Civic Works Committee

Report

The 3rd Meeting of the Civic Works Committee

Tuesday, January 30, 2024 at 9:30 A.m. - 10:30 A.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors A. Hopkins (Chair), 
• J. Pribil, 
• S. Trosow, 
• S. Franke, 
• and D. Ferreira 

ALSO PRESENT:

• Councillor S. Stevenson; S. Chambers, G. Dales, J. Dann, A. Job, D. MacRae, A. Rammeloo, A. Rozentals, K. Scherr, A. Spahiu, J. Stanford, J. Trela and J. Bunn (Committee Clerk)  
   
  Remote Attendance: M. Butlin, E. Hunt and E. Skalski
   
  The meeting was called to order at 9:30 AM; it being noted that Councillors D. Ferreira and S. Franke were in remote attendance.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That Items 2.1 to 2.3 and 2.5 to 2.7 BE APPROVED.

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

2.1

2nd Report of the Integrated Transportation Community Advisory Committee

• Moved by: S. Franke
  Seconded by: D. Ferreira

  The following actions be taken with respect to the Integrated Transportation Community Advisory Committee (ITCAC), from the meeting held on January 17, 2024:

  a)    the Civic Administration BE REQUESTED to attend a future meeting of the ITCAC to present options for Thames Valley Parkway detours during the upcoming Greenway Wastewater Treatment Plant Flood Protection Project; and,

  b)     clauses 1.1, 2.1, 2.2, 3.1 and 3.3 and 4.1 BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

2023 External Audit of London’s Drinking Water Quality Management System and 2022 Management Review

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report, dated January 30, 2024, with respect to the 2023 External Audit of London’s Drinking Water Quality Management System and 2022 Management Review, BE RECEIVED. (2024-E13)

  
  
  
  
  Motion Passed

2.3

RFP 2023-189 Large Diameter Watermain Inspection

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 30, 2024, related to RFP 2023-189 Large Diameter Watermain Inspection:

  a)    GHD Limited BE APPOINTED to conduct consulting engineer services in the amount of $1,275,707.94 including contingency (excluding HST), in accordance with Section 12.2(b) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for the project BE APPROVED in accordance with the “Sources of Financing Report”, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-E13)

  
  
  
  
  Motion Passed

2.5

Contract Award - Tender No. RFT-2023-241 - East London Link and Municipal Infrastructure Improvements Phase 3C - Highbury Avenue

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 30, 2024, related to a Contract Award for Tender No. RFT-2023-241 for the East London Link and Municipal Infrastructure Improvements Phase 3C Highbury Avenue:

  a)    the bid submitted by Bre-ex Construction Inc. at its tendered price of $28,487,258.16 (excluding HST), for the East London Link and Municipal Infrastructure Improvements Phase 3C project, BE ACCEPTED; it being noted that the bid submitted by Bre-ex Construction Inc. was the lowest of six bids received and meets the City's specifications and requirements in all areas; 

  b)    Dillon Consulting Limited BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $2,253,446.80 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  d)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project; 

  e)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project as it relates to interaction with Canadian Pacific and Kansas City Southern (CPCK) Railway;

  f)    the Civic Administration BE AUTHORIZED to approve Memorandums of Understanding between the Corporation of the City of London and public utilities and private service owners in relation to the cost-sharing of servicing works contained within the East London Link and Municipal Infrastructure Improvements Phase 3C project contract;

  g)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT-2023-241); and,

  h)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-L04)

  
  
  
  
  Motion Passed

2.6

Contract Award - Tender No. RFT-2022-314 - Rapid Transit Implementation - Clarks Bridge and Wellington Road from Thames River to Watson Street

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 30, 2024, related to a Contract Award for Tender No. RFT-2022-314 for Rapid Transit Implementation at Clarks Bridge and Wellington Road from the Thames River to Watson Street:

  a)    the bid submitted by Bre-Ex Construction Inc, at its tendered price of $18,297,251.48 (excluding HST), for the Rapid Transit Implementation, Clarks Bridge and Wellington Road from Thames River to Watson Street project, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc was the lowest of three (3) bids received and meets the City's specifications and requirements in all areas; 

  b)    AECOM Canada Ltd. BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $1,899,245 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  c)    the financing for this project BE APPROVED as set out in the “Sources of Financing Report”, as appended to the above-noted staff report;

  d)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project; 

  e)    the Civic Administration BE AUTHORIZED to approve Memorandums of Understanding between the Corporation of the City of London and public utilities and private service owners in relation to the cost-sharing of servicing works contained within the Rapid Transit Implementation – Clarks Bridge and Wellington Road from Thames River to Watson Street project contract;

  f)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT-2022-314); and, 

  g)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-T03)

  
  
  
  
  Motion Passed

2.7

Professional Consulting over $100k: Highway 401 and Wellington Road/Highbury Avenue Area Traffic Study

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 30, 2024, related to Professional Consulting over $100k for the Highway 401 and Wellington Road/Highbury Avenue Area Traffic Study:

  a)    the contract with WSP E&I Canada Limited BE INCREASED by $31,948, to a total amended value of $122,438 (excluding HST), to allow for completion of additional traffic study activities, in accordance with Section 15.1 c) of the Procurement of Goods and Services Policy;

  b)    the financing for this contract amendment BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract amendment; and,

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-T08)

  
  
  
  
  Motion Passed

2.4

Contract Award - Tender No. RFT-2023-264 - East London Link Phase 3A West - Dundas Street

• Moved by: S. Trosow
  Seconded by: S. Franke

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 30, 2024, related to a Contract Award for Tender No. RFT-2023-264 for the East London Link Phase 3A West Dundas Street:

  a)    the bid submitted by Bre-Ex Construction Inc., at its tendered price of $9,277,302.47 (excluding HST), for the East London Link Phase 3A West project, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of five (5) bids received and meets the City's specifications and requirements in all areas; 

  b)    Dillon Consulting Limited BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $1,244,545.50 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  d)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project; 

  e)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project, as it relates to interaction with Canadian National Railway (CNR);

  f)    the Civic Administration BE AUTHORIZED to approve Memorandums of Understanding between The Corporation of the City of London and public utilities and private service owners in relation to the cost-sharing of servicing works contained within the East London Link and Municipal Infrastructure Improvements Phase 3A project contract;

  g)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT-2023-264); and, 

  h)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-L04)

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

3.1

Jenkens Municipal Drain Improvements

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 30, 2024, related to the Jenkens Municipal Drain Improvements:  

  a)    the drainage report, as appended to the above-noted staff report, prepared by Spriet Associates London Ltd, Consulting Engineers, for the for the construction of the Jenkens Municipal Drain (2023) BE ADOPTED; it being noted the notice of the public meeting was provided in accordance with the provisions of Section 41 of the Drainage Act; and,

  b)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at this meeting and BE GIVEN two readings at the February 13, 2024 Council meeting to authorize the construction of the Jenkens Municipal Drain 2023 project; it being noted that the third reading of the by-law for enactment would occur at the Council meeting after holding of the Court of Revision in connection with the project. (2024-E09)

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

  Additional Votes:

  
  
• Moved by: S. Franke
  Seconded by: J. Pribil

  Motion to open the public participation meeting.

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)
• Moved by: S. Trosow
  Seconded by: S. Franke

  Motion to close the public participation meeting.

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

None.

6.

Adjournment

The meeting adjourned at 9:58 AM.