Corporate Services Committee

Report

Meeting #:	16th Meeting of the Corporate Services Committee
Date:	Tuesday, September 11, 2018 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers

PRESENT:

• Councillors J. Helmer (Chair),
• P. Hubert,
• M. van Holst,
• J. Zaifman,
• and Mayor M. Brown

ABSENT:

• J. Morgan

ALSO PRESENT:

• ​​

  M. Hayward, A.L. Barbon, M. Balogun,G. Belch, B. Card, I. Collins, B. Coxhead, M. Henderson, D. O’Brien, M. Ribera, C. Saunders, E. Skalski, J. Spence, S. Spring, B. Warner, B. Westlake-Power and G. Zhang.
   
  The meeting is called to order at 12:30 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

2.1

Access and Privacy Policy

• Moved by: M. van Holst
  Seconded by: J. Zaifman

  That, on the recommendation of the City Clerk the proposed by-law appended to the staff report dated September 11, 2018 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on September 18, 2018, to adopt a Council Policy with respect to Access and Privacy under the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, (“MFIPPA” or the “Act”).

  
  

  Yeas: (5)	J. Helmer, J. Zaifman, M. van Holst, Mayor M. Brown, and P. Hubert
  Absent: (1)	J. Morgan

  
  Motion Passed (5 to 0)

3.

Scheduled Items

3.1

Annual Meeting Calendar

• Moved by: P. Hubert
  Seconded by: J. Zaifman

  That the draft meeting calendar for the period of January 1, 2019 to December 1, 2019, reflecting the current meeting schedule, attached as Appendix B to the staff report dated September 11, 2018, BE APPROVED.

  it being noted that a communication dated August 30, 2018, from S. Levin was received;

  it being pointed out that no members of the public made presentations at the public participation meeting with respect to this matter.

  
  

  Yeas: (3)	J. Zaifman, Mayor M. Brown, and P. Hubert
  Nays: (2)	J. Helmer, and M. van Holst
  Absent: (1)	J. Morgan

  
  Motion Passed (3 to 2)

•  

  Voting Record:

  Moved by: Mayor M. Brown
  Seconded by: P. Hubert

  Motion to open the Public Participation Meeting.

  
  

  Yeas: (5)	J. Helmer, J. Zaifman, M. van Holst, Mayor M. Brown, and P. Hubert
  Absent: (1)	J. Morgan

  
  Motion Passed (5 to 0)
• Moved by: P. Hubert
  Seconded by: J. Zaifman

  Motion to close the Public Participation Meeting.

  
  

  Yeas: (5)	J. Helmer, P. Hubert, M. van Holst, J. Zaifman, and Mayor M. Brown
  Absent: (1)	J. Morgan

  
  Motion Passed (5 to 0)

4.

Items for Direction

4.1

Request of a Vehicle Donation to ReForest London

• Moved by: Mayor M. Brown
  Seconded by: M. van Holst

  That the request of ReForest London for the donation of a used City of London truck BE REFERRED to the Civic Administration for a report back with respect to the necessary sources of financing for the costs associated with the request.

  
  

  Yeas: (5)	J. Helmer, J. Zaifman, M. van Holst, Mayor M. Brown, and P. Hubert
  Absent: (1)	J. Morgan

  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: Mayor M. Brown
  Seconded by: P. Hubert

  That the Corporate Services Committee convene in closed session for the purpose of considering the following matters:

   

  6.1                   Solicitor-Client Privileged Advice

  A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a lease amendment; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed lease amendment; commercial and financial information supplied in confidence pertaining to the proposed lease amendment, the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed lease amendment whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed lease amendment whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed lease amendment.

  6.2                   Land Acquisition/Solicitor-Client Privileged Advice

  A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

  6.3                   Security of Property

  A matter pertaining to the security of the property of the municipality, including advice, recommendations and communications of officers and employees of the Corporation.

  6.4                   Identifiable Individual/Litigation/Potential Litigation/Solicitor-Client Privileged Advice

  A matter pertaining to an identifiable individual; employment-related matters; litigation or potential litigation affecting the municipality; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.

  6.5                   Litigation/Potential Litigation/Solicitor-Client Privileged Advice

  A matter pertaining to litigation with respect to the partial expropriation of property located at 4501 Dingman Drive, including matters before administrative tribunals, affecting the municipality or local board, and specifically OMB File No. LC 130020; advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with the expropriation of property located at 4501 Dingman Drive; and directions and instructions to officers and employees or agents of the municipality regarding settlement negotiations and conduct of litigation in connection with the expropriation of a property located at 4501 Dingman Drive.

  
  

  Yeas: (5)	J. Helmer, J. Zaifman, M. van Holst, Mayor M. Brown, and P. Hubert
  Absent: (1)	J. Morgan

  
  Motion Passed (5 to 0)

  The Corporate Services Committee convened in closed session from 1:30 PM to 2:14 PM.

  
  

7.

Adjournment

The meeting adjourned at 2:15 PM.