I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

2nd Report of the Transportation Advisory Committee Meeting

That the 2nd Report of the Transportation Advisory Committee, from its meeting held on April 7, 2015, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

3.

2015 Infrastructure Renewal Program - Burlington Crescent Reconstruction Project - T15-42

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for Tender 15-42, 2015 Infrastructure Renewal Program, Burlington Crescent Reconstruction Project:

a)         the bid submitted by Bre-Ex Construction Inc., at their corrected tendered price of $3,270,018.52, excluding H.S.T., BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of three bids received and meets the City’s specifications and requirements in all areas;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 20, 2015;

c)         the Civic Administration BE AUTHORIZED to undertake all of the administrative acts that are necessary in connection with this contract;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 15-42); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-L04)

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

4.

2015 Infrastructure Renewal Program - Dufferin Avenue Reconstruction Project - T15-21

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2015 Infrastructure Renewal Program - Dufferin Avenue Reconstruction Project:

a)         the bid submitted by Omega Contractors Inc. (Omega), at its tendered price of $3,621,054.48, excluding H.S.T., for the 2015 Infrastructure Renewal Program, Dufferin Avenue Reconstruction Project, BE ACCEPTED; it being noted that the bid submitted by Omega, was the lowest of three bids received and meets the City's specifications and requirements in all areas;

b)         Spriet Associates London Ltd. (Spriet), BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $249,524.00, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy, it being noted that this firm completed the engineering design for this project;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 20, 2015;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 15-21); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2015-L04)

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

5.

Amendments to the Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and  City Engineer, the proposed by-law, appended to the staff report dated April 20, 2015 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on April 28, 2015 for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2015-CO1)

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

6.

Amendments to the Traffic and Parking By-law - Refreshment Vehicles

That, on the recommendation of the Managing Director, Environmental and Engineering Services and  City Engineer, the proposed by-law, appended to the staff report dated April 20, 2015 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on April 28, 2015 for the purpose of amending the Traffic and Parking By-law (P.S. 111) to accommodate the pilot program for food trucks.  (2015-C01)

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

7.

Proposed Revision to the W12A Landfill Designated Haul Route

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, a public participation meeting of the Civic Works Committee BE HELD on June 2, 2015, to consider potential changes to the designated W12A Landfill haul route as a result of the new Highway 401/Wonderland Road interchange.  (2015- E07)

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

8.

W12A Landfill - Proposal and Process to Accept Waste from Three Facilities Outside of London

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to the W12A Landfill proposal and process to accept waste from three facilities outside of London:

a)         the Civic Administration BE DIRECTED to revise the Environmental Compliance Approval (ECA) of the W12A Landfill, to accept solid non-hazardous waste from the Regional Water Boards two water treatment plants and TRY Recycling’s recycling facility in Middlesex Centre; and,

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter.  (2015-E07)

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

9.

Regional Rideshare Program Update

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the staff update report dated April 20, 2015, with respect to the regional rideshare program BE FORWARDED to the following Advisory Committee's  for information, discussion and input:

a)          the Transportation Advisory Committee (TAC);

b)          the Cycling Advisory Committee  (CAC); and,

c)          the Advisory Committee on the Environment.  (2015-T10)

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

10.

Community Research Snapshot - How Green Is London?

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the staff report dated April 20, 2015, with respect to the Community Research Snapshot - How Green is London, BE RECEIVED for information.  (2015-E00)

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

11.

Bike (Cycling) Program Update

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the staff update report dated April 20, 2015, with respect to the Bike (Cycling) Program BE FORWARDED to the Cycling Advisory Committee (CAC) for information, discussion and input.  (2015-T10)

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

12.

Environmental Programs Update

That, on the recommendation of the Director, Environment, Fleet & Solid Waste, the staff update report dated April 20, 2015, with respect to Environmental Programs, BE RECEIVED for information.  (2015-E00)

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

III.

SCHEDULED ITEMS

13.

Waste Diversion -  Update on Examination of Residential Organics Waste (Food Scraps) and Next Steps

That, on the recommendation of the Director, Environment, Fleet and Solid Waste the Civic Administration BE DIRECTED to examine opportunities to facilitate increased diversion of organics and recyclables from the institutional, commercial and industrial sectors including a review of:

a)            other Ontario municipalities and selected cities in Canada;

b)            legislative and regulatory requirements and associated policies; and,

c)            potential actions that could be undertaken at the municipal government level to increase waste diversion and create local and regional jobs;

it being noted that the Civic Works Committee received an update report and the attached presentation from the Director, Environment, Fleet and Solid Waste with respect to this matter.  (2015-E07)

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

IV.

ITEMS FOR DIRECTION

None

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

14.

Deferred Matters List

That the Deferred Matters list BE REFERRED to the Civic Administration for review and report back at the May 20, 2015 meeting of the Civic Works Committee, with respect to the current status of every item and to identify those matters that can be deleted or combined with others, and the basis therefor.

Motion Passed

YEAS: J. Helmer, V. Ridley, H.L. Usher, M. van Holst (4)

VI.

ADJOURNMENT

The meeting adjourned at 3:36 PM.