6TH REPORT OF THE
Civic
Works Committee
meeting held on April
12, 2016, commencing at 4:01 PM, in the Council Chambers, Second Floor, London
City Hall.
PRESENT: Councillor J. Helmer (Chair),
Councillors A. Hopkins, J. Morgan and M. van Holst and J. Martin (Secretary).
ABSENT: Councillor M. Cassidy.
ALSO PRESENT: G. Belch, J.
Braam, K. Chambers, T. Copeland, A. Dunbar, K. Grabowski, J. Lucas, D. MacRae,
D. Popadic, M. Ribera, L. Rowe, E. Soldo and J. Stanford.
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That it BE NOTED that no pecuniary interests
were disclosed.
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the purchase of a replacement analyser
for the Greenway Laboratory:
a) the
quotation submitted by Skalar Inc. at its price of $78,373.00, excluding
H.S.T., for replacement of Technicon analysers at the Greenway laboratory BE
ACCEPTED; it being noted that this is a single source purchase in accordance
with Section 14.4 (g) of the City of London’s Procurement of Goods and
Services Policy;
b) the
financing for the project BE APPROVED in accordance with the Sources of
Financing Report appended to the staff report dated April 12, 2016 as
Appendix “A”;
c) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this project;
d) the
approvals given herein BE CONDITIONAL upon the Corporation entering into a
formal contract; and,
e) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations. (2016-F18)
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Motion
Passed
YEAS:
J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)
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3.
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Contract Award:
Tender 16-27 - Replacement of Sidewalks, Curb and Gutter and Hot Mix Asphalt
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the award of a contract for Tender
16-27 - Replacement of Sidewalks, Curb & Gutter and Hot Mix Asphalt:
a) the
bid submitted by Dufferin Construction Company, a division of CRH Canada
Group Inc., at their tendered price of $4,789,790.50, excluding H.S.T., BE
ACCEPTED; it being noted that the bid submitted by Dufferin Construction
Company, a division of CRH Canada Group Inc., was the lowest of three bids received
and meets the City’s specifications and requirements in all areas;
b) the
financing for this project BE APPROVED as set out in the Sources of Financing
Report appended to the staff report dated April 12, 2016 as Appendix “A”;
c) the
Civic Administration BE AUTHORIZED to undertake all of the administrative
acts that are necessary in connection with this contract;
d) the
approval given herein BE CONDITIONAL upon the Corporation entering into a
formal contract for the material to be supplied and the work to be done
relating to this project (Tender 16-27); and,
e) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations. (2016-F18)
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Motion
Passed
YEAS:
J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the award of contracts for
construction of Phase 2 of the Southwest Area Trunk Sanitary Sewer:
a) the
bid submitted by Bre-Ex Construction Inc., at its tendered price of
$3,206,841.51, excluding H.S.T., for the construction of Phase 2 of the
Southwest Trunk Sanitary Sewer, BE ACCEPTED; it being noted that the bid
submitted by Bre-Ex, was the lowest of four bids received and meets the
City’s specifications and requirements in all areas;
b) AECOM
Canada Limited, BE AUTHORIZED to carry out inspection and contract
administration for the said project in accordance with the estimate on file,
at an upset amount of $267,349.50, including contingency and excluding
H.S.T., based upon the Fee Guideline for Professional Engineering Services,
recommended by the Ontario Society of Professional Engineers; and in
accordance with Section 15.2 (g) of the City of London’s Procurement of Goods
and Services Policy; it being noted that this firm completed the engineering
design for this project;
c) the
financing for the project BE APPROVED in accordance with the Sources of
Financing Report appended to the staff report dated April 12, 2016 as
Appendix “A”;
d) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this project;
e) the
approvals given herein BE CONDITIONAL upon the Corporation entering into a
formal contract for this project (Tender 16-13); and,
f) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations. (2016-F18)
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Motion
Passed
YEAS:
J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the award of a contract for the
2016 Arterial Road Rehabilitation Project Contract No. 1:
a) the
bid submitted by Coco Paving Inc. (London), at its submitted tendered price
of $5,857,000.00, excluding H.S.T., for the said project BE ACCEPTED; it
being noted that the bid submitted by Coco Paving Inc. (London) was the
lowest of two (2) bids received and meets the City's specifications and
requirements in all areas;
b) the
financing for this project BE APPROVED as set out in the Sources of Financing
Report appended to the staff report dated April 12, 2016 as Appendix “A”;
c) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this project;
d) the
approval given herein BE CONDITIONAL upon the Corporation entering into a
formal contract for the material to be supplied and the work to be done
relating to this project (Tender 16-32); and,
e) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations. (2016-F18)
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Motion
Passed
YEAS:
J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the appointment of a Consulting
Engineer for the Windermere Road over Stoney Creek Bridge Rehabilitation
Project:
a) Dillon
Consulting Ltd. BE AUTHORIZED to carry out the resident inspection and
contract administration of the said project in the amount of $158,658.50,
excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of
Goods and Services Policy;
b) the
financing for this project BE APPROVED as set out in the Sources of Financing
Report appended to the staff report dated April 12, 2016 as Appendix “A”;
c) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this project;
d) the
approval given herein BE CONDITIONAL upon the Corporation entering into a
formal contract with the consultant for the project; and,
e) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations. (2016-A05)
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Motion
Passed
YEAS:
J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the award of contracts for the
2016 Infrastructure Renewal Program, Contract 4 - McCormick Area
Reconstruction Project:
a) the
bid submitted by Bre-Ex Construction Inc. (Bre-Ex), at its tendered price of
$3,075,067.28, excluding H.S.T., BE ACCEPTED; it being noted that the bid
submitted by Bre-Ex was the lowest of three bids received and meets the
City's specifications and requirements in all areas;
b) Archibald,
Gray & McKay Engineering Limited (AGM) BE AUTHORIZED to carry out the
resident inspection and contract administration for the said project in
accordance with the estimate, on file, at an upset amount of $286,440.00,
including contingency and excluding H.S.T., based upon the Fee Guideline for
Professional Engineering Services, recommended by the Ontario Society of
Professional Engineers; and in accordance with Section 15.2 (g) of the City
of London’s Procurement of Goods and Services Policy; it being noted that
this firm completed the engineering design for this project;
c) the
financing for this project BE APPROVED as set out in the Sources of Financing
Report appended to the staff report dated April 12, 2016 as Appendix
"A";
d) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this project;
e) the
approval given herein BE CONDITIONAL upon the Corporation entering into a
formal contract for the material to be supplied and the work to be done
relating to this project (Tender 16-21); and,
f) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations;
it being noted that the Civic Works
Committee received the attached presentation from D. MacRae Division
Manager, Transportation, Planning and Design and a verbal delegation from P.
Jeffery, Chief Operating Officer, Airia Brands Inc. advising that he is
disappointed with the City’s position to date, opposing the reduction of
spaces and asking that the current parking remain in place, with respect to
this matter. (2016-F18)
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Voting
Record:
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Motion
to approve clause 7.
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Motion
Passed
YEAS:
J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)
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Motion
to approve the delegation request from P. Jeffery, Chief Operating Officer,
Airia Brands Inc. – McCormick Area Reconstruction.
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Motion
Passed
YEAS:
J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the Field Marshal Wolseley Bridge
(Quebec Street):
a) the
sidewalks BE WIDENED to improve the pedestrian environment at an estimated
cost of $190,000.00;
b) a
trial installation of road bollards between the bike lane and general purpose
lane BE IMPLEMENTED to investigate this separated bicycle lane configuration
and its influence on road operations; and,
c) no
further action BE TAKEN with respect to the staff report dated February 2,
2016. (2016-T04)
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Motion
Passed
YEAS:
J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)
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That the following
actions be taken with respect to the Civic Works Committee (CWC) Deferred
Matters List, as at March 29, 2016:
a)
items
4, 7, 23, 27 and 54 BE REMOVED as they are complete;
b)
items
25, 36, 43, 45, 48, 58 and 60 BE AMENDED to reflect the expected reply date of
the 2nd Quarter of 2016; it being noted that item 58 will also BE AMENDED to
reflect the persons responsible as J. Braam and J. Lucas;
c)
items
9, 32, 49 and 61 BE AMENDED to reflect the expected reply date of the 3rd
Quarter of 2016; it being noted that item 49 will also BE AMENDED to reflect
the persons responsible as J. Braam and J. Lucas;
d)
items
14, 28, 44, 55 and 59 BE AMENDED to reflect the expected reply date of the 4th
Quarter of 2016; it being noted that item 14 will also BE AMENDED to reflect
the persons responsible as J. Braam, J. Lucas and M. Hayward; it being further
noted that item 59 will also BE AMENDED to reflect the persons responsible as
J. Braam and J. Stanford;
e)
item
11 BE AMENDED to remove the expected reply date for 11 a) and BE AMENDED to reflect
the expected reply date of the 2nd Quarter of 2016 for 11 b);
f)
item
42 BE REMOVED and BE REFERRED to the Deferred Matters List of the Strategic
Priorities and Policy Committee (SPPC); it being noted that the Governance
Working Group will consider this matter in conjunction with its review of the
Procedure By-law; it being further noted that the Governance Working Group
reports through the SPPC;
g)
the
Deferred Matters List, as amended above, BE RECEIVED.
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Motion
Passed
YEAS:
J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)
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VI.
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CONFIDENTIAL (Confidential
Appendix to the 6th Report of the Civic Works Committee enclosed for Members
only.)
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The Civic Works Committee convened in
camera from 5:46 PM to 6:01 PM after having passed a motion to do so, with
respect to the following matter:
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C-1.
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A matter pertaining to advice that is
subject to solicitor-client privilege, including communications necessary for
that purpose and for the purpose of providing directions and instructions to
officers and employees or agents of the municipality with respect to the
Springbank Dam.
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The
meeting adjourned at 6:05 PM.
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