I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

II.

CONSENT ITEMS

2.

5th Report of the Transportation Advisory Committee

That the 5th Report of the Transportation Advisory Committee, from its meeting held on May 3, 2016, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (4)

3.

Increase in Engineering Fees - Southeast Pumping Station and Reservoir - Project No. EW3614

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to increasing the engineering fees for the Southeast Pumping Station and Reservoir Project (EW3614):

a)         the resident inspection and contract administration fees for AECOM Canada Ltd., BE INCREASED in the amount of $703,173.00 from $3,586,478.00, excluding H.S.T., to a revised total of $4,289,651.00, excluding H.S.T., for increased costs for resident inspection and contract administration for the Southeast Reservoir and Pumping Station Project (EW3614) due to a construction delay; it being noted that this request for increase in funds is within the existing funding allocation for the project;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 24, 2016 as Appendix "A";

c)         the consulting fees for the project BE APPROVED in accordance with the estimate on file, which are based upon the Fee Guideline for the Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; and,

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

it being noted that the Corporation previously entered into a formal contract with AECOM Canada Ltd. to undertake the resident inspection and contract administration of this project, and this work is an extension of that contract.  (2016-A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

4.

Amendments to the Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated May 24, 2016 as Appendix 'A' BE INTRODUCED at the Municipal Council meeting to be held on May 31, 2016 for the purpose of amending the Traffic and Parking By-law (P.S. 111).(2016-T08)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (4)

5.

Watermain Cleaning and Relining Renewal

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the 2016 Watermain Cleaning and Lining program:

a)         the extension of the renewable contract with Fer-Pal Construction Limited, BE APPROVED at a valued of $5,263,357.31, excluding H.S.T.;

b)         the contract BE INCREASED by $472,000.00, excluding H.S.T., to complete additional work in accordance with the Procurement of Goods and Services Policy Clause 20.3;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 24, 2016 as Appendix 'A';

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

it being noted that this is the last year of a three-year renewable contract, where the City has the sole discretion to renew the contract based on price and performance, and the additional work is to achieve acceptable fire flow at a critical location.  (2016-E08)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (4)

6.

Kilally South Stormwater Management Study Municipal Class Environmental Study Addendum

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Addendum to the Kilally South Stormwater Management Study Municipal Class Environmental Assessment (Kilally South EA):

a)         the preferred servicing alternative for the Kilally South EA BE ACCEPTED in accordance with the Municipal Class EA addendum process requirements; it being noted that the preferred servicing Alternative 6 for the West Basin identified in 2003 has been reviewed and is consistent with the current planning context;

b)         a Notice of Addendum BE FILED with the Municipal Clerk; and,

c)         the Addendum to the Kilally South Stormwater Management Study Municipal Class EA Schedule ‘B’ BE PLACED on public record for a 30-day review period.  (2016-E03)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (4)

7.

Appointment of Consulting Engineer - Hyde Park Community Stormwater Servicing Environmental Assessment Addendum Consultant Appointment

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to appointment of a consultant for the Hyde Park Community Stormwater Servicing Environmental Assessment Addendum:

a)         AECOM Canada Ltd. BE APPOINTED to carry out the Hyde Park Community Stormwater Servicing Environmental Assessment Addendum in the total amount of $176,170.00, plus a further $22,072.00 for contingency, provisional items and allowance, excluding H.S.T.; in accordance with Section 15.2(g) of the Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated May 24, 2016 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract with the consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (4)

8.

Appointment of Consulting Engineer for Contract Administration Services Associated with the Construction of 2016 Infrastructure Renewal Projects - William Street and Wellington Street Reconstruction, Ashland Avenue Reconstruction and Iroquois Avenue Reconstruction

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the following 2016 Infrastructure Renewal Projects; William Street and Wellington Streeet Reconstruction, Ashland Avenue Reconstruction and Iroquois Avenue Reconstruction:

a)         the following Consulting Engineering firms BE AUTHORIZED to carry out the contract administration services, including geotechnical services for the projects, at the upset amounts identified below, in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy:

i)          William Street and Wellington Street Reconstruction: RV Anderson Associates Limited (RVA), in the amount of $177,100.00 including contingency, excluding H.S.T.;

ii)         Ashland Avenue Reconstruction: Stantec Consulting Ltd. (Stantec); in the amount of $190,047.00, including contingency, excluding H.S.T.;

iii)        Iroquois Avenue Reconstruction: Archibald, Gray & McKay Ltd. (AGM); in the amount of $207,452.30 including contingency, excluding H.S.T.;

b)         the financing for the work identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated May 24, 2016 as Appendix ‘A’;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the work to be done relating to these projects (William Street and Wellington Street Tender 16-03, Ashland Avenue Tender 16-17  and Iroquois Avenue Tender 16-28); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other document, if required, to give effect to these recommendations.  (2016-A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (4)

9.

Elgin-Middlesex Pumping Station - Operation and Maintenance Services Agreement Review of Contract Term Extension

That, on the recommendation of the Director, Water and Wastewater, the Civic Administration BE DIRECTED to notify the Ontario Clean Water Agency of the Municipal Council’s intent to review and consider extending the term of the current services agreement, undertake contract renewal negotiations with Partner Municipalities and, report back to the Municipal Council with recommendations with respect to the Services Agreement between Partner Municipalities and the Ontario Clean Water Agency for Contracted Operations at the Elgin-Middlesex Pumping Station.  (2016-A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (4)

10.

Appointment of Consulting Engineer - Long Term Solid Waste Resource Recovery and Disposal Plans

a)         Golder Associates Ltd. BE APPOINTED Consulting Engineers in the amount of $567,000.00, including 15% contingency, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 24, 2016 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (4)

III.

SCHEDULED ITEMS

None.

IV.

ITEMS FOR DIRECTION

None.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

11.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at May 17, 2016, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

12.

(ADDED)  Rainbow Crosswalks

That the Civic Administration BE DIRECTED to create a rainbow crosswalk in advance of the 2016 Pride London festival, the location of which will be determined in consultation with Pride London.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

VI.

CONFIDENTIAL (Confidential Appendix to the 9th Report of the Civic Works Committee enclosed for Members only.)

The Civic Works Committee convened in camera from 1:09 PM to 1:59 PM after having passed a motion to do so, with respect to the following matter:

C-1.

A matter pertaining to Litigation currently before the Superior Court of Justice, Court files No. 7132/12, 8922/12, 1235/13, 1294/13, 2438/15 affecting the municipality; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

VII.

ADJOURNMENT

The meeting adjourned at 2:17 PM.