Recommendation: That, on the
recommendation of the Managing Director, Environmental and Engineering
Services and City Engineer, the following actions be taken with respect to
the award of contracts for the 2013 Lifecycle Renewal Program, Contract #4:
Edward Street Reconstruction Project (ES2414-13, EW3765-13, TS3014-13).
(a) the bid submitted by Bre-Ex Ltd.
(Bre-Ex), 247 Exeter Road, London, ON, N6L 1A5, at its tendered price of
$2,737,897.60 (excluding H.S.T.), for the 2013 Infrastructure Lifecycle
Renewal Program, Contract #4 project, BE ACCEPTED; it being pointed out that
the bid submitted by Bre-Ex was the lowest of nine bids received and meets
the City's specifications and requirements in all areas;
(b) Archibald, Gray, McKay
Consulting Engineers (AGM), 3514 White Oak Road London ON, N6E 2Z9, BE
AUTHORIZED to carry out the resident inspection and contract administration
for the said project in accordance with the estimate, on file, at an upset
amount of $279,119.00 (excluding H.S.T.); noting that this firm completed the
engineering design, based upon the Fee Guideline for Professional Engineering
Services, recommended by the Ontario Society of Professional Engineers; and
in accordance with Section 15.2 (g) of the City of London’s Procurement of
Goods and Services Policy;
(c) minor future additional annual
operating costs of $900.00 BE RECOGNIZED as a result of this project; noting
that these costs are as a result of new infrastructure installation and will
be considered and accommodated within future Water & Wastewater operating
budgets;
(d) the financing for this project
BE APPROVED as set out in the Sources of Financing Report appended to the
staff report date April 8, 2013;
(e) the Civic Administration BE
AUTHORIZED to undertake all the administrative acts that are necessary in
connection with this project;
(f) the approval given herein BE
CONDITIONAL upon the Corporation entering into a formal contract or issuing a
purchase order for the material to be supplied and the work to be done
relating to this project (Tender 13-05); and
(g) the Mayor and the City Clerk BE
AUTHORIZED to execute any contract or other documents, if required, to give
effect to these recommendations.
(2013-L04)
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