Community and Protective Services Committee

Report

6th Meeting of the Community and Protective Services Committee

Wednesday, April 20, 2022 at 4:00 P.m. - 5:00 P.m.

Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors M. Cassidy (Chair), 
• M. Salih, 
• J. Helmer, 
• M. Hamou, 
• and S. Hillier

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• J. Bunn and J. Taylor 

  Remote Attendance: Councillors J. Fyfe-Millar, A. Hopkins, S. Lewis, E. Peloza, M. van Holst and P. Van Meerbergen; L. Livingstone; B. Card, C. Cooper, S. Corman, K. Dickins, S. Glover, O. Katolyk, L. Livingstone, H. Lysynski, S. Mathers, C. McCreery, C. Smith, G. Smith, S. Stafford and B. Westlake-Power 

  The meeting was called to order at 4:00 PM; it being noted that the following Members were in remote attendance: Councillors J. Helmer, S. Hillier and M. Salih

---

1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor S. Hillier disclosed a pecuniary interest in clause 5.4 of this Report, having to do with the Deferred Matters List, specifically item number 2 on the list, by indicating that his family also hosts a five day event.

2.

Consent

2.1

Request for Proposal 2022-054 - New Play Equipment at Gibbons Park and Greenway Park

• Moved by: S. Hillier
  Seconded by: M. Hamou

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated April 20, 2022, related to a Request for Proposal 2022-054 for New Play Equipment at Gibbons Park and Greenway Park:

  a)    the bid submitted by Park N Play Design Company Limited, #20, 10 Wrangle Place SE Rocky View County, AB, T1X 0L7, to design, supply and install new playground equipment in Gibbons Park in accordance with RFP2022-054, at its bid price of $223,215.98 (excluding HST) BE ACCEPTED; 

  b)    the bid submitted by New World Park Solutions Incorporated, 42 Woodway Trail, Brantford, ON, N3R 6G7, to design, supply and install new playground equipment in Greenway Park in accordance with RFP2022-054, at its bid price of $170,000.00 (excluding HST) BE ACCEPTED;

  c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  
  

  Yeas: (5)	M. Salih, J. Helmer, M. Cassidy, S. Hillier, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.2

Update - City of London 2021-2022 Winter Response Program for Unsheltered Individuals

• Moved by: M. Hamou
  Seconded by: S. Hillier

  That, on the recommendation of the Deputy City Manager, Social and Health Development the staff report, dated April 20, 2022, with respect to an update on the City of London 2021-2022 Winter Response Program for Unsheltered Individuals, BE RECEIVED. (2022-S14)

  
  

  Yeas: (5)	M. Salih, J. Helmer, M. Cassidy, S. Hillier, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.3

Irregular Result RFP 21-74: Dental Program Administration Single Bid Award Recommendation

• Moved by: M. Hamou
  Seconded by: S. Hillier

  That, on the recommendation of the Deputy City Manager, Social and Health Development and with the concurrence of the Director, Financial Services, the following actions be taken with respect to the staff report, dated April 20, 2022, related to an Irregular Result RFP 21-74 Dental Program Administration Single Bid Award Recommendation, as per the City of London Procurement Policy Section 19.4 “Only One Bid Received”:

  a)    the Request for Proposal (RFP 21-74), submitted by AccetaClaim Servicorp Inc., at the annual cost of $58,500 (plus HST) for a three (3) year period, with the option to renew the contract for two (2) additional one (1) year periods BE ACCEPTED;

  b)    the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project, and; 

  c)    the approvals, hereby given, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval. (2022-S04)

  
  

  Yeas: (5)	M. Salih, J. Helmer, M. Cassidy, S. Hillier, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

DELEGATION - A. Valastro - Light Pollution By-law

• Moved by: M. Hamou
  Seconded by: S. Hillier

  That the verbal delegation from A.M. Valastro, with respect to a potential Light Pollution By-law, BE RECEIVED; it being noted that the communications, as appended to the Agenda, with respect to this matter, were received at the previous Community and Protective Services Committee meeting on March 29, 2022.

  
  

  Yeas: (4)	M. Salih, M. Cassidy, S. Hillier, and M. Hamou
  Nays: (1)	J. Helmer
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (4 to 1)

5.2

Clause 4.2 of the 2nd Report of the Animal Welfare Advisory Committee

• Moved by: M. Hamou
  Seconded by: S. Hillier

  That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the staff report, dated April 20, 2022, with respect to the Animal Control By-law - Reptilia, BE RECEIVED;

  it being noted that the verbal delegations from the following individuals, with respect to this matter, were received:

  •    R. Laidlaw, Zoocheck
  •    W. Brown, Chair, Animal Welfare Advisory Committee
  •    V. Van Linden – providing the attached submission
  •    J. Van-Daele
  •    F. Morrison
  •    M. Hamer, World Animal Protection
  •    R. Murphy, Reptilia
  •    B. Child, Reptilia
  •    M. Lerner

  it being further noted that the following communications, as appended to the Agenda and the Added Agenda, with respect to this matter, were received:

  •    M. Lerner
  •    J. Winston
  •    L. Corneli, McCOR Management Inc.

  and it being noted that clause 4.2 of the 2nd Report of the Animal Welfare Advisory Committee, from the meeting held on March 3, 2022, with respect to this matter, was received.

  
  

  Yeas: (5)	M. Salih, J. Helmer, M. Cassidy, S. Hillier, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  Voting Record:

  
  
• Moved by: M. Hamou
  Seconded by: S. Hillier

  Motion to approve the delegation requests, as appended to the Added Agenda, from M. Hamer, R. Murphy and B. Child to be heard at this meeting.

  
  

  Yeas: (5)	M. Salih, J. Helmer, M. Cassidy, S. Hillier, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)
• Moved by: M. Hamou
  Seconded by: S. Hillier

  Motion to receive the verbal delegations from R. Laidlaw, W. Brown, M. Lerner, J. Van-Daele, F. Morrison, M. Hamer, R. Murphy and B. Child.

  
  

  Yeas: (5)	M. Salih, J. Helmer, M. Cassidy, S. Hillier, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

5.3

"Graphic" Flyer Deliveries to Residential Properties

• Moved by: J. Helmer
  Seconded by: S. Hillier

  That the following actions be taken with respect to the staff report, dated April 20, 2022, with respect to “Graphic” Flyer Deliveries to Residential Properties:

  a)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on May 3, 2022, to regulate the delivery of graphic images in the City of London; and,

  b)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on May 3, 2022, to amend By-law No. A-54, as amended, being “A by-law to implement an Administrative Monetary Penalty System in London” to designate the Delivery of Graphic Images By-law.

  
  

  Yeas: (5)	M. Salih, J. Helmer, M. Cassidy, S. Hillier, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

5.4

Deferred Matters List

• That the Deferred Matters List for the Community and Protective Services Committee, as at April 11, 2022, BE RECEIVED.

  
  
  
  
  Motion Passed

  Voting Record:

  
  
• Moved by: M. Hamou
  Seconded by: S. Hillier

  Motion to receive the Deferred Matters List for the Community and Protective Services Committee, as at April 11, 2022, with the exception of item 2.

  
  

  Yeas: (5)	M. Salih, J. Helmer, M. Cassidy, S. Hillier, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)
• Moved by: M. Hamou
  Seconded by: M. Cassidy

  Motion to receive Item number 2 on the Deferred Matters List for the Community and Protective Services Committee, as at April 11, 2022.

  
  

  Yeas: (4)	M. Salih, J. Helmer, M. Cassidy, and M. Hamou
  Recuse: (1)	S. Hillier
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (4 to 0)

5.5

(ADDED) 3rd Report of the Animal Welfare Advisory Committee

• Moved by: M. Hamou
  Seconded by: S. Hillier

  That the 3rd Report of the Animal Welfare Advisory Committee, from its meeting held on April 7, 2022, BE RECEIVED.

  
  

  Yeas: (5)	M. Salih, J. Helmer, M. Cassidy, S. Hillier, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Confidential

• Moved by: J. Helmer
  Seconded by: S. Hillier

  That the Community and Protective Services Committee convene In Closed Session for the purpose of considering the following:

  6.1.    Solicitor-Client Privilege        

  A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding an exemption to the Animal Control By-law.

  
  

  Yeas: (5)	M. Salih, J. Helmer, M. Cassidy, S. Hillier, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  The Community and Protective Services Committee convened In Closed Session from 5:38 PM to 6:02 PM.

  
  

7.

Adjournment

The meeting adjourned at 6:20 PM