraph 10 therein and by replacing with a new paragraph 10 for the provision of the calculation of pre-authorized payments; and,
  
  b)      the by-law,  as appended to the staff report dated November 5, 2019 (Appendix B), BE INTRODUCED at the Council meeting to be held on November 12, 2019 to amend By-law A-8 the “Property Tax Collection By-law" by repealing sections 1.8 and 1.9 and by replacing them with new sections for the provision of the calculation of the interim tax levy.

  
  
  
  Motion Passed

2.6

City of London Days at the Budweiser Gardens - Showdown in the Downtown

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the City Clerk, the request from London Health Sciences Centre to hold the Showdown in the Downtown – Knock Out Kidney Disease on September 26, 2020, BE APPROVED as a City of London Day at the Budweiser Gardens; it being noted that four days remain for 2020, with no other requests pending.

  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Parkinson Society Southwestern Ontario - Request for Exemption and Policy Amendment - City of London Days at Budweiser Gardens

• Moved by: J. Helmer
  Seconded by: E. Holder

  That the following actions be taken with respect to the request of the Parkinson Society Southwestern Ontario for an additional City of London day at the Budweiser Gardens:

  a)     notwithstanding the existing policy, the request for the Parkinson Society of Southwestern Ontario for a City of London day event at the Budweiser Gardens, BE APPROVED for June 2020, subject to the availability of the venue; and,

  b)     the City Clerk BE DIRECTED to report back to the Corporate Services Committee with respect to potential policy amendments to allow for flexibility related to requests.  

  
  

  Yeas: (5)	A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan
  Absent: (1)	S. Hillier

  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That the Corporate Services Committee convene, In Closed Session, for consideration of the following:

  6.1          Land Disposition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instructions to be Applied to any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2          Litigation/Potential Litigation / Solicitor-Client Privileged Advice

  A matter pertaining to litigation with respect to the partial expropriation of property located at 1932 Wonderland Road North, including matters before administrative tribunals, affecting the municipality or local board, LPAT File Number LC 190008; advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with the expropriation of property located at 1932 Wonderland Road North; and directions and instructions to officers and employees or agents of the municipality regarding settlement negotiations and conduct of litigation in connection with the expropriation of a property located at 1932 Wonderland Road North.

  6.3          Personal Matters/Identifiable Individual

  A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2020 Mayor’s New Year’s Honour List.

  
  

  Yeas: (5)	A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan
  Absent: (1)	S. Hillier

  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 12:55 PM to 1:06 PM. 

  
  

7.

Adjournment

The meeting adjourned at 1:07 PM.