Council

Agenda

Including addeds

March 2, 2017 - 4:00 PM

This Council meeting will be televised by Cable 13 commencing at 9:00 PM.

The Council will break for dinner from approximately 6:30 – 7:00 PM, as required. 

I

DISCLOSURES OF PECUNIARY INTEREST

II

RECOGNITIONS

III

REVIEW OF CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

IV

COUNCIL, IN CLOSED SESSION

MOTION FOR IN CLOSED SESSION (Council will remain In Closed Session until approximately 5:15 PM, at which time Council will rise and reconvene in Public Session; Council may resume In Closed Session later in the meeting, if required.)

That Council rise and go into Council, In Closed Session, for the purpose of considering the following:

a)

A matter to be considered for the purpose of instructions and directions to officers and employees of the Corporation pertaining to a lease of office space; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed lease that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed lease of office space. (C1/3/CPSC)

b)

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value; information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition. (C1/8/CSC)

c)

A matter pertaining to labour relations or employee negotiations, advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing directions and instructions to officers, employees or agents of the Corporation with respect to the Quarterly Report on Internal Audit Results – Status of Past Project Action Plans. (C1/2/AC)

d)

A matter pertaining to the security of the property of the municipality and advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose. (C2/8/CSC)

V

CONFIRMATION AND SIGNING OF THE MINUTES OF THE EIGHTH MEETING HELD ON FEBRUARY 14, 2017.

VI

COMMUNICATIONS AND PETITIONS

1.

Peter Fragiskatos, Member of Parliament, London North Centre - Request for Naming of Vimy Ridge Park

(Refer to the Community and Protective Services Committee Stage for Consideration with Clause 17 of the 3rd Report of the Community and Protective Services Committee)

2.

(ADDED) W. Komer, Campus Creative - Lorne Avenue Public School Request for Proposals - Update and Next Steps

(Refer to the Corporate Services Committee Stage for Consideration with Clause 8 of the 8th Report of the Corporate Service Committee.)

3.

(ADDED) B. Brock - Budweiser Gardens Flex Street, BRT

(Refer to the Civic Works Committee Stage for Consideration with Clause 3 of the 4th Report of the Civic Works Committee)

4.

(ADDED) S. Trosow, By E-mail - Proposed By-law to Amend City of London Ward Boundaries

(Refer to the Corporate Services Stage for Consideration with Clause 2 of the 9th Report of the Corporate Services Committee.)

VII

MOTIONS OF WHICH NOTICE IS GIVEN

VIII

REPORTS

3rd Report of the Community and Protective Services Committee

1.

Disclosures of Pecuniary Interest

2.

1st Report of the Town and Gown Committee

3.

1st Report of the Community Safety and Crime Prevention Advisory Committee

4.

1st Report of the Accessibility Advisory Committee

5.

2nd and 3rd Reports of the London Housing Advisory Committee

6.

2nd Report of the Diversity Inclusivity and Anti-Oppression Advisory Committee

7.

3rd Report of the Animal Welfare Advisory Committee

8.

Immigration Strategy Update

9.

Supporting Community Response to Syrian Newcomers - Update

10.

Strategic Plan Progress Variance

11.

Single Source 17-03 - Single Source Procurement  of Lifeguard Qualifications Literature/Manuals and  Associated Registration Fees/Documents

12.

Journey Together Early Years Transfer Payment Agreement (Relates to Bill No. 102)

13.

Business Licensing By-law Review Contractors - Donation Bins, Personal Service Establishment and Tobacco and Electronic Cigarette Retailers

14.

Public Nuisance By-law - Use of Roofs/Social Gatherings (Relates to Bill No. 103)

15.

1st Report of the Childcare Advisory Committee

16.

Assist Community Organizations in Distribution of Food to Individuals in Need

17.

Request for Naming of Vimy Ridge Park

18.

Request for Renaming Mildred Barons Park to "Vimy Ridge Park"

19.

Housing and ODSP Residents

20.

100In1Day London

21.

Deferred Matters List

8th Report of the Corporate Services Committee

1.

Disclosures of Pecuniary Interests

2.

Strategic Plan Progress Variance

3.

2016 Annual Update on Budweiser Gardens

4.

Reserve Fund Housekeeping - Land Acquisition Reserve Fund (Relates to Bill No.100)

5.

Reserve Fund Housekeeping - Social Housing Major Repairs, Upgrades and Stabilization Reserve Fund (Relates to Bill No.101)

6.

Sherwood Forest Public School Request for Proposals - Update and Next Steps

7.

Apportionment of Taxes

8.

Lorne Avenue Public School Request for Proposals - Update and Next Steps

9.

Request for Designation of the London Taco Fest

10.

Length of Council and Standing Committee Meetings

11.

Administrative Policies

12.

Ombudsman Report

13.

Extended Leaves of Absence

4th Report of the Civic Works Committee

1.

Disclosures of Pecuniary Interest

2.

2nd Report of the Transportation Advisory Committee

3.

4th Report of the Rapid Transit Implementation Working Group

4.

Sole Source Award - Acoustic Fiber Optic Monitoring Contract -  Project No. EW3538

5.

Contract Award: Tender No.17-06 - 2017 Infrastructure Renewal Program - Dundas Street Reconstruction Project

6.

2017 Annual Warranted Sidewalk Program

7.

Wonderland Road Environmental Assessment - Southdale Road to Sarnia Road - Appointment of Consulting Engineer

8.

Contract Award: Tender No. T16-117 Fox Hollow Stormwater Management Facility #3 (ES3020-FH3) and Trunk Sanitary Sewer (ES5236-16) Construction Phase 2

9.

One River Master Plan Environmental Assessment - Appointment of Engineering Consultants

10.

Forest City Road Race - Finish Line Request

11.

Contract Price Increase: Tender No. T09-50 - Southeast Pumping Station and Reservoir Project No. EW3614

12.

Update: Local Improvements Charges (LIC's) for Energy Efficiency (Conservation) Improvements

13.

Strategic Plan Process Variance

14.

Transportation Energy Optimization Plan (TEOP) - Phase 2 Contract Award

15.

Cedar Hollow Developments Limited - Application for Street Renaming - Cedarpark Crescent - East of Cedarhollow Boulevard (Relates to Bill No. 104)

16.

Highway 401 Improvements at Pond Mills Road and Veterans Memorial Parkway

17.

Oakridge Area New Sidewalks 2017 and 2018 - East Mile Road, Oban Crescent, West Mile Road, North Mile Road and Green Lane

18.

Deferred Matters List

19.

Basement Flood Grant Program By-law

2nd Report of the Audit Committee

1.

Disclosures of Pecuniary Interests

2.

Quarterly Report on Internal Audit Results

3.

Corporation of The City of London - Audit Planning Report for the Year Ending December 31, 2016

IX

ADDED REPORTS

9th Report of the Corporate Services Committee

1.

Disclosures of Pecuniary Interest

2.

Proposed By-law to Amend City of London Ward Boundaries

9th Public Report of the Council In Closed Session

X

DEFERRED MATTERS

XI

ENQUIRIES

XII

EMERGENT MOTIONS

XIII

BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Bill No. 99 By-law No. A.-_____

A by-law to confirm the proceedings of the Council Meeting held on the 2nd day of March, 2017. (City Clerk)

Bill No. 100 By-law No. A.-_____

A by-law to establish the Land Acquisition Reserve Fund and to repeal and replace By-law A.-5998-513 being “A by-law to establish the Land Acquisition Reserve Fund” and repeal By-law A.-5076-148 being “A by-law to establish a reserve fund for Miscellaneous Land Acquisitions”(4/8/CSC)

Bill No. 101 By-law No. A.-_____

A by-law to repeal and replace By-law A.-6041-647 being “A by-law to establish the Social Housing Major Repairs and Upgrades Stabilization Reserve Fund.” (5/8/CSC)

Bill No. 102 By-law No. A.-_____

A by-law to authorize and approve a Transfer of Payment Agreement between The Corporation of the City of London and “Her Majesty the Queen in Right of Ontario (“the Province of Ontario”) respecting The Journey Together Capacity Funding Allocation. (12/3/CPSC)

Bill No. 103 By-law No. PH-18-17____

A by-law to amend By-law PH-18 entitled “A By-law to prohibit and regulate public nuisances within the City of London” (14/3/CPSC)

Bill No. 104 By-law No. S.-_______

A by-law to change the name of Cedarpark Crescent lying east of Cedarhollow Boulevard to Cedarpark Way, in the City of London, and to repeal By-law No. S.-5830-3 entitled, “A by-law to change the name of Cedarpark Crescent lying east of Cedarhollow Boulevard to Cedarpark Way, in the City of London”. (15/5/CWC)

Bill No. 105 By-law No. S.-_______

A by-law to lay out, constitute, establish and assume certain reserves in the City of London as public highway.  (as widening to Fanshawe Park Road West, west of Aldersbrook Gate). (Chief Surveyor - result of the approval of Site Plan SPA17-005)

Bill No. 106 By-law No. S.-_______

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Commissioners Road West, east of Boler Road.)  (Chief Surveyor - pursuant to Site Plan SP17A-002 and in accordance with Zoning By-law Z-1.)

Bill No. 107 By-law No. S.-_____

A by-law to stop up and close part of Riverside Drive opposite St. Anthony Road. (7/3/CWC)

Bill No. 108 By-law No. W.-5236(a)-____

A by-law to amend by-law No. W.-5236-9 entitled, “A by-law to authorize the Riverbend Trunk Sanitary Sewer Extension Project. (Project No. ES5253)” (3/3/CWC)

Bill No. 109 By-law No. W.-_____

A by-law to authorize the Dundas Flexible Street. (Project No. TS1135) (6/3/CWC)

XIV

ADJOURNMENT