That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 10, 2022, related to the Springbank Reservoirs 1 & 3 Roof Membrane Replacement and Repairs Project (EW3583):
a) the bid submitted by Stone Town Construction Limited at its tendered price of $9,268,377.75, excluding HST, BE ACCEPTED in accordance with Section 8.10 (a) and 13.2 (b) of the City of London’s Procurement of Goods and Services Policy;
it being noted that this is an irregular result because the cost exceeds the project budget;
it being further noted that the bid submitted by Stone Town Construction Limited was the lowest of four bids received and meets the City’s specifications and requirements;
b) R.V. Anderson Associates Limited, 557 Southdale Road East, Suite 200, London, Ontario, N6E 1A2 BE AUTHORIZED to complete the contract administration and construction supervision required for this project as well as additional engineering activities, all in accordance with the estimate on file, at an upset amount of $808,692.00, including contingency, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;
c) the financing for the project BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report;
d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;
e) the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with Stone Town Construction Limited for the work;
f) the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with R.V. Anderson Associates Limited; and,
g) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including railway purchase orders, if required, to give effect to these recommendations. (2022-E09)