Corporate Services Committee

Report

6th Meeting of the Corporate Services Committee

Monday, March 25, 2024 at 1:00 P.m. - 2:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors H. McAlister (Chair), 
• P. Cuddy, 
• S. Stevenson, 
• C. Rahman, 
• and P. Van Meerbergen 

ALSO PRESENT:

• Councillors J. Pribil, S. Trosow, A. Hopkins; B. Baar, A. Barbon, I. Collins, K. Dickins, K. Murray, J. Paradis, T. Pollitt, A. Rammeloo, E. Skalski, C. Smith, J. Taylor.

  Remote Attendance: Deputy Mayor S. Lewis; M. Galczynski, E. Hunt, M. Schulthess, C. Stark.

  The meeting is called to order at 1:00 PM it being noted that Councillor P. Van Meerbergen was in remote attendance.

   

---

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That consent items 2.1 to 2.5 BE APPROVED.

  
  

  Yeas: (5)

  P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (5 to 0)

2.1

City of London Days at Budweiser Gardens - United Way Elgin and Middlesex

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That, on the recommendation of the City Clerk and in accordance with Council’s City of London Days at Budweiser Gardens Policy, the request from the United Way Elgin & Middlesex to host the annual Stairclimb on November 13, 2024, BE APPROVED as a City of London Day at Budweiser Gardens, notwithstanding Council’s policy which restricts groups from having more than two event days over a consecutive five-year period.

  
  
  
  
  Motion Passed

2.2

2024 Debenture Issuance

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:
  
  a)   the Civic Administration BE AUTHORIZED to proceed with the issuance of debentures in the capital markets upon suitable market conditions to provide permanent financing for capital works in an amount not to exceed $30,000,000; and

  b)    the Civic Administration BE INSTRUCTED to schedule and convene an appropriately timed Special Corporate Services Committee meeting upon successful placement of the City’s debt in the capital markets to ensure adequate time for Council approval while adhering to the necessary financial settlement requirements. 

  
  
  
  
  Motion Passed

2.3

Hyde Park Business Improvement Association Request for Five-Year Payment Plan for Amounts Owing

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That, on the recommendation of the Deputy City Manager, Finance Supports, in accordance with section 6.2 (b) of Municipal By-Law No. C.P.-1519-490, the following actions be taken with respect to the Hyde Park Business Improvement Association (BIA):
  
  a)    the request from the Hyde Park Business Improvement Association (appended to the staff report dated March 25, 2024 as Appendix "A") to repay their amounts owing due to tax reductions in the net amount of $155,423 over a period of five years, from 2024 to 2028, in equal installments BE APPROVED; and
  
  b)    interest on the outstanding amounts owing due to tax reductions BE WAIVED during the period of the repayment plan;
  
  it being noted that the Corporate Services Committee received a communication dated February 29, 2024 from D. Szpakowski, CEO & General Manager and T. Delaney, Chair, Hyde Park Business Improvement Association with respect to this matter.

  
  
  
  
  Motion Passed

a.

D. Szpakowski, CEO and General Manager and T. Delaney, Chair, Hyde Park Business Improvement Association

2.4

Elected Officials and Appointed Citizen Members 2024 Remuneration

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That, on the recommendation of the Deputy City Manager, Finance Supports, the report dated March 25, 2024 regarding Elected Officials and Appointed Citizen Members 2024 Remuneration BE RECEIVED for information.

  
  
  
  
  Motion Passed

2.5

Employee Attendance 2023

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That, on the recommendation of the Deputy City Manager, Enterprise Supports, the report dated March 25, 2024 regarding Employee Attendance 2023 BE RECEIVED for information purposes. 

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That items 4.1 to 4.6 BE APPROVED.

  
  

  Yeas: (5)

  P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (5 to 0)

4.1

Application - Issuance of Proclamation - World Press Freedom Day

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That based on the application dated February 23, 2024 from Ink Stained Wretches, May 3, 2024 BE PROCLAIMED World Press Freedom Day.

  
  
  
  
  Motion Passed

4.2

Application - Issuance of Proclamation - Apraxia Awareness Day

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That based on the application from Apraxia Kids Canada, May 14, 2024 BE PROCLAIMED Apraxia Awareness Day.

  
  
  
  
  Motion Passed

4.3

Application - Issuance of Proclamation - National Day of Awareness for Missing and Murdered Indigenous Women and Girls and Two-Spirited People

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That based on the application dated March 4, 2024 from The City of London's Indigenous Employee Resource Group (ERG), May 5, 2024 BE PROCLAIMED National Day of Awareness for Missing & Murdered Indigenous Women & Girls & Two-Spirit People. 

  
  
  
  
  Motion Passed

4.4

Application - Issuance of Proclamation - GBS and CIDP Awareness Month

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That based on the application dated March 7, 2024 from GBS-CIDP Foundation of Canada, the month of May 2024 BE PROCLAIMED GBS and CIDP Awareness Month.

  
  
  
  
  Motion Passed

4.5

Application - Issuance of Proclamation - World Sickle Cell Awareness Day, Ontario Sickle Cell Awareness Day

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That based on the application dated March 8, 2024 from Sickle Cell Awareness Group of Ontario (SCAGO), June 19, 2024 BE PROCLAIMED World Sickle Cell Awareness Day, Ontario Sickle Cell Awareness Day.

  
  
  
  
  Motion Passed

4.6

Application - Issuance of Proclamation - National British Home Child Day

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That based on the application dated March 11, 2024 from Home Children Canada, September 28, 2024 BE PROCLAIMED National British Home Child Day.

  
  
  
  
  Motion Passed

4.7

Consideration of Appointment to the Animal Welfare Community Advisory Committee (Requires up to 6 New Members)

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That Michael Rist BE APPOINTED as a voting member to the Animal Welfare Community Advisory Committee for the term ending March 31, 2025.

  
  

  Yeas: (5)

  P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: P. Cuddy
  Seconded by: S. Stevenson

  That the Corporate Services Committee convenes In Closed Session to consider the following:
  
  6.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  6.2 Litigation/Potential Litigation / Solicitor-Client Privileged Advice
   
  A matter pertaining to litigation or potential litigation and advice that is subject to solicitor-client privilege, including communications necessary for that purpose and directions and instructions to officers and employees or agents of the municipality.

  
  

  Yeas: (5)

  P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes In Closed Session from 1:05 PM to 1:55 PM.

  
  

7.

Adjournment

• Moved by: P. Cuddy
  Seconded by: S. Stevenson

  That the meeting BE ADJOURNED.

  
  
  
  
  Motion Passed

  The meeting adjourned at 1:59 PM.