Civic Works Committee

Report

The 2nd Meeting of the Civic Works Committee

Tuesday, January 09, 2024 at 9:30 A.m. - 10:30 A.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors A. Hopkins (Chair), 
• J. Pribil, 
• S. Trosow, 
• S. Franke, 
• and D. Ferreira 

ALSO PRESENT:

• S. Chambers, J. Dann, A. Job, D. MacRae, L. Marshall, A. Rammeloo, A. Rozentals, J. Stanford, J. Trela, P. Yeoman and J. Bunn (Committee Clerk)  

  Remote Attendance: E. Bennett, S. Corman and E. Skalski

  The meeting was called to order at 9:30 AM; it being noted that Councillor S. Trosow was in remote attendance.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Franke
  Seconded by: S. Trosow

  That Items 2.1 to 2.5 BE APPROVED.

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

2.1

1st Report of the Integrated Transportation Community Advisory Committee

• Moved by: S. Franke
  Seconded by: S. Trosow

  That the 1st Report of the Integrated Transportation Community Advisory Committee, from its meeting held on December 14, 2023, BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

Sole Source Award: Acoustic Fibre Optic Monitoring Contract

• Moved by: S. Franke
  Seconded by: S. Trosow

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report, dated January 9, 2024, related to a Sole Source Award for an Acoustic Fibre Optic (AFO) Monitoring Contract:

  a)    the contract value for Pure Technologies Ltd. 300, 705-11 Avenue SW, Calgary, Alberta, T2R 0E3, BE APPROVED, in accordance with section 14.3 (c) of The Corporation of the City of London’s Procurement of Goods and Services Policy, in the total amount of $717,413.41 (excluding HST) for a four year period (2024-2027) to continuously monitor 15.86 km of the City’s most critical watermains;

  b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  c)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-F17)

  
  
  
  
  Motion Passed

2.3

Appointment of Drainage Superintendent By-Law Update Under the Drainage Act

• Moved by: S. Franke
  Seconded by: S. Trosow

  That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 9, 2024, related to the Appointment of a Drainage Superintendent pursuant to the Drainage Act, R.S.O. 1990:

  a)    Jessica Trela, C.E.T., BE APPOINTED to be named as the Drainage Superintendent for the City of London to carry out the duties imposed upon Jessica Trela pursuant to the Drainage Act, R.S.O. 1990;

  b)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on January 23, 2024, to appoint a Drainage Superintendent pursuant to the Drainage Act, R.S.O. 1990, c. D.17, and to repeal By-law No. A.-8287-224 entitled “A by-law to appoint a Drainage Superintendent pursuant to the Drainage Act, R.S.O. 1990, c. D.17;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment; and,

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any documents, if required, to give effect to these recommendations. (2023-C12)

  
  
  
  
  Motion Passed

2.4

Municipal Waste and Resource Materials Collection By-law Amendments

• Moved by: S. Franke
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the draft proposed by-law, as appended to the staff report, dated January 9, 2024, BE INTRODUCED at the Municipal Council meeting to be held on January 23, 2024, to amend the Municipal Waste and Resource Collection By-law (WM-12) to establish requirements for implementing a Green Bin Program and related collection program changes, including litter prevention. (2023-E07)

  
  
  
  
  Motion Passed

2.5

Contract Amendment: RFP 19-02 Recycling Collection Garbage and Yard Waste Collection

• Moved by: S. Franke
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 9, 2024, related to Contract Amendment RFP19-02 Recycling Collection Garbage and Yard Waste Collection:

  a)    approval BE GIVEN to exercise the contract amendment provisions of section 20.3e of the Procurement of Goods and Services Policy for RFP 19-02 Recycling Collection Garbage and Yard Waste Collection, for a cost exceeding the threshold limits outlined in section 20.3 (a) and (b);

  b)    the proposed amended price to change the frequency of collection of curbside Blue Box Program materials for an additional total annual cost of approximately $650,000 more than the original price submitted by Miller Waste Systems Inc., BE ACCEPTED, it being noted that these additional costs are in the City’s best interest in order to align the terms and conditions of the agreement that the City has with Circular Materials Ontario, the Producer Responsibility Organization that is paying the majority of Blue Box Program costs during the transition period (July 1, 2023 to December 31, 2025);

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract amendment; and,

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required to give effect to these recommendations. (2023-F17/E07)

  
  
  
  
  Motion Passed

3.

Scheduled Items

3.1

1st and 2nd Reports of the Environmental Stewardship and Action Community Advisory Committee

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That the following actions be taken with respect to the 1st and 2nd Reports of the Environmental Stewardship and Action Community Advisory Committee (ESACAC), from the meetings held on December 6, 2023 and January 3, 2024, respectively:

  a)    with respect to the 1st Report of the ESACAC:

  i)    the ESACAC recommendations, as appended to the ESACAC Added Agenda, relating to the Yard and Lot Maintenance By-law BE FORWARDED to the Civic Administration for consideration; and,
  ii)    clauses 1.1, 2.1, 3.1 to 3.3, 5.1 and 5.2, BE RECEIVED;

  b)    with respect to the 2nd Report of the ESACAC:

  i)    the following actions be taken with respect to the Climate Action Change Sub-Committee recommendations with respect to the Multi-Year Budget Discussion:

  A)    the attached, revised, draft Climate Action Sub-Committee recommendations BE FORWARDED to the Municipal Council Budget discussions for consideration; and,
  B)    it BE NOTED that the Environmental Stewardship and Action Community Advisory Committee held a discussion with respect to these matters; and,

  ii)    clauses 1.1, 1.2 and 3.1 BE RECEIVED;

  it being noted that the verbal delegation from B. Samuels, Chair, ESACAC, with respect to this matter, was received.

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That the Deferred Matters List, as at December 12, 2023, BE RECEIVED.

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 10:14 AM