I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Election of Vice Chair for the Term Ending November 30, 2018

That Councillor T. Park BE ELECTED Vice Chair of the Civic Works Committee for the term ending November 30, 2018.

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire (3)

II.

CONSENT ITEMS

3.

Veterans Memorial Parkway – Community Program for Landscape Enhancements - Final Report

That, on the recommendation of the Managing Director, Planning and City Planner, the following actions be taken regarding the community program for enhancements along the Veterans Memorial Parkway:

a)         the staff report dated December 4, 2017, satisfying the termination clauses of the Agreement with Landscape Ontario, BE RECEIVED;

b)         Landscape Ontario BE THANKED for their participation in the Veterans Memorial Parkway Community Enhancement Program;

c)         the volunteers who supported the Program as Executive Committee members, advisors, planting day technical support and the public BE THANKED for their efforts to make the Program a success;

d)         as per the conditions of the Agreement, a request BE MADE to Landscape Ontario to transfer the remaining funding in the amount of approximately $28,000 from the reserve held by Landscape Ontario to the City of London, to be utilized to fund the on-going monitoring of new trees along the Veterans Memorial Parkway;

e)         $50,000 of the remaining funding in the City’s capital account PD1142, which was set up to support the enhancement of the Veterans Memorial Parkway, BE UTILIZED to support the extension of the Veterans Memorial Parkway south of Highway 401, with additional tree planting similar to that done north of Highway 401;

f)         in accordance with Section 14.4 (e) of the City’s Procurement Policy, the not-for-profit organization “Trees for …” BE RETAINED by the City in the amount of up to $37,500 of the remaining approved funding in the City’s capital account PD1142 to support the administration of a similar Program to enhance portions of Highbury Avenue, adjacent to Commissioners Road East, and;

g)         the balance of the remaining approved funding of $105,000 in capital account PD1142 for Veterans Memorial Parkway BE TRANSFERRED to a new capital account to support the creation of a permanent Vimy Ridge Park in recognition of London’s veterans; it being noted that the permanent location of this Park will be the subject of a separate report and decision of Council.  (2017-T04)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire (3)

4.

Updates -  Proposed Food and Organic Waste Framework - Blue Box Program Plan Amendment and Waste Free Ontario Act - Update

That on the recommendation of the Director, Environment, Fleet & Solid Waste, the staff report dated December 4, 2017, entitled “Proposed Food and Organic Waste Framework, Blue Box Program Plan Amendment and Waste Free Ontario Act” BE RECEIVED for information. (2017-E07)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire (3)

5.

Amendments to the Traffic And Parking By-Law

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the proposed by-law included as Appendix A to the staff report dated December 4, 2017, BE INTRODUCED at the Municipal Council meeting to be held on December 12, 2017 for the purpose of amending the Traffic and Parking By-law (PS-113).  (2017-T08)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire (3)

6.

Public Education And Communication Program: Toilets Are Not Garbage Cans

That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the staff report dated December 4, 2017, entitled “Public Education and Communication Program: Toilets Are Not Garbage Cans”, BE RECEIVED for information. (2017-E07)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire (3)

7.

Flooding Matters Weeping Tile Connection Charge Feasibility Analysis

That the following actions be taken with respect to the staff report dated December 4, 2017 entitled “Flooding Matters:  Weeping Tile Connection Charge Feasibility Analysis”:

a)            the Managing Director, Environmental and Engineering Services and City Engineer BE DIRECTED to report back, at the February 6, 2018 meeting of the Civic Works Committee, with what steps could be undertaken to implement a public communication campaign targeted at homes with suspected weeping tile connections to the sanitary sewer system; it being understood that the purpose of the campaign would be to inform homeowners, in neighbourhoods upstream of areas historically impacted by basement flooding, of the City’s weeping tile disconnection grant program; and

b)            the staff report dated December 4, 2017 BE RECEIVED.(2017-E13)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire (3)

8.

Local Improvement Policy Review

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Local Improvement process:

(a)       the Civic Administration BE DIRECTED to implement the revised local improvement initiation process; and

(b)       the Civic Administration BE DIRECTED to create educational materials in the form of web content and a brochure to assist in communicating the local improvement process and regulation.  (2017-E17)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire (3)

9.

2017 External Audit of London’s Drinking Water Quality Management System and 2017 Management Review

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the staff report dated December 4, 2017, entitled “2017 External Audit of London’s Drinking Water Quality Management System and 2017 Management Review, BE RECEIVED for information.   (2017-F03)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire (3)

10.

11th Report of the Cycling Advisory Committee

That the 11th Report of the Cycling Advisory Committee, from its meeting held on November 22, 2017, BE RECEIVED.

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire (3)

III.

SCHEDULED ITEMS

IV.

ITEMS FOR DIRECTION

11.

Report on Private Works Impacting the Transportation Network

That the Managing Director, Environmental and Engineering Services and City Engineer BE DIRECTED to:

a)            review, either through Lean Six Sigma or more generally, the process of issuing permits for approved works, including consultation with key stakeholders such as the Utilities Coordinating Committee, emergency services, the London Development Institute, business improvement associations and others who are likely to apply for permits for approved works on major roads; and

b)            report back to the Civic Works Committee, by the end of March 2018, on:

             i)             ways to improve communication with affected business, organizations and residents about the timing, duration and impacts of permits for approved works, including unexpected developments;

            ii)             ways to improve the scheduling and coordination of private and public projects affecting roadways and sidewalks that carry significant pedestrian, cyclist, transit and auto traffic;

           iii)             resources required to implement these improvements; and

           iv)             any other improvements identified through the review.  (2017-T04)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire (3)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

12.

10th Report of the Transportation Advisory Committee

That the 10th Report of the Transportation Advisory Committee, from its meeting held on November 28, 2017, BE RECEIVED.

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire (3)

13.

Deferred Matters List

That the Deferred Matters List for the Civic Works Committee, as at November 30, 2017, BE RECEIVED.

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire (3)

VI.

ADJOURNMENT