Governance Working Group

Report

3rd Meeting of the Governance Working Group

Thursday, July 27, 2023 at 1:00 P.m. - 4:00 P.m.

Committee Room #5

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• H. McAlister, 
• P. Cuddy, 
• S. Stevenson, 
• J. Pribil, 
• S. Trosow, 
• C. Rahman, 
• A. Hopkins, 
• S. Franke, 
• D. Ferreira, 
• and S. Hillier 

ALSO PRESENT:

• S. Corman, M. Goldrup, K. Huckabone, J. Paradis, M. Schulthess

  Remote Attendance: L. Livingstone, A. Barbon, A. Bush, J. Raycroft, E. Skalski

  The meeting was called to order at 1:09 PM; it being noted that Councillors P. Cuddy, S. Franke and S. Hillier were in remote attendance.

   

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

None.

• Moved by: A. Hopkins
  Seconded by: D. Ferreira

  That, a change in order of the Governance Working Group Agenda BE APPROVED, to provide for Item 5.1 in Stage 5, Confidential, to be considered after Stage 1, Call to Order.

  
  
  
  
  Motion Passed

2.

Consent Items

2.1

Schedule of 2023 Governance Working Group Meeting Dates

• Moved by: D. Ferreira
  Seconded by: H. McAlister

  That the following dates BE ESTABLISHED as monthly meeting dates for Governance Working Group (GWG):

  • Monday, August 28;
  • Monday, September 25;
  • Monday, October 16;
  • Monday, November 6;
  • Monday, November 27; and
  • Monday, December 18.

  it being noted that the meeting times will be at 1:00 PM.

  
  
  
  
  Motion Passed

3.

Items for Discussion

None.

4.

Deferred Matters/Additional Business

4.1

Ward Boundary Review - Verbal Update

• Moved by: S. Stevenson
  Seconded by: A. Hopkins

  That the Verbal Update on the Ward Boundary Review from the City Clerk BE RECEIVED.

  
  
  
  
  Motion Passed

4.2

Council Members' Expense Account Policy Update

• That the following actions be taken with respect to the draft Council Members' Expense Account Policy:

  a)    that section 4.2, part c), item vi BE AMENDED to read "advertising, in the manner deemed appropriate by the Member to extend greetings";

  b)    that section 4.2, part c), item vii BE AMENDED to read "expenses related to ward matters, including such expenses as: neighbourhood or constituent meetings, notices, printing, and other engagement opportunities deemed appropriate by the Member;" and;

  c)    the balance of the draft Council Member's Expense Account Policy BE REFERRED to the next meeting of Governance Working Group for further discussion; 

  it being noted that an update to the transportation allowance in 4.2c) ix A. will come forward at a future meeting of Governance Working Group (GWG) for consideration.

  
  
  
  
  

  ADDITIONAL VOTES:

  
  
• Moved by: D. Ferreira
  Seconded by: S. Stevenson

  That section 4.2, part c), item vi BE AMENDED to remove "Seasons Greetings" and replace with "greetings".

  
  
  
  
  Motion Passed
• Moved by: S. Trosow
  Seconded by: S. Lewis

  That section 4.2, part c), item vii BE AMENDED to remove references to "ward office" and "lease of constituency office space within the ward".

   

  
  
  
  
  Motion Passed
• Moved by: D. Ferreira
  Seconded by: S. Stevenson

  That the draft Council Members' Expense Account Policy BE REFERRED to the next meeting of Governance Working Group for further discussion.

   

  
  
  
  
  Motion Passed

4.3

Appointment of Deputy Mayor - Verbal Update

• That the Verbal Update on the Appointment of Deputy Mayor Policy from the City Clerk BE RECEIVED and that the City Clerk BE DIRECTED to bring forward a report on Strong Mayor legislation to a future meeting of Governance Working Group.

  
  
  
  
  

  ADDITIONAL VOTES:

  
  
• Moved by: S. Trosow
  Seconded by: D. Ferreira

  That the Verbal Update on the Appointment of Deputy Mayor Policy from the City Clerk BE RECEIVED.

  
  
  
  
  Motion Passed
• Moved by: C. Rahman
  Seconded by: D. Ferreira

  That the City Clerk BE DIRECTED to bring forward a report on Strong Mayor legislation to a future meeting of Governance Working Group.

  
  
  
  
  Motion Passed

4.4

Remuneration for Elected Officials and Appointed Citizen Members - Verbal Update

• Moved by: S. Trosow
  Seconded by: D. Ferreira

  That the Verbal Update on the Remuneration for Elected Officials and Appointed Citizen Members Policy from the City Clerk BE RECEIVED.

  
  
  
  
  Motion Passed

4.5

Selection Process Policy for Appointing Members to Committees, Civic Boards and Commissions - Verbal Update

• Moved by: S. Trosow
  Seconded by: D. Ferreira

  That the Verbal Update on the Selection Process Policy for Appointing Members to Committees, Civic Boards and Commissions from the City Clerk BE RECEIVED.

  
  
  
  
  Motion Passed

5.

Confidential (Enclosed for Members only.)

• Moved by: A. Hopkins
  Seconded by: D. Ferreira

  That the Governance Working Group convenes In Closed Session, in order to consider a matter pertaining to an identifiable individual; employment-related matters; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.

  
  
  
  
  Motion Passed

  The Governance Working Group convenes, In Closed Session at 1:12 PM, and reconvenes in public session at 2:48 PM.

  
  
• Moved by: A. Hopkins
  Seconded by: S. Lewis

  That the Governance Working Group recess at this time.

  
  
  
  
  

  The Governance Working Group recesses at 2:49 PM and reconvenes at 3:00 PM.

  
  

6.

Adjournment

• Moved by: S. Trosow
  Seconded by: D. Ferreira

  That the meeting BE ADJOURNED.

  
  
  
  
  Motion Passed

  The meeting adjourned at 3:57 PM.