Civic Works Committee

Report

Meeting #:	6th Meeting of the Civic Works Committee
Date:	Monday, March 18, 2019 at 12:00 P.m. - 2:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors P. Squire (Chair),
• M. van Holst,
• S. Lewis,
• S. Lehman,
• and E. Peloza

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• Councillor J. Helmer;  K. Chambers, S. Chambers, M. Davenport, U. DeCandido, G. Gauld, K. Graham, M. Hutchinson, D. MacRae, S. Maguire, S. Mathers, B. Nourse, M. Ribera, A Rozentals, P. Shack, J. Stanford,  B. Westlake-Power, J. Yanchula and G. Zhang

   

  The meeting was called to order at 12:00 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

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2.

Consent

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That items 2.1 - 2.8, 2.10 - 2.13, 2.15, BE APPROVED.

  
  

  Yeas: (5)	P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

2.1

1st Report of the Rapid Transit Implementation Working Group

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That it BE NOTED that the 1st Report of the Rapid Transit Implementation Working Group, from its meeting held on February 21, 2019, was received.

  
  
  
  Motion Passed

2.2

2nd Report of the Transportation Advisory Committee

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That it BE NOTED that the 2nd Report of the Transportation Advisory Committee, from its meeting held on February 26, 2019, was received.

  
  
  
  Motion Passed

2.3

3rd Report of the Cycling Advisory Committee

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That it BE NOTED that the 3rd Report of the Cycling Advisory Committee, from its meeting held on February 20, 2019, was received.

  
  
  
  Motion Passed

2.4

Amendments to the Traffic and Parking By-law

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law as appended to staff report dated March 18, 2019 BE INTRODUCED at the Municipal Council meeting to be held on March 26, 2019, for the purpose of amending the Traffic and Parking By-law (PS-113). (2019-T08)

  
  
  
  Motion Passed

2.5

Appointment of Services for Dingman Creek Surface Water Monitoring Program (ES2452)

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of Upper Thames River Conservation Authority (UTRCA) for Surface Water Monitoring of the Dingman Creek Subwatershed:

  a)         the Upper Thames River Conservation Authority (UTRCA) BE AUTHORIZED to carry out a three year surface water monitoring pilot program in concert with the City of London, in the total amount of $562,075.00, including contingency and excluding HST; it being noted that this program for which the UTRCA offers licenses as well as full services to complete this work as per section 14.4e) and h) of the Procurement of Goods and Services Policy;

  b)         the financing for the project BE APPROVED in accordance with the “Sources of Financing Report" as appended to the staff report dated March 18, 2019;

  c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  
  
  
  Motion Passed

2.6

2019 Renew London Infrastructure Construction Program

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the information report related to the 2019 Renew London Infrastructure Construction Program, dated March 18, 2019, BE RECEIVED for information. (2019-T04)

  
  
  
  Motion Passed

2.7

Contract Award: Tender No. RFT 19-03 2019 Infrastructure Renewal Program – Avalon Street Reconstruction Phase 2 Project

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2019 Infrastructure Renewal Program, Avalon Street Reconstruction Phase 2 Project:

  a)         the bid submitted by Bre-Ex Construction Inc. at its tendered price of $3,498,808.52, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of ten bids received and meets the City's specifications and requirements in all areas;

  b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated March 18, 2019;

  c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

   d)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT19-03); and

  e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  
  
  
  Motion Passed

2.8

Mornington Area Storm Drainage Servicing Municipal Class Environmental Assessment: Notice of Completion

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Mornington Area Storm Drainage Servicing, Environmental Assessment:

  a)         the preferred stormwater management alternative, executive summary as appended to the staff report dated March 18, 2019, BE ACCEPTED in accordance with the Schedule B Municipal Class Environmental Assessment process requirements;

  b)         notice of Completion BE FILED with the Municipal Clerk; and,

  c)         the Municipal Class Environmental Assessment Schedule B Project File for the Mornington Area Storm Drainage Servicing, BE PLACED on public record for a 30-day review period.

  
  
  
  Motion Passed

2.10

Toilets are Not Garbage Cans Sticker Initiative

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the “Toilets Are Not Garbage Cans” sticker initiative BE CONTINUED as a voluntary program rather than a required program at all City of London facilities; it being noted that the Advisory Committee on the Environment had requested that the program be mandatory.

  
  
  
  Motion Passed

2.11

Contract Award: 2019 Watermain Cleaning and Structural Lining Tender No. 16-105

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the 2019 Watermain Cleaning and Structural Lining Project:

  a)       the bid submitted by Aquarehab (Canada) Inc., 2145 Michelin Street, Laval, Quebec, Canada, Drive, H7L 5B8, at its tendered price of $6,659,520.48 (excluding H.S.T.), for the 2019 Watermain Cleaning and Structural Lining program, BE ACCEPTED; it being noted that this is the third year of a three year contract submitted by Aquarehab (Canada) Inc. and where unit prices were carried over from the original tendered contract plus a four percent increase as stipulated in the original contract, and the original bid submitted by Aquarehab (Canada) Inc. in 2017 was the lower of two bids received; it being further noted that the City of London has the sole discretion to renew the contract based on price and performance;

  b)         the financing for this project BE APPROVED as set out in the Sources of Financing as appended to the staff report dated March 18, 2019;

  c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 16-105); and

  e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E08)

  
  
  
  Motion Passed

2.12

Single Source 19-05 Tree Pruning and Removal Services

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of Tree Pruning and Removal Services:

  a)      approval hereby BE GIVEN to award a three year contract, with two additional option years, for Tree Pruning and Removal Services to Davey Tree Expert Co. of Canada, Limited, 500 – 611 Tradewind Drive, Ancaster, Ontario, L9G 4V5;

   b)      the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these contracts;

   c)       the approval  BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with Davey Tree Expert Co. of Canada, Limited to the satisfaction of the Manager of Purchasing and Supply and the Managing Director, Environmental and Engineering Services and City Engineer;

   d)     the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval; and

  e)      the Mayor and the City Clerk BE AUTHORIZED to execute any contractor other documents, if required, to give effect to these recommendations.

  
  
  
  Motion Passed

2.13

Contract Award: Tender No. 19-23 Arterial Road Rehabilitation Project Contract No. 1

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the 2019 Arterial Road Rehabilitation Project Contract No. 1:

  a)         the bid submitted by Coco Paving Inc. (London), at its submitted tendered price of $4,571,000.00 (excluding H.S.T.), for said project BE ACCEPTED; it being noted that the bid submitted by Coco Paving Inc. (London) was the lowest of two (2) bids received and meets the City's specifications and requirements in all areas;

  b)       the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated March 18, 2019;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

   d)       the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 19-23); and,

   e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.(2019-T04)

  
  
  
  Motion Passed

2.15

Highbury Avenue Noise Study and Review of Local Improvement Noise Barrier Policies and Procedures

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Highbury Avenue Noise Study:

  a)         the Environmental and Engineering Services Administrative Practices and Procedures for Noise Attenuation Barriers (Local Improvements) BE AMENDED based on the recommendations presented as appended to the staff report dated March 18, 2019;

  b)         the Local Improvement process changes BE COMMUNICATED to property owners previously contacted; and

   c)        no further action BE TAKEN with respect to noise attenuation west of Highbury Avenue South, unless a valid noise wall petition is received from property owners;

  it being noted that the Civic Works Committee reviewed and received a petition signed by approximately 84 individuals with respect to this matter.  (2019-T08)

  
  
  
  Motion Passed

2.9

Blue Communities Program Feasibility

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the report dated March 18, 2019 with respect to the Council of Canadians’ Blue Communities Project and its application to the City of London BE RECEIVED for information. (2019-E08)

  
  

  Yeas: (4)	P. Squire, M. van Holst, S. Lewis, and S. Lehman
  Nays: (1)	E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (4 to 1)

  Voting Record:

  
  
• Moved by: E. Peloza
  Seconded by: S. Lewis

  That Civic Administration Be REQUESTED to report back to Civic Works Committee with respect to the feasibility of implementing the Blue Communities Program, including the financial impacts of this implementation.

   

  
  

  Yeas: (2)	S. Lewis, and E. Peloza
  Nays: (3)	P. Squire, M. van Holst, and S. Lehman
  Absent: (1)	E. Holder

  
  Motion Failed (2 to 3)

2.14

Appointment of Consulting Engineer for the Detailed Design & Tendering of the Churchill Avenue Infrastructure Renewal Project

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Churchill Avenue Reconstruction Project:

  a)         Dillon Consulting Limited BE APPOINTED Consulting Engineers for the detailed design and tendering for the project at an upset amount of $453,200.00 (excluding HST) in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated March 18, 2019;

  c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and

  e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.(2019-E01)

  
  

  Yeas: (5)	P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

3.

Scheduled Items

3.1

Items not to be heard before 12:10 PM and 12:15 PM - PUBLIC PARTICIPATION MEETING - Proposed Water By-law (W-8) and Wastewater & Stormwater By-law (W-28) Amendments

• Moved by: E. Peloza
  Seconded by: M. van Holst

   

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Water By-law (W-8) and the Wastewater and Stormwater By-law (WM-28):

  a)         the attached revised by-law BE INTRODUCED at the Municipal Council Meeting on March 26, 2019 to amend the existing Water By-law (W-8) “Regulation of Water Supply in the City of London”;

  b)         the proposed by-law as appended to the staff report dated March 18, 2019 BE INTRODUCED at the Municipal Council Meeting on March 26, 2019 to amend the existing Wastewater and Stormwater By-law (WM-28) “Regulation of Wastewater and Stormwater Drainage Systems in the City of London”; and

  c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these matters. (2019-E08)

  
  

  Yeas: (5)	P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)
• Moved by: S. Lewis
  Seconded by: M. van Holst

  Motion to open the public participation meetings, for the Proposed Water By-law and the Wastewater and Stormwater By-Law Amendments.

  
  

  Yeas: (5)	P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)
• Moved by: M. van Holst
  Seconded by: E. Peloza

  Motion to close the public participation meetings, for the Proposed Water By-law and the Wastewater and Stormwater By-Law Amendments.

  
  

  Yeas: (5)	P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

4.

Items for Direction

4.1

Stopping and Parking in Dedicated Bicycle Lanes

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That the following actions be taken with respect to stopping and parking in dedicated bicycles lanes:

  a)         the Civic Administration BE REQUESTED to report back to the Civic Works Committee with respect to improved enforcement options related to the prohibition of stopping and parking in bicycle lanes;

  b)         the Civic Administration BE REQUESTED to report back to the Civic Works Committee with respect to the status of dedicated cycling lanes where there are no stopping zones, no parking zones and which cycling lanes have neither restrictions.

  
  

  Yeas: (5)	P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: S. Lewis
  Seconded by: E. Peloza

  That it BE NOTED that the Deferred Matters List as amended, be received.

  
  

  Yeas: (5)	P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 1:07 pm