Corporate Services Committee

Report

4th Meeting of the Corporate Services Committee

Monday, March 01, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors M. Cassidy (Chair),
• M. van Holst,
• J. Morgan,
• E. Peloza,
• A. Kayabaga,
• and Mayor E. Holder

ALSO PRESENT:

• M. Ribera, C. Saunders
  Remote Attendance: Councillors S. Lewis, S. Hillier; L. Livingstone, A. Barbon, B. Card, I. Collins, S. Corman, C. Dooling, M. Galczynski, J. Logan, J. McMillan, K. Murray, D. O’Brien, J. Raycroft, S. Swance, B. Warner, B. Westlake-Power
  The meeting is called to order at 12:01 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder; Councillors M. van Holst, E. Peloza and A. Kayabaga.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: E. Peloza
  Seconded by: A. Kayabaga

  That Consent Items 2.1 to 2.10, excluding items 2.2, 2.3, 2.6 and 2.9, BE APPROVED. 

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

2.1

2021 Debenture Issuance

• Moved by: E. Peloza
  Seconded by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:
  
  a)       the Civic Administration BE AUTHORIZED to proceed with the issuance of debentures in the capital markets upon favourable market conditions to provide permanent financing for capital works in an amount not to exceed $23,000,000; and,
  
  b)        the Civic Administration BE INSTRUCTED to schedule and convene an appropriately timed special Corporate Services Committee meeting upon successful placement of the City’s debt in the capital markets to ensure adequate time for Council approval while adhering to the necessary financial settlement requirements.

  
  
  
  
  Motion Passed

2.4

Public Sector Salary Disclosure Act Report for Calendar Year 2020

• Moved by: E. Peloza
  Seconded by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated March 1, 2021 with respect to the Public Sector Salary Disclosure Act Report for the calendar year 2020 BE RECEIVED for information.

  
  
  
  
  Motion Passed

2.5

2020 Statement of Remuneration and Expenses for Elected and Appointed Officials

• Moved by: E. Peloza
  Seconded by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the reporting of the 2020 statement of remuneration and expense for elected and appointed officials:
  
  a)      in accordance with Section 284 of the Municipal Act, 2001, the Statements of Remuneration and Expenses for Elected and Appointed Officials, Appendix “A” and “B”, as appended to the staff report dated March 1, 2021, BE RECEIVED for information;
  
  b)      in accordance with the City Council resolution of March 2012, the annual report on the Mayor’s Office’s expenditures BE RECEIVED for information; and,
  
  c)      in accordance with the City Council Travel and Business Expenses Policy, the Statement of Travel Expenses for Senior Administration Officials, Appendix “C” and “D”, as appended to the staff report dated March 1, 2021, BE RECEIVED for information.

  
  
  
  
  Motion Passed

2.7

Demolition – City-Owned Properties - 92 Wellington Road, 686 Adelaide Street North and 688 Adelaide Street North

• Moved by: E. Peloza
  Seconded by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with the concurrence of the Director, Major Projects and the Director, Roads and Transportation, on the advice of the Manager of Realty Services, the following actions be taken with respect to the City-owned properties at 92 Wellington Road, 686 Adelaide Street North and 688 Adelaide Street North, as outlined in the staff report dated March 1, 2021, with respect to this matter:

  a)      the subject properties BE RECOMMENDED for demolition; and,
  
  b)      the Civic Administration BE DIRECTED to take all necessary steps to demolish the subject buildings, including completing a request for quotation for work to be completed, obtaining a demolition permit and any other activities to facilitate demolition of the improvements on the sites detailed in the above-noted report;

  it being noted that existing capital accounts and operating accounts will be drawn upon as a source of financing to carry out the subject demolitions.

  
  
  
  
  Motion Passed

2.8

Declare Surplus – Portion of City-Owned Property – 330 Thames Street

• Moved by: E. Peloza
  Seconded by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to a portion of City-owned property, being Parts of Lot 24 and 25, South of West King Street, further described as Part 2, Plan 33R-7407, in the City of London, County of Middlesex, the following actions be taken:

  a)      the subject property BE DECLARED SURPLUS; and,

  b)      the subject property (“Surplus Lands”) BE OFFERED for sale to the abutting property owner at fair market value, in accordance with the City’s Sale and Other Disposition of Land Policy.

  
  
  
  
  Motion Passed

2.10

Report on Association of Municipalities of Ontario Board Advocacy

• Moved by: E. Peloza
  Seconded by: A. Kayabaga

  That the communication dated February 19, 2021 from Councillor A. Hopkins with respect to the report on Association of Municipalities of Ontario Board Advocacy BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

Single Source Procurement SS21-08 Infrastructure Managed Services and Core Upgrade for Emergency Communications System

• Moved by: E. Holder
  Seconded by: E. Peloza

  That, on the recommendation of the City Manager, the following actions be taken, with respect to the Infrastructure Managed Services and Lifecycle Maintenance for the Emergency Communications System;
  
  a)       the proposal submitted by L3 Harris Technologies, 5-2895 Argentia Road, Mississauga, Ontario, L5N 8G6 for the provision of an Infrastructure Managed Service Agreement BE APPROVED for the term of seven (7) years with three (3) additional one year options to renew for the annual price of $278,625.00 (HST excluded), in accordance with sections 14.4 d. and 14.4 e. of the Procurement of Goods and Services Policy, it being noted that this operational expense has been accommodated in the 2020-2023 Multi-Year Operating budget;
  
  b)      the proposal submitted by L3 Harris Technologies for upgrade of the City’s existing VIDA Premier Core Network Switching Centre BE APPROVED for the purchase price of $741,000.00 (HST excluded), in accordance with sections 14.4 d. and 14.4 e. of the Procurement of Goods and Services Policy;
  
  c)      the financing for the lifecycle maintenance portion of the proposal noted in b) above, BE APPROVED as set out in the Sources of Financing Report as appended to the staff report as  Appendix “A”;
  
  d)      the approval given herein in a) and b) above, BE CONDITIONAL upon The Corporation of the City of London negotiating satisfactory terms and conditions with L3 Harris Technologies, to the satisfaction of the City Manager;
  
  e)      the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with parts a) and d) above; and,
  
  f)      the approval hereby given BE CONDITIONAL upon The Corporation of the City of London entering into a formal contract, agreement or having a purchase order relating to the subject matter of the approval set out e) above

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

2.3

2020 Annual Update on Budweiser Gardens

• Moved by: M. van Holst
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the 2020 Annual Report on Budweiser Gardens attached to the staff report dated March 1, 2021 as Appendix "B" BE RECEIVED for information.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

2.6

2021 Tax Policy Expectations

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated March 1, 2021 regarding the 2021 tax policy expectations BE RECEIVED for information.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

2.9

Review of Ward Boundaries

• Moved by: J. Morgan
  Seconded by: E. Holder

  That the following actions be taken with respect to the Ward Boundaries Review:

  a)      the report dated March 1, 2021 entitled “Review of Ward Boundaries”, BE RECEIVED;

  
  b)      the Civic Administration BE DIRECTED to report back on a governance model that contemplates Ten Wards to provide an opportunity for the Municipal Council to evaluate this model against the current Fourteen Ward system; and,

  
  c)      the Civic Administration BE DIRECTED to report back on potential changes to the existing Fourteen Ward system that would result in a more balanced population between the Wards;

  it being noted that the reviews outlined in b) and c) above would be undertaken based on the guidelines set out in Council Policy 5(35) Review of Ward Boundaries.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Application - Issuance of Proclamation - Sikh Heritage Month

• Moved by: A. Kayabaga
  Seconded by: M. van Holst

  That based on the application dated February 3, 2021, from Guru Nanak Mission Society, the month of April, 2021 BE PROCLAIMED Sikh Heritage Month.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: E. Peloza
  Seconded by: M. van Holst

  That the Corporate Services Committee convene, In Closed Session, for the purpose of considering the following:

  6.1     Land Acquisition/Solicitor-Client Privileged Advice/ Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2     Land Disposition/Solicitor-Client Privileged Advice/ Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.3     Land Acquisition/Solicitor-Client Privileged Advice/ Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 1:08 PM to 1:22 PM.

  
  

7.

Adjournment

• Moved by: A. Kayabaga
  Seconded by: M. van Holst

  That the meeting BE ADJOURNED. 

  
  
  
  Motion Passed

  The meeting adjourned at 1:24 PM.