Civic Works Committee

Report

The 1st Meeting of the Civic Works Committee

Tuesday, January 19, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Virtual Meeting - during the COVID-19 Emergency

City Hall is temporarily closed to the public for in-person attendance at Standing Committees and Council meetings.

Meetings can be viewed via live-streaming on YouTube and the City website.

PRESENT:

• Councillors E. Peloza (Chair),
• J. Helmer,
• M. Cassidy,
• P. Van Meerbergen,
• S. Turner,
• and Mayor E. Holder

ALSO PRESENT:

• J. Bunn, M. Ribera and C. Saunders
    
  Remote Attendance: Councillors A. Hopkins and M. van Holst; M. Feldberg, D. MacRae, S. Mathers, M. Pease, D. Popadic, K. Scherr, B. Somers, J. Stanford, S. Tatavarti and B. Westlake-Power
    
  The meeting was called to order at 12:00 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors M. Cassidy, J. Helmer, S. Turner and P. Van Meerbergen

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

Mayor E. Holder discloses a pecuniary interest in clause 5.1, having to do with Item 4 of the Deferred Matters List, related to the properties at 745 and 747 Waterloo Street, by indicating that his daughter owns a business located at 745 Waterloo Street.

1.2

Election of Vice Chair for the term ending November 30, 2021

• Moved by: M. Cassidy
  Seconded by: E. Holder

  That Councillor S. Turner BE ELECTED Vice-Chair of the Civic Works Committee for the term ending November 30, 2021.

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)

2.

Consent

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That Items 2.1, 2.2, 2.3, 2.5, 2.6, 2.7 BE APPROVED.

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)

2.1

RFP 20-60 Large Diameter Watermain Inspection

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated January 19, 2021, related to the Large Diameter Watermain Inspection Project:

  a)     the bid submitted by Kenwave Solutions Inc., 7080 Derrycrest Drive, Mississauga, Ontario, L5W 0G5, in the amount of $1,041,546.00 (excluding H.S.T.) BE AWARDED in accordance with Section 15.2.e of the City of London’s Procurement of Goods and Services Policy;

  b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  d)     the Mayor and the City Clerk BE AURTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E08)

  
  
  
  
  Motion Passed

2.2

Proposed Expansion of the W12A Landfill Site - Updated Environmental Assessment Engineering Consulting Costs

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated January 19, 2021 related to the Proposed Expansion of the W12A Landfill Site and updated Environmental Assessment Engineering Consulting Costs:

  a)     Oakridge Environmental BE APPOINTED to carry out additional project coordination services as part of the Individual Environmental Assessment (EA) process for the proposed expansion of the W12A Landfill and provide advice/assistance on the Environmental Protection Act (EPA), Ontario Water Resource Act (OWRA) and Planning approvals for the Expansion of the W12A Landfill, in the total amount of $61,000 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  b)     the financing for this project BE APPROVED in accordance with the Sources of Financing report appended to the above-noted staff report:

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  d)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E07)

  
  
  
  
  Motion Passed

2.3

Huxley Street Closing

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer the proposed by-law, as appended to the staff report dated January 19, 2021, BE INTRODUCED at the Municipal Council meeting to be held on February 2, 2021, to close a part of Huxley Street, designated as Part 2 on Plan 33R-20888; it being noted that, subject to the passing and registration of the above-noted closing by-law in the Land Registry Office, utility easements shall be conveyed to Enbridge Gas, Bell Canada, Rogers Communications and London Hydro and the City will retain a municipal services easement and an easement for public walkway over the lands to be conveyed. (2021-T09)

  
  
  
  
  Motion Passed

2.5

Oxford Street West and Gideon Drive Intersection Improvements Environmental Assessment Study - Appointment of Consulting Engineer

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated January 19, 2021, related to the appointment of a Consulting Engineer for the Oxford Street West and Gideon Drive Intersection Improvements Environmental Assessment Study:

  a)     R.V. Anderson Associates Limited BE APPOINTED as a Consulting Engineer to complete the Schedule ‘B’ Municipal Class Environmental Assessment for the Oxford Street West and Gideon Drive Intersection Improvements at an upset amount of $174,471 (excluding HST) in accordance with RFP20-56 and Section 15.2 (e) of the Procurement of Goods and Services Policy;

  b)     the financing for this assignment BE APPROVED as set out in the Sources of Financing Report appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment;

  d)     the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations. (2021-T05/E05)

  
  
  
  
  Motion Passed

2.6

Appointment of Consulting Engineers - Springbank Dam Decommissioning

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated January 19, 2021 related to the Appointment of a Consulting Engineer for the Springbank Dam Decommissioning:

  a)     Stantec Consulting Ltd. BE APPOINTED Consulting Engineers to complete the pre-design and detailed design of the 2021 Springbank Dam Decommissioning, as per the recommendations outlined in the One River Environmental Assessment, in the total amount of $328,318.28, including contingency, (excluding HST);

  b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

  d)     the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the project; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E21)

  
  
  
  
  Motion Passed

2.7

Amendments to the Traffic and Parking By-law 

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated January 19, 2021, BE INTRODUCED at the Municipal Council meeting to be held on February 2, 2021 to amend By-law PS-113, entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (2021-T02/T08)

  
  
  
  
  Motion Passed

2.4

Ministry of Transportation Road Closures for the Highway 401/Highway 4 (Colonel Talbot Road) Interchange Improvements

• Moved by: M. Cassidy
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the required municipal road closures related to the Highway 401 / Highway 4 (Colonel Talbot Road) interchange improvements and the Highway 4 and Glanworth Drive underpass bridge replacements BE ENDORSED, as outlined in the staff report dated January 19, 2021, in accordance with the approved Transportation Environmental Study Report prepared by the Ontario Ministry of Transportation (MTO). (2021-T09)

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)

2.8

RFP 20-72 Supply and Delivery of Medium Duty Crew Cab Trucks

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated January 19, 2021, related to RFP20-72 for the Supply and Delivery of Medium Duty Crew Cab Trucks:

  a)     the submission from Carrier Centers, 90 Enterprise Drive, London, Ontario, N6N 1A8, BE ACCEPTED for the supply and delivery of four (4) medium duty crew cab trucks at a total purchase price of $578,955 (excluding HST), in accordance with Section 12.2 b) of the Goods and Services Policy which states “Awards under the Request for Approval (RFP) process require the following approval: Committee and City Council must approve an RFP award for purchases greater than $100,000”;

  b)     Fleet Services BE AUTHORIZED to award a contract term of one (1) year for the replacement of (4) four units in 2021, with three (3) option years to replace nine (9) units in 2022, and ten (10) units in 2023, as per the replacement schedule approved in the 2020-2023 capital budget, funded by ME202201 and ME202301 capital projects;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these purchases;

  d)     approval, hereby given, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval, in accordance with Section 12.2 b) of the Goods and Services Policy which states “Awards under the RFP process require the following approval: Committee and City Council must approve an RFP award for purchases greater than $100,000”; and,

  e)     the funding for this purchase BE APPROVED as set out in the Source of Financing Report appended to the above-noted staff report. (2021-V01)

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)

3.

Scheduled Items

3.1

Street Renaming Portion of Darlington Place (Plan 33M-773)

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That, on the recommendation of the Director, Development Services, with respect to the application by Sifton Properties Limited related to the renaming of Darlington Place, the portion of “Darlington Place” from Kettering Place southward to Lot 9, Concession 1, Part 2 of Reference Plan 33R-19902, within Registered Plan 33M-773, BE RENAMED to “Barn Swallow Place”; it being noted that no individuals spoke at the public participation meeting associated with this matter. (2021-T00)

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)

  Voting Record:

  
  
• Moved by: M. Cassidy
  Seconded by: S. Turner

  Motion to open the public participation meeting.

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)
• Moved by: P. Van Meerbergen
  Seconded by: S. Turner

  Motion to close the public participation meeting.

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)

4.

Items for Direction

4.1

Implementing Speed Bumps on Aldersbrook Gate - A. Mercer

• Moved by: M. Cassidy
  Seconded by: P. Van Meerbergen

  That the communication from A. Mercer, dated December 29, 2020, related to Implementing Speed Bumps on Aldersbrook Gate, BE NOTED AND FILED, noting that the author has since requested the communication to be withdrawn; it being noted that the Civic Administration will undertake to review the current related policy. (2021-T04)

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That the Civic Works Committee Deferred Matters List, as at January 7, 2021, BE RECEIVED.

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Recuse: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 12:44 PM.