That, on the recommendation of the Managing Director, Parks and Recreation, the following actions be taken with respect to Tender 19-67:
a) the bid submitted by Graceview Enterprises Inc., 51200 Yorkie Line, Belmont, Ontario, N0L 1B0, to construct the Kilally Sport Fields as per T19-67, at its tendered price of $4,175,080.53, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Graceview Enterprises Inc. was the lowest bid received and meets the City’s specifications and requirements in all areas;
b) in addition to the base bid, the provisional items towards a LED scoreboard in the amount of $67,250.00 (including all electrical and excluding HST) BE ADDED to the contract amount; it being noted that sports users groups may contribute financially to this item in the future;
c) in addition to the base bid, a contingency representing 5% of the bid or $208,754.00 BE ADDED to the total contract amount;
d) the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 13, 2019;
e) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;
f) the approvals given, herein, BE CONDITIONAL upon The Corporation entering into a formal contract with the contractor for the work; and,
g) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-R06)