Corporate Services Committee

Report

16th Meeting of the Corporate Services Committee
-
Virtual Meeting - during the COVID-19 Emergency
City Hall is open to the public, with reduced capacity and physical distancing requirements.
Meetings can be viewed via live-streaming on YouTube and the City website.
PRESENT:
  • Councillors A. Kayabaga (Chair),
  • M. van Holst,
  • J. Helmer ,
  • J. Morgan,
  • and Mayor E. Holder
ABSENT:
  • A. Hopkins
ALSO PRESENT:

  • J.W. Taylor, B. Westlake-Power
    Remote Attendance: Councillor S. Hiller; L. Livingstone, A.L. Barbon, B. Card, I. Collins, M. Daley, K. Murray, R. Sanderson, C. Saunders, K. Scherr, M. Schulthess
    The meeting is called to order at 12:04 PM, with Councillor A. Kayabaga in the Chair, it being noted that the following Members were in remote attendance: Councillors M. van Holst, J. Helmer and J. Morgan.

1.
Disclosures of Pecuniary Interest
 

That it BE NOTED that no pecuniary interests were disclosed. 

2.
Consent
 

  • Moved by:J. Helmer
    Seconded by:J. Morgan

    That consent items 2.1 to 2.3 BE APPROVED.


    Yeas: (4)A. Kayabaga, M. van Holst, J. Helmer, and J. Morgan
    Absent: (2)E. Holder, and A. Hopkins

    Vote Type: Majority (Voted), Recorded

    Motion Passed (4 to 0)

2.1
RFP 20-37 Cognos Modernization Irregular Result
This item has attachments. 

1.2020-10-19 Staff Report - RFP 20-37 Cognos.pdf
  • Moved by:J. Helmer
    Seconded by:J. Morgan

    That, on the recommendation of the Director, Information Technology Services, City Manager’s Office, and with the concurrence of the Director, Financial Services, Finance & Corporate Services, the following actions be taken with respect to the Cognos Modernization:

    a)       the proposal submitted by Newcomp Analytics, 175 Commerce Valley Drive West, Suite 230, Thornhill, ON L3T 7P6, for the Cognos Modernization for a total cost of $553,116.97 (excluding taxes) BE ACCEPTED in accordance with section 8.10 of the Procurement of Goods and Services Policy;

    b)       the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated October 19, 2020 as Appendix "A";

    c)       the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase, and;

    d)       the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract, agreement or having a purchase order relating to the subject matter of this approval.



    Vote Type: Majority (Voted), Recorded

    Motion Passed

2.2
City of London's Credit Rating
This item has attachments. 

1.2020-10-19 Staff Report - City of London's Credit Rating.pdf
  • Moved by:J. Helmer
    Seconded by:J. Morgan

    That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the City of London’s Credit Rating Report, providing a summary of Moody’s Investors Service Credit Opinion of the City of London, BE RECEIVED for information.



    Vote Type: Majority (Voted), Recorded

    Motion Passed

2.3
Expropriation of Land - Fanshawe Park Road and Richmond Street Intersection Improvements Project
This item has attachments. 

1.2020-10-19 Staff Report - Expropriation of Land.pdf
  • Moved by:J. Helmer
    Seconded by:J. Morgan

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the concurrence of the Director, Roads and Transportation, on the advice of the Manager of Realty Services, approval BE GIVEN to the expropriation of land as may be required for the Fanshawe Park Road and Richmond Street Intersection Improvements Project and that the following actions be taken in connection therewith:

    a)      application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as approving authority for the approval to expropriate the land required for Fanshawe Park Road / Richmond Street Intersection Improvements Project;

    b)      The Corporation of the City of London serve and publish notice of the above application in accordance with the terms of the Expropriations Act;

    c)      The Corporation of the City of London forward to the Chief Inquiry Officer any requests for a hearing that may be received and report such to the Council of The Corporation of the City of London for its information; and

    d)      the by-law as appended to the staff report dated October 19, 2020 as Schedule “B” BE INTRODUCED at the Council meeting on October 27, 2020 to authorize and approve an application to expropriate land in the City of London, in the County of Middlesex, for the Fanshawe Park Road / Richmond Street Intersection Improvements Project.



    Vote Type: Majority (Voted), Recorded

    Motion Passed

3.
Scheduled Items
 

None.

4.
Items for Direction
 

  • Moved by:M. van Holst
    Seconded by:J. Helmer

    That items 4.1 and 4.2 BE APPROVED. 


    Yeas: (5)A. Kayabaga, E. Holder, M. van Holst, J. Helmer, and J. Morgan
    Absent: (1)A. Hopkins

    Vote Type: Majority (Voted), Recorded

    Motion Passed (5 to 0)

4.1
Application - Issuance of Proclamation - Fung Loy Kok Institute of Taoism 50th Anniversary
This item has attachments. 

1.2020-10-19 Staff Report - Proclamation - Fung Loy Kok Institute.pdf
  • Moved by:M. van Holst
    Seconded by:J. Helmer

    That based on the application dated September 24, 2020, from Fung Loy Kok Institute of Taoism, the day of November 7, 2020 BE PROCLAIMED as Fung Loy Kok Institute of Taoism 50th Anniversary.



    Vote Type: Majority (Voted), Recorded

    Motion Passed

4.2
Application - Issuance of Proclamation - Day of Awareness for Survivors of Financial Abuse and Economic Injustice
This item has attachments. 

1.2020-10-19 Staff Report - Proclamation - Survivors of Financial Abuse.pdf
  • Moved by:M. van Holst
    Seconded by:J. Helmer

    That based on the application dated September 30, 2020, from the Canadian Centre for Women's Empowerment, the day of November 26, 2020 BE PROCLAIMED as Day of Awareness for Survivors of Financial Abuse and Economic Injustice. 



    Vote Type: Majority (Voted), Recorded

    Motion Passed

5.
Deferred Matters/Additional Business
 

5.1
Federation of Canadian Municipalities (FCM) - Update
 

That it BE NOTED that Councillor J. Morgan provided a verbal update to the Corporate Services Committee with respect to the FCM Board of Directors/Committee opportunities.

6.
Confidential (Enclosed for Members only.)
 

  • Moved by:E. Holder
    Seconded by:J. Helmer

    That the Corporate Services Committee convene, In Closed Session, for the purpose of considering:

    6.1. Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
    A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instructions to be applied to any negations carried on or to be carried on by or on behalf of the municipality.

    6.2. Land Acquisition
    A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose.


    Yeas: (5)A. Kayabaga, E. Holder, M. van Holst, J. Helmer, and J. Morgan
    Absent: (1)A. Hopkins

    Vote Type: Majority (Voted), Recorded

    Motion Passed (5 to 0)

    The Corporate Services Committee convenes, In Closed Session, from 12:25 PM to 12:37 PM.  


7.
Adjournment
 

The meeting adjourned at 12:39 PM.

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