Civic Works Committee

Report

Meeting #:	10th Meeting of the Civic Works Committee
Date:	Tuesday, June 19, 2018 at 4:00 P.m. - 8:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors V. Ridley,
• T. Park,
• P. Squire,
• and H. Usher

ABSENT:

• P. Hubert
• and Mayor M. Brown

ALSO PRESENT:

• ​Councillors J. Helmer and M. van Holst; T. Copeland, A. Dunbar, J. Fullick, D. Gough, K. Grabowski, S. MacDonald, D. Macrae, S. Maguire,, S. Mathers, J. Millson, B. Nourse, M. Ribera, A. Rozentals, L, Rowe, C. Saunders, P. Shack, K. Scherr, E. Soldo, J. Stanford, T. Wellhauser.

   

  The meeting was called to order at 4:00 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: T. Park
  Seconded by: H. Usher

  That items 2.1, 2.3-2.8 and 2.10 BE APPROVED.

  
  

  Yeas: (4)	V. Ridley, T. Park, P. Squire, and H. Usher
  Absent: (2)	P. Hubert, and Mayor M. Brown

  
  Motion Passed (4 to 0)

2.1

Victoria Bridge - Environmental Study Report

• Moved by: T. Park
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the Victoria Bridge Environmental Assessment:

  (a)   The Victoria Bridge Municipal Class Environmental Study Report BE ACCEPTED;

  (b)    a Notice of Completion for the project BE FILED with the Municipal Clerk;

  (c)     the Environmental Study Report BE PLACED on public record for a 30-day review period; and,

  (d)    the Victoria Bridge Replacement BE CONSIDERED in future multi-year capital budget developments.

  (2018-T04/E05)

  
  
  
  Motion Passed

2.2

Amendments to the Traffic and Parking By-law

• Moved by: H. Usher
  Seconded by: T. Park

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the Traffic and Parking By-law (PS-113):

  a)    the proposed by-law appended to the staff report dated June 19, 2018 as Appendix A BE INTRODUCED at the Municipal Council meeting to be held on June 26, 2018 for the purpose of amending the Traffic and Parking By-law (PS-113);

  b)    the proposed by-law appended to the staff report dated June 19, 2018 as Appendix B BE INTRODUCED at the Municipal Council meeting to be held on June 26, 2018 for the purpose of amending the Traffic and Parking By-law (PS-113) in order to implement ‘No Stopping Anytime’ zones in the vicinity of the London International Airport for Airshow London 2018 from September 7 to September 9, 2018;

  c)    the proposed by-law appended to the staff report dated June 19, 2018 as Appendix C BE INTRODUCED at the Municipal Council meeting to be held on June 26, 2018 for the purpose of amending the Traffic and Parking By-law (PS-113) in order remove the ‘No Stopping Anytime’ zones previously approved for Airshow London 2018 effective September 10, 2018;

  d)    the attached revised proposed by-law (Appendix D) BE INTRODUCED at the Municipal Council meeting to be held on June 26, 2018 for the purpose of amending the Traffic and Parking By-law (PS-113) in order to implement an All-Way Stop Control at the intersection of Wonderland Road South and Glanworth Drive; and

  e)    the attached revised proposed by-law (Appendix E) BE INTRODUCED at the Municipal Council meeting to be held on June 26, 2018 for the purpose of amending the Traffic and Parking By-law (PS-113) in order to replace the All-Way Stop Control at the intersection of Wonderland Road S and Glanworth Drive with a Two-Way Stop Control on Glanworth Drive at Wonderland Road South effective October 15, 2018.

  (2018-T08/C01)

  
  

  Yeas: (4)	V. Ridley, T. Park, P. Squire, and H. Usher
  Absent: (2)	P. Hubert, and Mayor M. Brown

  
  Motion Passed (4 to 0)

2.3

Parking Regulation Surveys

• Moved by: T. Park
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect parking regulation surveys:

  a)    the Civic Administration BE DIRECTED to develop an administrative process for non-safety related parking regulation changes based on the following:

                        i.        25% (or greater) of the property owners support a review of the parking regulations on their street; and

                      ii.        51% (or greater) of the property owners support the parking regulation change;,

  b)    the Civic Administration BE DIRECTED to amend the current Residential Parking Pass Program administrative process to reflect the following:

                        i.        25% (or greater) of the property owners support a review of the parking regulations on their street; and

                      ii.        51% (or greater) of the property owners support the parking regulation change

  (2018-T02)

  
  
  
  Motion Passed

2.4

Hyde Park Road/Sunningdale Road West Roundabout - Detailed Design - Appointment of Consulting Engineer

• Moved by: T. Park
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Hyde Park Road / Sunningdale Road West Roundabout:

  (a)    MTE Consultants Inc. BE APPOINTED Consulting Engineers to complete the Detailed Design and Tendering Services in the amount of $278,039.56 (excluding HST), in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

  (b)    the financing for this appointment BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 19, 2018 as Appendix A;

  (c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

  (d)    the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

  (e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  (2018-A05/T05)

  
  
  
  Motion Passed

2.5

Bradley Avenue Extension - Phase 2 - Wharncliffe Road South to Jalna Boulevard - Detailed Design - Appointment of Consulting Engineer

• Moved by: T. Park
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for Phase 2 of the Bradley Avenue Extension from Wharncliffe Road to Jalna Boulevard:

  (a)    Wood Environment & Infrastructure Solutions BE APPOINTED Consulting Engineers to complete the Detailed Design and Tendering Services in the amount of $508,009 (excluding HST), in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

  (b)    the financing for this appointment BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 19, 2018 as Appendix A;

  (c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

  (d)    the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

  (e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  (2018-A05/T05)

  
  
  
  Motion Passed

2.6

Wharncliffe Road South Improvements - Wharncliffe Road Bridge Rehabilitation - Detailed Design & Tendering - Appointment of Consulting Engineer 

• Moved by: T. Park
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Wharncliffe Road South Improvements from Becher Street to Springbank Drive and the Wharncliffe Road Bridge Rehabilitation:

  (a)    WSP BE APPOINTED Consulting Engineers for the detailed design and tendering at an upset amount of $2,053,458.15 (excluding HST) in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  (b)    the financing for this appointment BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 19, 2018 as Appendix A;

  (c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

  (d)    the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

  (e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including rail-related agreements, if required, to give effect to these recommendations.

  (2018-T04)

  
  
  
  Motion Passed

2.7

RFP 18-14 - Hydro Excavators

• Moved by: T. Park
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer,

   

  a)    the recommendation from the RFP evaluation committee BE ACCEPTED to purchase two (2) Vactor HXX 2-Stage Fan Hydro Excavators for $570,000.00 + HST per unit from Federated Signal and Tool (FST) - Joe Johnson Equipment Inc. (JJEI)  2521 Bowman St. Innisfil Ontario L9S 3V6;

   

  b)    funding for this purchase BE RELEASED as set out in the Source of Financing Report appended to the staff report dated June 19, 2018 as Appendix “A”;

   

  c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase; and,

   

  d)    the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval.

  (2018-E06)

  
  
  
  Motion Passed

2.8

Appointment of Consulting Engineers - Infrastructure Renewal Program

• Moved by: T. Park
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the appointment of consulting engineers for the Infrastructure Renewal Program:

  a)    the following consulting engineers BE APPOINTED to carry out consulting services for the identified 2019 – 2020 Infrastructure Renewal Program funded projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 15.2(e) of the City of London’s Procurement of Goods and Services Policy:

   (i)            AECOM Canada Limited BE APPOINTED consulting engineers to complete the pre-design and detailed design of the 2019 Infrastructure Renewal Program Contract 1, York Street Phase 2 from Talbot Street to Clarence Street reconstruction, in the total amount of $369,029.10 (including contingency), excluding HST;

  (ii)          Development Engineering (London) Limited BE APPOINTED consulting engineers to complete the pre-design, detailed design and construction administration of 2019 Infrastructure Renewal Program Contract 2, Monsarrat Avenue from Belfield Street to Gatewood Road and Roehampton Avenue, all, in the total amount of $264,566.50 (including contingency), excluding HST;

  (iii)         Parsons Incorporated BE APPOINTED consulting engineers to complete the pre-design, detailed design and construction administration of 2019 Infrastructure Renewal Program Contract 3, Canterbury Road from Windermere Road to Richmond Street, Westchester Drive from Canterbury Road to Richmond Street and Windermere Road from Western Road to Canterbury Road reconstruction, in the total amount of $532,341.70 (including contingency), excluding HST;

  (iv)         Archibald, Gray and McKay Engineering Limited BE APPOINTED consulting engineers to complete the pre-design, detailed design and 2019 Phase 1 construction administration of 2019 Infrastructure Renewal Program Contract 4, Devonshire Avenue from Edward Street to Wortley Road, Cathcart Street from Devonshire Avenue to Dunkirk Place Park, Devonshire Place, all, and Murray Street from Iroquois Avenue to Devonshire Avenue reconstruction, in the total amount of $678,036.70 (including contingency), excluding HST;

   (v)          Spriet Associates (London) Limited BE APPOINTED consulting engineers to complete the pre-design, detailed design and construction administration of 2019 Infrastructure Renewal Program Contract 5, Wellington Street from Grosvenor Street to Victoria Street reconstruction, in the total amount of $471,735.00 (including contingency), excluding HST;

   (vi)         Dillon Consulting Limited BE APPOINTED consulting engineers to complete the pre-design and detailed design of 2019 Infrastructure Renewal Program Contract 6, Old North West Area Phase 1 (Sections of William Street, Regent Street, Maitland Street, Huron Street, Fraser Avenue) reconstruction in the total amount of $428,428.00 (including contingency), excluding HST;

   (vii)        GM Blueplan Engineering BE APPOINTED consulting engineers to complete the pre-design and detailed design of 2020 Infrastructure Renewal Program Contract A, Pottersburg Creek Trunk Sanitary Sewer Replacement Phase 1, Dundas Street from Pottersburg Creek to Burdick Place, Spruce Street from Dundas Street to the north end, Burdick Place from Dundas Street to the north end reconstruction, in the total amount of $416,614.00 (including contingency), excluding HST;

  (viii)      Stantec Consulting Limited BE APPOINTED consulting engineers to complete the pre-design and detailed design of 2020 Infrastructure Renewal Program Contract B, Argyle Community (East Lions Park Area) Phase 1, Spruce Street from Wavell Street to Haig Street and Haig Street, all, reconstruction in the total amount of $252,083.15 (including contingency), excluding HST;

  b)    Spriet Associates (London) Limited BE APPOINTED consulting engineers to complete the detailed design for the expanded scope of work for the 2017 Infrastructure Renewal Program Contract C, Cavendish Crescent/Charles Street/West Lions Park, in the total amount of $285,711.42 (including contingency), excluding HST, in accordance with the estimate on file, and in accordance with Section 15.2(g) of the City of London’s Procurement of Goods and Services Policy

  c)   the financing for the projects identified in (a) and (b) above BE APPROVED in accordance with the “Sources of Financing Report” appended to the staff report dated June 19, 2018, as Appendix ‘A’;

  d)   the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

  e)   the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with each consultant for the respective project; and

  f)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  (2018-A05)

  
  
  
  Motion Passed

2.9

Municipal Greenhouse (GHG) Challenge Fund Round Two Applications

• Moved by: H. Usher
  Seconded by: T. Park

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer and the Managing Director, Corporate Services & City Treasurer, Chief Financial Officer;

   

  a)    information about the Province of Ontario’s Municipal GHG Challenge Fund Round Two BE RECEIVED;

   

  b)    applications for the following two projects, as detailed in the attached revised table, BE ENDORSED for submission to the Municipal GHG Challenge Fund:

   

                i.        Curbside collection of residential source-separated organics; and

              ii.        Passive cooling at Museum London; and

   

  c)     the Civic Administration BE DIRECTED to report back to the Civic Works Committee on the outcome of the Municipal GHG Challenge Fund Round Two applications including, where applicable, final business cases or other financial or environmental benefit details prior to final approval of the projects.

  (2018-F11/E17

  
  

  Yeas: (4)	V. Ridley, T. Park, P. Squire, and H. Usher
  Absent: (2)	P. Hubert, and Mayor M. Brown

  
  Motion Passed (4 to 0)

2.10

Cavendish Crescent Trunk Sanitary and Storm Sewer Replacement (Contract No.9)

• Moved by: T. Park
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the staff report dated June 19, 2018, regarding the Cavendish Crescent Trunk Sanitary and Storm Sewer Replacement Project BE RECEIVED for information.  (2018-E01)

  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Innovate4Cities - A Global Climate Action Accelerator - Edmonton Declaration

• Moved by: H. Usher
  Seconded by: T. Park

  That the Managing Director, Environmental Services & Engineering and City Engineer BE DIRECTED to:

  a)      investigate the City of London becoming a signatory to the Edmonton Declaration which calls on all the governments to recognize the immediate and urgent need for coordinated action on climate change; and,

   b)      report back to the Civic Works Committee with a recommendation, as well as an overview of any potential implications of signing the declaration.

  
  

  Yeas: (4)	V. Ridley, T. Park, P. Squire, and H. Usher
  Absent: (2)	P. Hubert, and Mayor M. Brown

  
  Motion Passed (4 to 0)

4.2

Cycling Advisory Committee and Transportation Advisory Committee

• Moved by: P. Squire
  Seconded by: H. Usher

  That consideration of  amending the Terms of Reference for the Cycling Advisory Committee and the Transportation Advisory Committee BE DEFERRED for consideration as part of the broader review of Advisory Committees.

  (2018-C12)

  
  

  Yeas: (4)	V. Ridley, T. Park, P. Squire, and H. Usher
  Absent: (2)	P. Hubert, and Mayor M. Brown

  
  Motion Passed (4 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: T. Park
  Seconded by: H. Usher

  That the Deferred Matters list for the Civic Works Committee, as of June 11, 2018, BE RECEIVED.

  
  
  
  Motion Passed

5.2

(ADDED) Commissioners Road and Southdale Road

That it BE NOTED Councillor H. Usher enquired about the schedule for the repair of Commissioners Road and Southdale Road. The Managing Director, Environmental & Engineering Services and City Engineer advised that the tender process is complete and preconstruction should be happening imminently.

5.3

(ADDED) Union Gas Site Nixon Avenue and Southdale Road

That it BE NOTED Councillor H. Usher enquired about the Union Gas site at Nixon Avenue and Southdale Road specifically the condition of the site. The Managing Director, Environmental & Engineering Services and City Engineer advised that Union Gas should be contacted regarding site and that the Managing Director, Development and Compliance Services and Chief Building Official would be the appropriate staff contact.

5.4

(ADDED) Repaving Commissioners Road East

That it BE NOTED Councillor M. Vanholst enquired about the reason for the deterioration of the pavement on Commissioners Road East that required the recent repaving. The Managing Director, Environmental & Engineering Services and City Engineer advised that the mixture approved for use by the Province at the time, has now been found to be unreliable, resulting in a shorter than anticipated lifecycle that necessitated the repairing.

6.

Adjournment

The meeting adjourned at 5:14 PM