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Recommendation: That, on the recommendation
of the City Clerk, with the concurrence of the Senior Leadership Team, the
following actions be taken with respect to the City of London’s governance
model and the 2013 Annual Meeting Schedule:
a) the
attached governance model (Appendix “A”) BE APPROVED for
implementation on December 1, 2012;
b) subject
to the approval of a), above, the attached proposed mandates of the
standing committees (Appendix “B”) BE APPROVED;
c) subject
to a) and b), above, the attached proposed reporting relationships (Appendix
“C”) for the Municipal Council’s committees BE APPROVED; it being
noted that the City Clerk was requested to determine if a portion of an
advisory committee report could be directed to a Standing Committee which an
advisory committee does not normally report through;
d) subject
to a), above, the attached proposed Annual Meeting Schedule for the
period December 1, 2012 to December 31, 2013 Appendix “D”) BE APPROVED;
it being noted that future refinement to the timing of meetings may be
possible as a result of the implementation of the video streaming of meetings
and delegation of Council authority to staff on certain matters, as
recommended in h), below;
e) a
regular cycle BE ESTABLISHED for Boards and Commissions to appear
before their relevant Standing Committee, in order for the Municipal Council
to maintain ongoing communication with those organizations;
f) subject
to a) and b), above, the City Clerk BE DIRECTED to bring forward the
necessary by-laws to implement the changes noted above;
g) the
Civic Administration BE AUTHORIZED to take any other actions necessary
to implement the changes noted above, including posting the Annual Meeting
Schedule on the City of London’s website;
h) the
Senior Leadership Team BE DIRECTED to report back with a list of
routine matters that Council may wish to consider delegating its authority
for to staff as a means of streamlining agendas by focusing Standing
Committee and Council agendas on matters that are best dealt with by the
Municipal Council;
i) the
City Clerk, in consultation with the Director of Corporate Communications, BE
DIRECTED to develop a process which would result in the exclusion of
information only items from public Standing Committee and Council agendas,
unless they are required to be there due to Council direction,
legislative/statutory requirements or at the direction of the Senior
Leadership Team, and make them accessible to the Members of Council, staff
and the public by other means, such as a repository for those items on the
City’s website and/or other reasonable means of distribution;
it being noted that the Strategic
Priorities and Policy Committee (SPPC) heard a received a verbal overview of
the proposed recommendations from the City Clerk and received the attached
presentation from the Managing Director, Corporate Services and City
Treasurer, Chief Financial Officer, regarding the future annual process for
service review, which has evolved from the current service review process.
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