I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Changes to the Flood Deductible at Wastewater Facilities

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated April 28, 2014, with respect to Changes to the Flood Deductible at Wastewater Facilities, BE RECEIVED for information. (2014-L19)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

3.

Gore Road Bridge Replacement (Tender No. 14-28)

Recommendation:  That, notwithstanding the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the Gore Road Bridge Replacement Tender (TS1214, EW3765-14, ES2414-14, and PD2135-14):

a)            the bid submitted by Bre-Ex Construction Inc., at its corrected tendered price of $4,452,409.41 (excluding H.S.T.), for the Gore Road Bridge Replacement project BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of four (4) bids received and meets the City's specifications and requirements in all areas;

b)          Dillon Consulting Limited, BE APPOINTED Consulting Engineers for the contract administration and resident supervision of the said project in the amount of $394,075.55 (excluding H.S.T.), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy and based upon the fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers;

c)            the Civic Administration BE DIRECTED to provide a source of financing for the project for consideration at the Municipal Council meeting to be held on May 6, 2014;

d)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)            the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender T14-28); and,

f)             the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-F18)

Motion Passed

YEAS: S. Orser, H.L. Usher, N. Branscombe (3)

NAYS: P. Van Meerbergen (1)

4.

Supply of Turbo Blower Systems for Vauxhall, Adelaide and Oxford Wastewater Treatment Plants

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and delivery of five (5) turbo blower systems for Vauxhall, Adelaide and Oxford Wastewater Treatment Plants, RFP14-04:

a)         the quoted price of $742,000.00 excluding HST, as submitted by APGN Inc., BE ACCEPTED;

b)         the funding for this purchase BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 28, 2014;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and,

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval.  (2014-F17)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

5.

Rail Safety Week

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the staff report dated April 28, 2014, with respect to Rail Safety Week, BE RECEIVED for information.  (2014-P15)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

6.

Richmond Street North Pedestrian Crossing Environmental Assessment Study Appointment of Consulting Engineer

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the appointment of a consultant for the Richmond Street North Pedestrian Crossing Environmental Assessment (PD2043):

a)         AECOM, BE APPOINTED Consulting Engineers to complete the Environmental Assessment Study for Richmond Street North Pedestrian Crossing, in the amount of $199,550.00 excluding HST, in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 28, 2014;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-A05)

7.

Appointment of Consulting Engineer for Engineering Services for the Functional and Detailed Design of the Hyde Park No. 5 SWMF (ESSWM-HP5)

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to appointment of a consultant for Engineering Services Functional & Detailed Design of the Hyde Park No. 5 SWM Facility:

a)         AECOM Canada Ltd. BE APPOINTED to carry out the functional and detailed design of the Hyde Park No. 5 Stormwater Management Facility (ESSWM-HP5) in the total amount of $249,597.00, including contingency, excluding HST; in accordance with Section 15.2(d) of the Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated April 28, 2014;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract with the consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-AO5)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

8.

Transportation Energy Optimization Plan (TEOP)

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to Light Emitting Diode (LED) street lights:

a)         the implementation of an LED Street Light Upgrade Program BE APPROVED IN PRINCIPLE, subject to a business case being provided, as part of the 2015 Budget process, outlining capital and operating financial considerations;

b)         the Civic Administration BE AUTHORIZED to enter into a contract with RealTerm Energy, at a cost of $90,000.00 excluding HST, for the purchase of the street light mapping, data collection, photometric design and technical review related to the LED street light conversion project, in accordance with Procurement of Goods and Services Policy Section 14.4 Single Source, clauses e) and g); it being noted that this data will be used to populate the City of London’s Corporate Asset Management Database and will also provide the data necessary to develop a comprehensive business case in support of an LED Street Light Upgrade Program;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;

d)         approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval;

e)         the financing for this project BE APPROVED as identified in the Sources of Financing Report appended to the staff report dated April 28, 2014;

f)         the proposed street light design criteria appended to the staff report dated April 28, 2014, BE CIRCULATED to interested stakeholder for comments; and,

g)         the Civic Administration BE DIRECTED to report back at a future meeting of the Civic Works Committee summarizing the stakeholders’ comments and formalizing new street light design criteria adopting LED street lights as the only approved fixture for new construction and new developments.  (2014-T11)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

III.

SCHEDULED ITEMS

9.

Amendments to the Traffic and Parking By-law

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, appended to the staff report dated April 28, 2014, BE INTRODUCED at the Municipal Council meeting to be held on May 6, 2014 for the purpose of amending the Traffic and Parking By-law; it being noted that Part 2 “No Stopping” of the Background Section of the staff report should read “Except Saturday, September 1st.”  (P.S. 111);

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

Motion to open public participation meeting.

Motion to close public participation meeting.

10.

Amendments to the Streets By-law and the Various Fees and Charges By-law

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-laws appended to the staff report dated April 28, 2014 BE INTRODUCED at the Municipal Council meeting to be held on May 6, 2014 for the purpose of amending the Streets By-law (S-1) and the Various Fees and Charges By-Law (A-47), in order to incorporate fees and charges currently contained in the Streets By-law into the Various Fees and Charges By-law, which will significantly reduce the potential for inconsistency and increase the efficiency in updating those fees and charges, as required;

it being pointed out that at the public participation meeting associated with this matter, the following individual made an oral submission in connection therewith: 

Susan Smith, 124 Bruce Street – indicating that if the amendment to the by-law is passed at the Municipal Council meeting of May 6, 2014, a retroactive application of the fees listed in the schedule doesn’t seem appropriate but should be amended to the specific date the by-law is amended; requesting that an amendment be made specific to that new schedule so that it does not apply to any of the properties enumerated in item 9; and requesting confirmation that there would be no additional amendments with respect to moving these items to another by-law within the next five years.  (2014-C01)

Motion to open public participation meeting.

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

Motion to close public participation meeting.

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

IV.

ITEMS FOR DIRECTION

11.

4th Report of the Transportation Advisory Committee

Recommendation:  That the following actions be taken with respect to the 4th Report of the Transportation Advisory Committee (TAC), from its meeting held on April 1, 2014:

a)            the following actions be taken with respect to the 2014 Thames Region Ecological Association Bicycle Festival:

i)              clause 1, part a) BE APPROVED, subject to confirmation of whether or not funding is being provided from any other City funding sources; and,

ii)             the City Clerk BE REQUESTED to develop a process to ensure that all requests for funding from an advisory committee include disclosure as to whether or not any additional City funding is being received from another source; it being noted that part a) reads as follows:

“a) that, notwithstanding part 11(e)(iii) of clause 5(16) of the Policy Manual, which indicates that financial grants/contributions or awards to third party individuals, organizations or groups shall be directed to the appropriate Civic Department to be addressed through the approval and reporting processes already established by the Municipal Council for those situations and due to the timing of the establishment of the Cycling Advisory Committee, the amount of $1,500.00 to support the 2014 Thames Region Ecological Association Bicycle Festival BE APPROVED from the Transportation Advisory Committee’s (TAC) 2014 Budget; it being noted that the TAC has funded the TREA Bicycle Festival for a number of years in an effort to educate the public on different modes of transportation; it being further noted that the Transportation Advisory Committee received communications from D. Szoller, TREA, with respect to this matter;

b)    clauses 1b), 1c) and clauses 2 to 9 BE RECEIVED.

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

12.

Beaverbrook and Riverside - High Density Traffic Zone Safety Issues

Recommendation:  That the communication dated April 28, 2014, received from Councillor J.L. Bryant and Councillor P. Hubert, with respect to high density traffic zone safety issues at Beaverbrook Avenue and Riverside Drive, BE REFERRED to the Civic Administration for report back as soon as possible with an alternate plan, notwithstanding previous reports on this matter; it being noted that the Civic Administration will consult with both Councillor J.L. Bryant and Councillor P. Hubert as part of the review. (2014-T08)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

13.

Council Resolution for Green Energy London Co-operative Inc. (GEL) goal to conduct a Neighbourhood Energy Reduction Action Plan Field Test in the City of London

Recommendation:  That the communication dated April 16, 2014, received from S. O’Neill and D. Szoller, requesting a Council resolution with respect to the Green Energy London Cooperative Inc.’s (GEL) goal to conduct a Neighbourhood Energy Reduction Action Plan Field Test in London, BE REFERRED to the Civic Administration for consideration as part of the Community Energy Action Plan; it being noted that the Civic Administration will consult with GEL when considering the GEL’s request.  (2014-E19)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

14.

Pedestrian Rail Safety

Recommendation:  That the communication dated April 17, 2014, received from D. Davy, with respect to Pedestrian Rail Safety, BE REFERRED to the Civic Administration to consult with Ms. Davy and report back to the Civic Works Committee with respect to the outcome of the consultation with Ms. Davy.   (2014-T08)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

15.

(Added)  Additional Sidewalks in the Sherwood Fox Public School Area

That the Civic Administration BE REQUESTED to report back at a future meeting of the Civic Works Committee with respect to the actions that will be taken in response to concerns raised by residents in the area of W. Sherwood Fox Public School regarding the need for additional sidewalks. 

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, N. Branscombe (4)

16.

(Added)  Proposed Improved Signage and Road Markings

That it BE NOTED that Councillor S. Orser enquired about the possibility of improving signage and road markings in the area of Belfield Street and Huron Street for the pedestrian crossing.  The Managing Director, Environmental and Engineering Services and City Engineer advised that he would ensure this work was included in his service area’s work plan.

VI.

ADJOURNMENT

The meeting adjourned at 6:14 PM.