I.

DISCLOSURES OF PECUNIARY INTEREST

1.

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

5th Report of the Transportation Advisory Committee

Recommendation:  That the 5th Report of the Transportation Advisory Committee, from its meeting held on June 4, 2013, BE RECEIVED.

3.

Single Source Supply and Implementation of a Computerized Maintenance Management System

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the purchase and implementation of a computerized maintenance management system (the project) to support EES Operations:

a)         approval  BE GIVEN to enter into negotiations with ESRI Canada Limited, 148 York Street, Suite 313, London, Ontario, N6A 1A9, for the project;

b)         the Chief Technology Officer of the Corporation’s Information Technology Services (ITS) Division BE DIRECTED to perform a comprehensive technology review of the solutions proposed by ESRI Canada to ensure:

i)              the proposed solution is aligned with the IT strategy presented to Council in January 2012; and,

ii)             the proposed solution meets IT security and other technical requirements; it being noted that the ESRI platform is currently utilized at the City of London; and,

c)         the Civic Administration BE DIRECTED to report back at a future meeting of the Civic Works Committee to confirm the project, including total estimated project costs,  Source of Financing and concurrence from the Chief Technology Officer  with regard to implementation.   (2013-F14)

4.

Mill and Overlay of Various Streets (Tender 12-66)

Recommendation:  That the recommendation from May 14, 2012 to Civic Works Committee BE REVISED to add the option to renew the contract to two (2) additional, one (1) year periods; it being noted that the original tender for the mill and overlay of various streets was approved by Civic Committee and Council; Municipal Council resolution dated May 23, 2012; it being further noted that the tender documents included a one (1) year contract term with the option to renew the contract for two (2) additional, one (1) year periods and the original report did not include the renewal, which was an administrative omission.  (2013-F18)

5.

Contract Award: 2013 Infrastructure Lifecycle Renewal Program Contract 2: Waterloo Street Reconstruction (Tender No. 13-19)

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the award of contracts for the 2013 Lifecycle Renewal Program, Contract #2: Waterloo Street, from Victoria Street to Huron Street Reconstruction Project (EW3765-13, ES2414-12, ES2414-13, TS3014-13, TS3037-13):

a)         the bid submitted by TRI-CON EXCAVATING Incorporated (TRI-CON), 4023 Meadowbrook Drive, London ON, N6L 1E7, at its tendered price of $1,596,460.18 (excluding H.S.T.), for the 2013 Infrastructure Lifecycle Renewal Program, Contract #2 project, BE ACCEPTED; it being noted that the bid submitted by TRI-CON was the lowest of eight bids received and meets the City's specifications and requirements in all areas;

b)         Spriet Associates London Limited (Spriet), 155 York Street, London ON, N6A 1A8, BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $173,470.00 (excluding H.S.T.), based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; it being noted that this firm completed the engineering design for this project;

c)         minor future additional annual operating costs of $200.00 BE RECOGNIZED as a result of this project; it being noted that these costs are as a result of new infrastructure installation, and will be considered and accommodated within future Water & Wastewater Operating Budgets;

d)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 17, 2013;

e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-19); and,

g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2013-A05)

6.

Contract Award: Sarnia Road Improvements Phase 2 - Road Widening from Wonderland Road North to Aldersbrook Road (Tender No. T13-33)

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to awarding the Sarnia Road Improvements from Wonderland Road North to Aldersbrook Road (TS1349-2):

a)         the bid submitted by Bre-Ex Limited, 247 Exeter Road, London, N6L1A5, at its submitted tendered price of $2,451,198.87 (excluding HST) for the 2013 Sarnia Road Improvements Contract BE ACCEPTED, it being noted that the bid submitted by Bre-Ex Limited was the lowest of six (6) bids received and meets the City’s specifications and requirements in all areas;

b)         Dillon Consulting Limited, 130 Dufferin Avenue, Suite 1400, London, Ontario, N6A 5R2, BE APPOINTED Consulting Engineers for the contract administration and resident supervision of the said project in the amount of $241,532.50 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy and based upon the fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers;

c)         future additional annual operating costs of $12,700.00 BE APPROVED as a first priority commitment from available assessment growth in 2014 subject to final budget approval;

d)         the financing for this project BE APPROVED as set out in the Source of Financing Report appended to the staff report dated June 17, 2013;

e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-33); and,

g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2013-L04)

7.

Contract Award: 2013 Infrastructure Lifecycle Renewal Program Contract 12: Maitland Street from Piccadilly Street to Pall Mall Street (Tender No. 13-39)

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the award of contracts for the 2013 Lifecycle Renewal Program, Contract #12: Maitland Street from Piccadilly Street to Pall Mall Street Reconstruction Project (ES2414-13, EW3765-13):

a)       the bid submitted by C.H. Excavating (London) Ltd. 4201 Blakie Road, London, Ontario N6L 1B9, at its tendered price of $852,421.25 (excluding H.S.T.), for the 2013 Infrastructure Lifecycle Renewal Program, Contract #12 project, BE ACCEPTED; it being noted that the bid submitted by C.H. Excavating (London) Ltd. was the lowest of six bids received and meets the City's specifications and requirements in all areas;

b)       Development Engineering (London) Limited (DELL), 41 Adelaide Street North London ON N6B 3P4, BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $111,353.00 (excluding H.S.T.), based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; it being noted that this firm completed the engineering design for this project;

c)       the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 17, 2013;

d)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)       the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-39); and,

f)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

(2013-L04)

8.

Highway 401/Wonderland Road Interchange Land Transfer between the City of London and the Ministry of Transportation

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to land transfers with the Ministry of Transportation for the proposed Highway 401 / Wonderland Road South Interchange:

a)         all City-owned parcels of land identified on the Location Map attached as Appendix ‘A’ BE DEDICATED AS PUBLIC HIGHWAY as necessary; and,

b)         the parcels of land identified on the Location Map attached as Appendix ‘A’ which are to be dedicated from the City to the Ministry of Transportation BE DECLARED SURPLUS to the needs of the City and BE TRANSFERRED to the Ministry of Transportation.  (2013-L07)

9.

Amendments to the Traffic and Parking By-law

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the proposed by-law as appended to the staff report dated June 17, 2013 BE INTRODUCED at the Municipal Council meeting to be held on June 25, 2013 for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2013-C01)

10.

New 2013 Traffic Signals

Recommendation:  That, on the recommendation of the Director, Roads & Transportation, the following actions be taken with respect to new 2013 traffic signals:

a)         the installation of a traffic signal at the intersection of Waterman Avenue/Wellington Road and at Sunningdale Road/South Wenige Drive (west leg) BE APPROVED; and,

b)         future additional operating costs for the project in the amount of $12,800 BE APPROVED as a first priority commitment from available assessment growth in 2013, subject to final budget approval.  (2013-T07)

11.

Wonderland Road South Environmental Assessment Study - Appointment of Consulting Engineer

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the appointment of a consultant for the Wonderland Road South Environmental Assessment (EA):

a)         McCormick Rankin Corporation, 2655 North Sheridan Way, Mississauga, Ontario, L5K 2P8, BE APPOINTED Consulting Engineers to complete the Environmental Assessment Study for Wonderland Road South, in the amount of $439,567 excluding HST, and including a 10% contingency, in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Source of Financing Report appended to the staff report dated June 17, 2013;

c)         the consulting fee for the project identified in a), above, which is in accordance with the estimate on file, and which is based upon the Fee Guideline for Professional Engineering Services recommended by the Ontario Society of Professional Engineers BE APPROVED;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2013-A05)

12.

Rogers Communications Partnership - Municipal Access Agreement

Recommendation:  That, on the recommendation of the Director of Roads and Transportation, the following actions be taken with respect to the Municipal Access Agreement with Rogers Communications Partnership:

a)         the proposed by-law as appended to the staff report date June 17, 2013 BE INTRODUCED at the Municipal Council meeting to be held on June 25, 2013 for the purpose of approving the Municipal Access Agreement between The Corporation of the City of London and Rogers Communications Partnership, substantially in the form appended to the by-law and satisfactory to the City Solicitor;

b)         the Mayor and the City Clerk BE AUTHORIZED to execute the Municipal Access Agreement on behalf of the municipality; and,

(c)       the agreement BE ADOPTED as the City’s model Municipal Access Agreement for telecommunications carriers licensed under the Federal Telecommunications Act that operate within the City.  (2013-L04)

13.

LTC Industrial Service Plan Report

Recommendation:  That the Industrial Service Plan Report dated June 2, 2013, from the London Transit Commission, BE RECEIVED.  (2013-T03)

III.

SCHEDULED ITEMS

IV.

ITEMS FOR DIRECTION

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

CONFIDENTIAL

(See Confidential Appendix to the 12th Report, enclosed for Members only.)

C-1

A matter pertaining to litigation currently before the Superior Court of Justice, effecting the municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

VII.

ADJOURNMENT

The meeting adjourned at 5:05 PM.