Corporate Services Committee

Report

9th Meeting of the Corporate Services Committee

Monday, May 30, 2022 at 12:00 P.m. - 1:00 P.m.

Council Chambers

Please check the City website for additional meeting detail information

Meetings can be viewed via live-streaming on YouTube and the City Website

PRESENT:

• Councillors S. Lewis (Chair), 
• M. Cassidy, 
• J. Morgan, 
• M. Hamou, 
• J. Fyfe-Millar, 
• and Mayor E. Holder

ALSO PRESENT:

• S. Corman, K. Van Lammeren, B. Westlake-Power

  Remote Attendance: Councillors S. Hillier, E. Peloza; L. Livingstone, A. Anderson, A. Barbon, I. Collins, M. Daley, J. Dann, J. Davison, M. McErlain, M. Schulthess, B. Warner.

  The meeting is called to order at 12:01 PM; it being noted that Mayor E. Holder and Councillor M. Cassidy were in remote attendance. 

---

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: J. Fyfe-Millar
  Seconded by: M. Hamou

  That Consent Items BE APPROVED. 

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

2.1

Corporate Mileage Rate Change

• Moved by: J. Fyfe-Millar
  Seconded by: M. Hamou

  That, on the recommendation of the Deputy City Manager, Finance Supports, the corporate mileage rate BE APPROVED at fifty-nine cents per kilometre from fifty cents per kilometre effective July 1, 2022. 

  
  
  
  
  Motion Passed

2.2

2021 Annual Update on Budweiser Gardens

• Moved by: J. Fyfe-Millar
  Seconded by: M. Hamou

  That, on the recommendation of the Deputy City Manager, Finance Supports, the 2021 Annual Report on Budweiser Gardens as appended to the staff report dated May 30, 2022, BE RECEIVED for information.

  
  
  
  
  Motion Passed

2.3

Standing Committee Meetings and Annual Meeting Calendar

• Moved by: J. Fyfe-Millar
  Seconded by: M. Hamou

  That, on the recommendation of the City Clerk, the annual meeting calendar for the period January 1, 2023 to December 31, 2023 as appended to the staff report dated May 30, 2022 as Appendix “A”, BE APPROVED; it being understood that adjustments to the calendar may be required from time to time in order to accommodate special/additional meetings or changes to governing legislation.

  
  
  
  
  Motion Passed

2.4

Issuance of Technology Equipment to Council Members

• Moved by: J. Fyfe-Millar
  Seconded by: M. Hamou

  That, on the recommendation of the City Clerk and with the concurrence of the Director, Information Technology Services, the proposed by-law as appended to the staff report dated May 30, 2022 as Appendix “A" BE INTRODUCED at the Municipal Council meeting to be held on June 14, 2022 to amend By-law No. CPOL.-68-300 being “Issuance of Technology Equipment to Council Members”, as amended, by deleting Schedule “A” in its entirety, and replacing it with the attached new Schedule “A”.

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Consideration of Appointment to the Ecological Community Advisory Committee (Requires up to 2 Members)

• Moved by: M. Hamou
  Seconded by: J. Fyfe-Millar

  That the following BE APPOINTED as Voting Members to the Ecological Community Advisory Committee for the term ending on or before February 2024:
  
  Patricia Almost

  Girsh Sankar

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

  Voting Record:

  
  
• Election:

  Appointment to the Ecological Community Advisory Committee

  
  

  Patricia Almost(41.67 %):	M. Cassidy, J. Morgan, S. Lewis, J. Fyfe-Millar, and M. Hamou
  Eric Dusenge(25.00 %):	E. Holder, J. Fyfe-Millar, and M. Hamou
  Girish Sankar(33.33 %):	M. Cassidy, J. Morgan, S. Lewis, and E. Holder
  Abstain(0.00 %):	None
  Conflict En (0):	None
  Absent (0):	None

  
  
  
  Majority Winner: Patricia Almost; Girish Sankar
• Moved by: M. Cassidy
  Seconded by: M. Hamou

  THAT notwithstanding the Terms of Reference for the Ecological Community Advisory Committee, Patricia Almost, Eric Dusenge, and Girish Sankar BE APPOINTED to the Ecological Community Advisory Committee.

  
  

  Yeas: (2)	M. Cassidy, and M. Hamou
  Nays: (4)	J. Morgan, S. Lewis, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Failed (2 to 4)

5.

Deferred Matters/Additional Business

5.1

(ADDED) Application - Issuance of Proclamation - Never Give Up Day - Resubmitting

• Moved by: E. Holder
  Seconded by: M. Hamou

  That the application for the Issuance of Proclamation "Never Give Up Day" BE RECEIVED and NO ACTION be taken.

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Fyfe-Millar
  Seconded by: J. Morgan

  That the Corporate Services Committee convenes in Closed Session to consider the following:
  
  6.1  Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes in Closed Session from 12:39 PM to 12:43 PM.

  
  

7.

Adjournment

• Moved by: M. Cassidy
  Seconded by: J. Fyfe-Millar

  That the meeting BE ADJOURNED.

  
  
  
  Motion Passed

  The meeting adjourned at 12:45 PM.