Civic Works Committee

Report

The 4th Meeting of the Civic Works Committee

Wednesday, February 22, 2023 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Metis and Inuit people today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors C. Rahman (Chair), 
• P. Cuddy, 
• S. Trosow, 
• and P. Van Meerbergen 

ABSENT:

• H. McAlister 
• and Mayor J. Morgan 

ALSO PRESENT:

• Councillor D. Ferreira, Councillor J. Pribil, K. Chambers, J. Dann, D. MacRae, K. Mason, A. Rammeloo, K. Scherr, J. Stanford, J. Taylor

   

  Remote Attendance: Councillor S. Lewis, S. Corman, O. Katolyk, L. Marshall, K. Paleczny, S. Tatavarti, B. Westlake-Power 

   

  The meeting was called to order at 12:01 PM. 

   

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1.

Disclosures of Pecuniary Interest

That is BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: P. Cuddy
  Seconded by: S. Trosow

  That Items 2.1, 2.2, 2.5, 2.6, 2.7, 2.8, 2.9 BE APPROVED. 

  
  

  Yeas: (4)	P. Van Meerbergen, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

2.1

3rd Report of the Environmental Stewardship and Action Community Advisory Committee

• That the following actions be taken with respect to the 3rd Report of the Environmental Stewardship and Action Community Advisory Committee (ESACAC), from the meeting held on February 1, 2023:

  a)    the following actions be taken with respect to the Notice of Planning Application for the Draft Plan of Subdivision, Official Plan and Zoning By-law Amendments, dated January 26, 2023, relating to the property located at 735 Wonderland Road West:

  i)    a Working Group consisting of B. Samuels, A. Hames and A. Wittingham BE ESTABLISHED to review and report back on the Notice of Planning Application relating to the property located at 735 Southdale Road West; and,
  ii)    the staff presentation relating to this matter BE RECEIVED for information; and,

  b)    clauses 1.1, 2.1, 3.1 and 5.1 BE RECEIVED. 

  
  
  
  
  

2.2

RFT-2022-311 Dedicated Locate Services Contract Award - Irregular Result

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated February 22, 2023, related to the request for tender RFT-2022-311 for Dedicated Locate Services Contract Award - Irregular Result:

  a)    the bid submitted by GTel Engineering of $1,350,000 (excluding HST), to provide dedicated locate services for one (1) year as the initial term, and four (4) optional terms of one (1) year each, BE ACCEPTED in accordance with the Procurement of Goods and Services Policy, it being noted that the bid submitted by GTel Engineering was the only bid that met the technical criteria and the City’s specifications and requirements;

  b)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase;

  c)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract relating to the subject matter of this approval; and

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract, statement, or other documents, if required, to give effect to these recommendations. (2023-T04)

  
  
  
  
  

2.5

2022 Drinking Water Annual Report and Summary Report for the City of London Drinking Water System 

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report dated February 22, 2023, with respect to the 2022 Drinking Water Annual Report and Summary Report for the City of London Drinking Water System BE RECEIVED. (2023-E13)

  
  
  
  
  

2.6

Request for Proposal RFP-2022-245 Contract Award of Pollution Prevention Control Plan (PPCP) Update Study

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated February 22, 2023, related to the request for proposal RFP-2022-245 for the Pollution Prevention Control Plan (PPCP) Update Study:

  a)    GM BluePlan Engineering Limited BE APPOINTED as the consulting engineers to complete the Pollution Prevention Control Plan (PPCP) Update Study, in the total amount of $300,839.00, including contingency (excluding HST), in accordance with Section 15 of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-E05)

  
  
  
  
  

2.7

2022 Administrative Amendments to the Traffic and Parking By-law

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated February 22, 2023 relating to 2022 administrative amendments, BE INTRODUCED at the Municipal Council meeting to be held on March 7, 2023, to amend By-law PS-114 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”.  (2023-T02/T08)

  
  
  
  
  

2.8

Amendments to the Traffic and Parking By-law

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated February 22, 2023, BE INTRODUCED at the Municipal Council meeting to be held on March 7, 2023, to amend By-law PS-114 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (2023-T02/T08)

  
  
  
  
  

2.9

Contract Amendment: Detailed Design for Bradley Avenue Extension – Wharncliffe Road South to Jalna Boulevard 

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated February 22, 2023, with respect to a Contract Amendment for Detailed Design for Bradley Avenue Extension from Wharncliffe Road South to Jalna Boulevard:

  a)    the contract with WSP E&I Canada Limited BE INCREASED by $293,625.75 to $801,634.75 (excluding HST), to complete additional detailed design activities for drainage improvements to the White Oaks Drain culvert, in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

  b)   the financing for this appointment BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract amendment; and,

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-E09)

  
  
  
  
  

2.3

Electric Kick-Scooter and Cargo Power-assisted Bicycle Pilot Project By-law and By-law Amendments

• Moved by: P. Cuddy
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated February 22, 2023, related to the Electric Kick-Scooter and Cargo Power-assisted Bicycle pilot projects:

  a)   the proposed by-law, as appended to the above noted staff report, BE INTRODUCED at the Municipal Council meeting being held March 7, 2023 to establish a Pilot Project for Electric Kick Scooters and for Cargo Powered-Assisted, for use on highways and bicycle lanes (not sidewalks) in the City of London; 

  b)     the proposed by-law, as appended to the above noted staff report, BE INTRODUCED at the Municipal Council meeting being held March 7, 2023 to amend By-law PS-114, entitled "A by-law to regulate traffic and the parking of motor vehicles in the City of London";

  c)     the proposed by-law, as appended to the above noted staff report, BE INTRODUCED at the Municipal Council meeting being held March 7, 2023 to amend By-law No. S-1, entitled "A by-law to provide for the Regulation of Streets";

  d)    the proposed by-law, as appended to the above noted staff report, BE INTRODUCED at the Municipal Council meeting being held March 7, 2023 to amend By-law No. PR-2, entitled "A by-law relating to the use, protection and regulation of Public Parks and Recreation Areas in the City of London"; and,

  e)    the proposed by-law, as appended to the above noted staff report, BE INTRODUCED at the Municipal Council meeting being held March 7, 2023 to amend By-law No. A-54, as amended, being "A By-law to implement an Administrative Monetary Penalty System in London" to designate the Electric Kick-Scooter and Cargo Power-assisted Bicycle By-law;

  it being noted that the Civic Works Committee received a verbal delegation from A. Petre, as appended to the Added Agenda, as well as a verbal delegation from M. Miksa, with respect to this matter. (2023-T10)

  
  

  Yeas: (3)	P. Van Meerbergen, P. Cuddy, and C. Rahman
  Nays: (1)	S. Trosow
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (3 to 1)

  Additional Votes:

  
  
• Moved by: P. Cuddy
  Seconded by: S. Trosow

  Motion to approve the Delegation Request from A. Petre and M. Miksa to be heard at this meeting. 

  
  

  Yeas: (4)	P. Van Meerbergen, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

2.4

Results of the 2022 Bike Share Request for Proposal Process and Next Steps 

• Moved by: P. Cuddy
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated February 22, 2023, related to the results of the 2022 Bike Share Request for Proposal and Next Steps:

  a)    the above-noted staff report BE RECEIVED for information; it being noted that the results and learnings will be part of the development of the Mobility Master Plan; and,

  b)    the Civic Administration BE DIRECTED to develop a micromobiltiy services business case, including bike share services, for inclusion in the 2024-2027 Multi-Year Budget process;

  it being noted that the communication as appended to the Added Agenda, from C. Butler, with respect to this matter, was received. (2023-T10)

  
  

  Yeas: (4)	P. Van Meerbergen, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

3.

Scheduled Items

3.1

Delegation - J. Preston - London Transit Commission Specialized Transit for Disabled Londoners

• Moved by: S. Trosow
  Seconded by: P. Cuddy

  That the following recommendations related to paratransit BE FORWARDED to the London Transit Commission, with a request for an update back to the Civic Works Committee with respect to proposed implementation:

  a)    same-day booking options, smart card access in all busses and sensitivity training for drivers by 2023;

  b)    online booking options, live bus tracking and increased efficiencies to reduce travel time for riders by 2024; and

  c)    increased annual ride capacity by 10% annually within the next 4 years.

  it being noted that the Civic Works Committee received the attached presentation from Dr. J. Preston, with respect to this matter.

  
  

  Yeas: (4)	P. Van Meerbergen, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

4.

Items for Direction

None. 

5.

Deferred Matters/Additional Business

5.1

(ADDED) 3rd Report of the Integrated Transportation Community Advisory Committee

• Moved by: P. Cuddy
  Seconded by: P. Van Meerbergen

  That the 3rd Report of the Integrated Transportation Community Advisory Committee, from its meeting held on February 15, 2023, BE RECEIVED. 

  
  

  Yeas: (4)	P. Van Meerbergen, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

6.

Adjournment

The meeting adjourned at 1:46 PM.