Civic Works Committee

Report

Meeting #:	7th Meeting of the Civic Works Committee
Date:	Tuesday, April 02, 2019 at 4:00 P.m. - 7:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors P. Squire (Chair),
• M. van Holst,
• S. Lewis,
• S. Lehman,
• and E. Peloza

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• Councillor J. Helmer;  G. Dales, M. Elmadhoon, J. Mackay, D. MacRae, M. Ribera,  P. Shack, J. Stanford and B. Westlake-Power

   

  The meeting was called to order at 4:00 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That items 2.1-2.6, BE APPROVED.

  
  

  Yeas: (5)	P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

2.1

4th Report of the Cycling Advisory Committee

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That it BE NOTED that the 4th report of the Cycling Advisory Committee from its meeting held on March 20, 2019, was received.

  
  
  
  Motion Passed

2.2

Bostwick Road Realignment Environmental Study Report

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Bostwick Road Realignment Municipal Class Environmental Assessment:

  a)   the Bostwick Road Realignment Environmental Study Report prepared by Parsons Inc., and dated March 21, 2019  BE ACCEPTED;

  b)   a Notice of Study Completion for the project BE FILED with the Municipal Clerk; and,

  c)   the Environmental Study Report BE PLACED on the public record for a 30 day review period, it being noted that revised maps related to this matter, were received. (2019-E05)

  
  
  
  Motion Passed

a.

(ADDED) Revised Maps for Pg.'s 17, 18, 30 and 32

2.3

Southdale Road West and Bostwick Road Improvements Environmental Study Report

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Southdale Road West / Bostwick Road Improvements Environmental Assessment:

  a)    the Southdale Road West / Bostwick Road Improvements Municipal Class Environmental Study Report prepared by Aecom Canada Ltd., and dated March 23, 2019 BE ACCEPTED;

  b)    a Notice of Study Completion for the Project BE FILED with the Municipal Clerk; and

  c)     the Environmental Study Report BE PLACED on the public record for a 30 day review period. (2019-E05)

  
  
  
  Motion Passed

2.4

RFP 19-03 Tree Inventory Update

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the Tree Inventory Update:

  a)     that approval hereby BE GIVEN to enter into a one year contract with two additional option years for Tree inventory Update to Davey Tree Expert Co. of Canada, Limited, 500 – 611 Tradewind Drive, Ancaster, Ontario, L9G 4V5; at a total cost of $517,000 (excluding HST);

  b)     the financing for this purchase BE APPROVED in accordance with the Sources of Financing Report as appended to the staff report dated April 2, 2019;

  c)      that Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contracts;

  d)     approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E04)

  
  
  
  Motion Passed

2.5

Single Source Procurement Material Recovery Facility Old Corrugated Cardboard Screen Upgrade

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Single Source Procurement, Material Recovery Facility Old Corrugated Cardboard Screen Upgrade: 

   a)    that approval BE GIVEN to exercise the single source provisions section 14.4 (d)(e) of the Procurement of Goods and Services Policy for purchase and installation of new mechanical components (screen deck disk screens and ancillary equipment)  to upgrade the existing old corrugated cardboard screen at the Material Recovery Facility for a cost greater than $50,000;

   b)    the single source negotiated price BE ACCEPTED to hire Miller Waste Systems Inc., to purchase and install new mechanical components (screen deck disk screens and ancillary equipment) to upgrade the existing old corrugated cardboard screen at the Materials Recovery Facility for a total estimated price of $140,416.01 (excluding HST);

  c)     the financing for this purchase BE RELEASED as set out in the Source of Financing Report as appended to the staff report dated April 2 2019, conditional that satisfactory terms and conditions can be negotiated and approved;

   d)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase and the reallocation of the necessary capital funds; and,

   e)    the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval.  (2019-F17)

   

  
  
  
  Motion Passed

2.6

2014 – 2018 Community Energy Action Plan – Final Update

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the report dated April 2, 2019 related to the conclusion of the 2014-2018 Community Energy Action Plan activities, BE RECEIVED for information. (2019-E17)

  
  
  
  Motion Passed

2.7

Development of the Next Community Energy Action Plan (CEAP) 2019 – 2023

• Moved by: M. van Holst
  Seconded by: S. Lehman

  That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the next steps for the development of the 2019-2023 Community Energy Action Plan, as presented in the report dated April 2, 2019, BE RECEIVED for information. (2019-E17)

  
  

  Yeas: (5)	P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That the Deferred Matters list as of March 25, 2019, BE RECEIVED.

  
  

  Yeas: (5)	P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

5.2

(ADDED) 3rd Report of the Transportation Advisory Committee

• Moved by: M. van Holst
  Seconded by: E. Peloza

  That it BE NOTED that the 3rd Report of the Transportation Advisory Committee, from its meeting held on March 26, 2019, was received.

  
  

  Yeas: (5)	P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

5.3

(ADDED) High-Occupancy Vehicle (HOV) in Next Transportation Master Plan (TMP) Update

• Moved by: M. van Holst
  Seconded by: P. Squire

  That HOV lanes BE ASSESSED at a network level in the next update to the Transportation Master Plan; it being noted that they provide a potential new option for transit prioritization; it being further noted that the communication dated March 30, 2019 from Councillor M. van Holst with respect to this matter, was received. 

  
  

  Yeas: (4)	P. Squire, M. van Holst, S. Lewis, and S. Lehman
  Nays: (1)	E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (4 to 1)

6.

Adjournment

The meeting adjourned at 4:22 PM.