Governance Working Group

Report

2nd Meeting of the Governance Working Group

Monday, June 26, 2023 at 1:30 P.m. - 4:30 P.m.

Committee Room #5

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• H. McAlister, 
• P. Cuddy, 
• S. Stevenson, 
• J. Pribil, 
• S. Trosow, 
• C. Rahman, 
• A. Hopkins, 
• S. Franke, 
• D. Ferreira, 
• and S. Hillier 

ALSO PRESENT:

• K. Huckabone, J. Raycroft, M. Schulthess, B. Westlake-Power

  Remote attendance:  Mayor J. Morgan, Councillor E. Peloza; L. Livingstone, A. Barbon, A. Bush, M. Goldrup, T. Thomas, H. Woolsey

  The meeting is called to order at 9:00 AM.

   

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent Items

2.1

Minutes of the 1st Meeting of the Governance Working Group

• Moved by: S. Hillier
  Seconded by: P. Cuddy

  That the 1st Report of the Governance Working Group BE APPROVED. 

  
  
  
  Motion Passed

3.

Items for Discussion

3.1

Establishment of GWG Meeting Dates and Times

• Moved by: S. Stevenson
  Seconded by: P. Cuddy

  That the following actions be taken with respect to the meeting dates for the Governance Working Group (GWG):

  a)    the next meeting of the GWG BE SET for Thursday, July 27 at 1:00 PM; and, 

  b)    the Clerk BE DIRECTED to establish monthly meeting dates for the GWG. 

  
  
  
  Motion Passed

3.2

2024 Standing Committee Meetings and Annual Meeting Calendar

• Moved by: S. Franke
  Seconded by: S. Stevenson

  That the attached 2024 draft meeting calendar BE APPROVED and BE FORWARDED to the Municipal Council for approval. 

  
  
  
  Motion Passed

4.

Deferred Matters/Additional Business

4.1

Current Council Policies

• Moved by: D. Ferreira
  Seconded by: A. Hopkins

  That the current council policies (item 4.1) BE REFERRED to the next meeting of the Governance Working Group; it being noted that the recent legislative changes related to the Strong Mayor implementation may impact changes to these policies. 

  
  
  
  Motion Passed

4.2

Ward Boundary Review

• Moved by: C. Rahman
  Seconded by: S. Franke

  That the following actions be taken with respect to a Ward Boundary Review:

  a)    the Memo dated June 26, 2023 and entitled “Governance Working Group”, BE RECEIVED;

  b)    the Civic Administration BE DIRECTED to bring forward to the next meeting of the Governance Working Group the following:

  i)    population projections through to 2026, including post-secondary student enumeration to the fullest extent possible;
  ii)   a draft Terms of Reference for consideration to commence an independent third-party consultant to undertake a comprehensive ward boundary review for the City of London, with a report back prior to the end of 2024;
  iii)   a potential addition to the above noted Terms of Reference related to a governance review to accompany the ward boundary review as may be appropriate.

  
  
  
  Motion Passed

5.

Confidential (Enclosed for Members only.)

5.1

Personal Matters/ Identifiable Individual

• Moved by: P. Cuddy
  Seconded by: A. Hopkins

  That the Governance Working Group convene In Closed Session, in order to consider a matter pertaining to an identifiable individual; employment-related matters; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.

  
  
  
  Motion Passed

  The Governance Working Group convenes, In Closes Session at 3:06 PM, and reconvenes in public session at 4:39 PM.  

  
  

6.

Adjournment

• Moved by: D. Ferreira
  Seconded by: C. Rahman

  That the meeting BE ADJOURNED. 

  
  
  
  
  Motion Passed

  The meeting adjourned at 4:44 PM.