Governance Working Group

Report

4th Meeting of the Governance Working Group

Monday, August 28, 2023 at 1:00 P.m. - 4:00 P.m.

Committee Room #5

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• H. McAlister, 
• P. Cuddy, 
• J. Pribil, 
• S. Trosow, 
• C. Rahman, 
• A. Hopkins, 
• S. Franke, 
• and D. Ferreira 

ABSENT:

• S. Stevenson 
• and S. Hillier 

ALSO PRESENT:

• S. Corman, K. Huckabone, J. Raycroft, M. Schulthess

  Remote Attendance: L. Livingstone, J. Adema, A. Barbon, A. Bush, A. Sercombe

  The meeting was called to order at 1:01 PM. 

   

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent Items

None.

3.

Items for Discussion

3.1

Electronic Participation of Council Members at Council and Standing Committee Meetings – Policy Update

• Moved by: S. Trosow
  Seconded by: D. Ferreira

  That the City Clerk BE DIRECTED to undertake the following with respect to the Electronic (Remote) Participation of Members of Council at Council and Standing Committee Meetings
  a)    report back to the next Governance Working Group with an additional draft policy that incorporates additional edits, including the following:
  i)    the requirement to have cameras active
  ii)    specific requirements for confidential participation including cameras and headset usage
  iii)    clarification of the expectation for voting Members to attend meetings in person, rather than remote participation; requirement for voting Members to provide advance notice to the City Clerk and Chair of the committee, including reasons for remote participation
  iv)    consideration of a threshold for in person attendance at meetings
  b)    a draft administrative policy, for the information of Council, with respect to the participation of staff and the public for hybrid meetings.

  
  
  
  Motion Passed

3.2

Ward Boundary Review

• Moved by: S. Trosow
  Seconded by: A. Hopkins

  That the matter of a Ward Boundary Review BE REFERRED back to the Civic Administration in order to report back to a special meeting of the Governance Working Group, to be scheduled the week of September 11, with respect to a revised Terms of Reference to support the various options, as outlined in the report dated August 28, 2023, including consideration of future growth with the intent that any ward boundary changes will be relevant for the next three elections, inclusive of student population data and additional data points that may be applicable, as well as additional detail related to deliverables.

  
  
  
  Motion Passed

4.

Deferred Matters/Additional Business

None.

5.

Confidential

5.1

(ADDED) Personal Matters/Identifiable Individuals

• Moved by: C. Rahman
  Seconded by: J. Pribil

  That the Governance Working Group convene, In Closed Session, in order to consider a matter pertaining to an identifiable individual(s). 

  
  
  
  Motion Passed

  The Governance Working Group convenes, In Closed Session, at 3:06 PM and reconvenes in public session at 3:19 PM. 

  
  

6.

Adjournment

• Moved by: S. Franke
  Seconded by: J. Pribil

  That the meeting BE ADJOURNED. 

  
  
  
  Motion Passed

  The meeting adjourned at 3:20 PM.