I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Request for Write Off of Accounts Receivable

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the Civic Administration BE AUTHORIZED to write off the outstanding Accounts Receivable, attached to the staff report dated December 15, 2015 as Appendix “A”, in accordance with the Uncollectible Accounts Receivable Policy.

Motion Passed

YEAS: M. Cassidy, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (5)

3.

2014 Annual Update on Budweiser Gardens

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to Budweiser Gardens:

a)         the 2014 Annual Report on Budweiser Gardens, attached to the staff report dated December 15, 2015 as “Appendix A”, BE RECEIVED for information; and,

b)          the revised proposed by-law, included on the Added Agenda for the Corporate Services Committee as Item 3a), BE INTRODUCED at the Municipal Council meeting to be held on January 4, 2016 for the purpose of repealing and replacing By-law No. A.-6536-179 being “A by-law to approve the appointment of the Deputy City Treasurer as the City of London’s representative and the City Treasurer, Chief Financial Officer as the City of London’s alternative representative on the Working Committee established as part of the Participatory Occupancy Lease for the John Labatt Centre.”, in order to reflect the current titles of City staff who sit on the Working Committee established as part of the Participatory Occupancy Lease for the Budweiser Gardens and the current name of the venue.

Motion Passed

YEAS: M. Cassidy, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (5)

4.

Appointments to the Joint Venture Management Committee for the 4-Pad Arena Complex

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law attached as Appendix “A” to the staff report dated December 15, 2015 BE INTRODUCED at the Municipal Council to be held on January 4, 2016 to approve the appointment of the City’s representatives to the Joint Venture Management Committee for the 4-Pad Arena Complex.

Motion Passed

YEAS: M. Cassidy, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (5)

5.

Standing Committee Meetings with MPs and MPPs

That, on the recommendation of the Director of Community and Economic Innovation, the following actions be taken with respect to Standing Committee meetings with Members of Parliament (MPs) and Members of the Legislative Assembly of Ontario (MPPs):

a)         the Civic Administration BE DIRECTED to organize an annual meeting with local MPs and the Corporate Services Committee; and

b)         the Civic Administration BE DIRECTED to organize an annual meeting with local MPPs and the Corporate Services Committee.

Motion Passed

YEAS: M. Cassidy, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (5)

6.

Annual Report - Risk Management Services

That, on the recommendation of the Managing Director, Corporate Services & City Solicitor and the Manager III, Risk Management, the staff report dated December 15, 2015, regarding the annual report for Risk Management Services, BE RECEIVED for information.

Motion Passed

YEAS: M. Cassidy, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (5)

7.

Claim Handling Agreement Between The Corporation of the City of London and Frank Cowan Company Limited and Indemnity Agreement Between The Corporation of the City of London and The Guarantee Company of North America

That, on the recommendation of the Manager III, Risk Management, the proposed by-law attached as Appendix “A” to the staff report dated December 15, 2015 BE INTRODUCED at the Municipal Council meeting  to be held on January 4, 2016 to approve a Claim Handling Agreement with Frank Cowan Company Limited, (Schedule ”1” to the proposed by-law) and an Indemnity Agreement with The Guarantee Company of North America, (Schedule ”2” to the proposed by-law) and to authorize the Mayor and the City Clerk to execute the above-noted Agreements.

Motion Passed

YEAS: M. Cassidy, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (5)

8.

Report of the Federation of Canadian Municipalities Board of Directors Meeting – Ottawa, ON - November 17-20, 2015

That, the communication dated December 2, 2015 from Councillor H.L. Usher, Councillor M. Cassidy and Councillor J. Zaifman, regarding the Federation of Canadian Municipalities Board of Directors meeting held on November 17-20, 2015 in Ottawa, Ontario, BE RECEIVED for information.

Motion Passed

YEAS: M. Cassidy, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (5)

III.

SCHEDULED ITEMS

IV.

ITEMS FOR DIRECTION

9.

Council Members’ Seating at Municipal Council Meetings and Strategic Priorities and Policy Committee Meetings

That the City Clerk BE DIRECTED to make the necessary arrangements to implement a monthly change in the seating positions of Council Members at  Strategic Priorities and Policy Committee and Municipal Council meetings by way of the drawing of names.

Motion Passed

YEAS: M. Cassidy, V. Ridley, J. Zaifman (3)

NAYS: J. Morgan, H.L. Usher (2)

10.

Confirmation of Appointment to the Transportation Advisory Committee

That George Bikas BE APPOINTED as a Voting Representative on the Transportation Advisory Committee, representing the London Development Institute, for the term ending February 28, 2019.

Motion Passed

YEAS: M. Cassidy, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (5)

11.

Confirmation of Appointment to the Accessibility Advisory Committee

That Laurie Lalonde BE APPOINTED as a Non-Voting Representative on the Accessibility Advisory Committee, representing the Council for London Seniors, for the term ending February 28, 2019.

Motion Passed

YEAS: M. Cassidy, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (5)

12.

Consideration of Appointments to the Environmental and Ecological Planning Advisory Committee

That the following individuals BE APPOINTED as Voting Members on the Environmental and Ecological Planning Advisory Committee, for the term ending February 28, 2019, in accordance with the attached ranked ballot:

Andrea Boyer

Erin Boynton

Katarina Doughty

Dr. Norman P.A. Huner

Sasha Madhavji

Matthew Watson

Nimalka Weerasuriya

Motion Passed

YEAS: M. Cassidy, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (5)

13.

Confirmation of Appointment to the Advisory Committee on the Environment

That Anne Arnotte BE APPOINTED as a Voting Representative on the Advisory Committee on the Environment, representing the Thames Region Ecological Association (TREA), for the term ending February 28, 2019.

Motion Passed

YEAS: M. Cassidy, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (5)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

14.

(ADDED) Appeal Under Section 2.9 of the Procurement of Goods and Services Policy

That the appeal under Section 2.9 of the Procurement of Goods and Services Policy, by G-Tel Engineering Inc., with respect to Request for Proposal (RFP) 15-59: Locate Services BE DENIED; it being noted that the Corporate Services Committee received the following in public session, with respect to this matter:

a)          a written submission dated December 12, 2015 from David N. Watson, Vice President and General Manager, G-Tel Engineering Inc.;

b)          a staff report dated December 15, 2015, from the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer;

c)          a verbal delegation from B. Card, Counsel, representing G-Tel Engineering Inc.; and

d)          a verbal delegation from the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer;

it being noted that the appellant and the Corporate Services Committee were provided with the attached copy of Addendum #2 to RFP 15-59: Locate Services.

Motion Passed

YEAS: M. Cassidy, J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (5)

VI.

CONFIDENTIAL (Confidential Appendix enclosed for Members only.)

The Corporate Services Committee convened in camera from 1:25 PM to 2:16 PM and from 2:45 PM to 3:59 PM after having passed a motion to do so with respect to the following matters:

C-1.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition or disposition of land the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition and disposition.

C-2.

A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

C-3.

A matter pertaining to personal information about identifiable individuals with respect to employment-related matters, including communications necessary for that purpose; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose; and for the purpose of providing instructions and directions to officers and employees of the Corporation.

C-4.

A matter pertaining to personal matters, including information regarding an identifiable individual, including a municipal employee, with respect to employment related matters, advice or recommendations of officers and employees of the corporation including communications necessary for that purpose.

C-5.

(ADDED) A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to the Procurement of Goods and Services Policy.

VII.

ADJOURNMENT