Audit Committee

Report

Meeting #:	3rd Meeting of the Audit Committee
Date:	Wednesday, November 07, 2018 at 12:00 P.m. - 1:00 P.m.
Location:	Council Chambers

PRESENT:

• P. Hubert (Chair),
• A. Hopkins,
• S. Turner,
• M. van Holst,
• and S. Khullar

ALSO PRESENT:

• ​ALSO PRESENT:  A.L. Barbon, B. Card, I. Collins, K. den Bok (KPMG), J. Freeman, L. Livingstone, S. Oldham, J. Pryce (Deloitte), M. Redden (KPMG), J. Richardson, A. Ruffudeen (Deloitte), G. Smith, S. Spring, S. Swance and B. Westlake-Power
    
  The meeting was called to order at 12:01 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

None.

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Internal Audit Summary Update Memo

• That the memo dated October 29, 2018 from Deloitte, providing an internal audit summary update, BE RECEIVED.

  
  Motion Passed

4.2

Observation Summary as at October 29, 2018

• That the Observation Summary from Deloitte, as of October 29, 2018, BE RECEIVED.

  
  Motion Passed

4.3

June 2017 - December 2018 Internal Audit Dashboard as at October 29, 2018

• That the communication from Deloitte, with respect to the June 2017 - December 2018 Internal Audit Dashboard as at October 29, 2018, BE RECEIVED.

  
  Motion Passed

4.4

Procurement Process Assessment

• That the Audit Report with respect to the Procurement Process Assessment issued October 26, 2018, BE RECEIVED and the recommendations BE IMPLEMENTED.

  
  Motion Passed

4.5

Homeless Prevention Assessment

• That the Audit Report with respect to the Homeless Prevention Assessment issued October 29, 2018, BE RECEIVED and the recommendations BE IMPLEMENTED.

  
  Motion Passed

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

6.1

Personal Matters/Identifiable Individual/Solicitor-Client Privileged Advice

• That the Audit Committee BE CONVENED in closed session with respect to item 6.1, a matter pertaining to personal matters about an identifiable individual, including municipal or local board employees, with respect to employment-related matters and advice and recommendations of officers and employees of the Corporation advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

  
  Motion Passed

  The Audit Committee convened in closed session from 12:51 PM to 1:18 PM.

  
  

7.

Adjournment

The meeting adjourned at 1:18 PM.